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Identity Manager 8.1.4 - Business Roles Administration Guide

Managing business roles
One Identity Manager users for business roles Hierarchical role structure basic principles Basic principles for assigning company resources Basics of calculating inheritance Preparing business roles for company resource assignments Basic data for structuring business roles Editing business roles Assigning employees, devices, and workdesks to business roles Assigning business roles to company resources Analyzing role memberships and employee assignments Setting up IT operating data Additional tasks for managing business roles Reports about business roles
Role mining in One Identity Manager

Assigning employees, devices, and workdesks to business roles

In order for employees, devices, and workdesks to inherit company resources, you must assign the objects to roles.

To add employees, devices, and workdesks to a business role

  1. Select the Business roles | <Role class> category.
  2. Select the business role in the result list.
  3. Select the appropriate task:
    • Assign employees
    • Assign devices
    • Assign workdesk
  4. In the Add assignments pane, assign objects.

    - OR -

    In the Remove assignments pane, remove objects.

  5. Save the changes.
TIP: Use dynamic roles to assign employees, devices, and workdesks to business roles automatically.
Related topics

Assigning business roles to company resources

The default method of assigning employees, devices, and workdesks is indirect assignment. This allocates an employee, a device or a workdesk to business roles. The total of assigned company resources for an employee, a device or workdesk is calculated from their position within the hierarchy, the direction of inheritance and the company resources assigned to these roles.

Indirect assignment is divided into:

  • Secondary assignment

    You make a secondary assignment by classifying an employee, a device, or a workdesk within a role hierarchy. Secondary assignment is the default method for assigning and inheriting company resources through roles.

    IMPORTANT: You use role classes to specify whether a secondary assignment of company resources is possible.

    If an employee, device or a workdesk fulfills the requirements of a dynamic role, the object is added dynamically to the corresponding company structure and can obtain company resources through it.

  • Primary Assignment

    You make a primary assignment by referencing a business role through a foreign key to the employee, device, and workdesk objects. Primary assignment inheritance can be enable through configuration parameters.

You must assign company resources to business roles so that employees, devices, and workdesks can inherit company resources. The following table shows the possible company resources assignments.

NOTE: Company resources are defined in the One Identity Manager modules and are not available until the modules are installed.
Table 14: Possible assignments of company resources to roles
Company Resource Available in Module

Resources

always

Account definitions Target System Base Module

Groups of custom target systems

Target System Base Module

Active Directory groups

Active Directory Module

SharePoint groups

SharePoint Module

SharePoint roles

SharePoint Module

LDAP groups

LDAP Module

Notes groups

IBM Notes Module

SAP groups

SAP R/3 User Management Module

SAP profiles

SAP R/3 User Management Module

SAP roles

SAP R/3 User Management Module

SAP parameters

SAP R/3 User Management Module

Structural profiles

SAP R/3 Structural Profiles Add-on Module

BI analysis authorizations

SAP R/3 Analysis Authorizations Add-on Module

E-Business Suite permissions

Oracle E-Business Suite Module

System roles

System Roles Module

Subscribable reports

Report Subscription Module

Software

Software Management Module

Azure Active Directory groups

Azure Active Directory Module

Azure Active Directory administrator roles

Azure Active Directory Module

Azure Active Directory subscriptions

Azure Active Directory Module

Disabled Azure Active Directory service plans

Azure Active Directory Module

Unix groups

Unix Based Target Systems Module

Cloud groups

Cloud Systems Management Module

PAM user groups

Privileged Account Governance Module

G Suite groups

G Suite Module

G Suite products and SKUs

G Suite Module

To add company resources to a hierarchical role

  1. Select the Business roles | <Role class> category.
  2. Select the role in the result list.
  3. Select the task to assign the corresponding company resource.
  4. In the Add assignments pane, assign company resources.

    - OR -

    In the Remove In the Add assignments pane, assign pane, remove the company resources.

  5. Save the changes.
Detailed information about this topic
Related topics

Analyzing role memberships and employee assignments

The Overview of all assignments report is displayed for some objects, such as authorizations, compliance rules, or roles. The report finds all the roles, for example, departments, cost centers, locations, business roles, and IT Shop structures in which there are employees who own the selected base object. In this case, direct as well as indirect base object assignments are included.

Examples
  • If the report is created for a resource, all roles are determined in which there are employees with this resource.
  • If the report is created for a group or another system entitlement, all roles are determined in which there are employees with this group or system entitlement.
  • If the report is created for a compliance rule, all roles are determined in which there are employees who violate this compliance rule.
  • If the report is created for a department, all roles are determined in which employees of the selected department are also members.
  • If the report is created for a business role, all roles are determined in which employees of the selected business role are also members.

To display detailed information about assignments

  • To display the report, select the base object from the navigation or the result list and select the Overview of all assignments report.
  • Click the Used by button in the report toolbar to select the role class for which you want to determine whether roles exist that contain employees with the selected base object.

    All the roles of the selected role class are shown. The color coding of elements identifies the role in which there are employees with the selected base object. The meaning of the report control elements is explained in a separate legend. To access the legend, click the icon in the report's toolbar.

  • Double-click a control to show all child roles belonging to the selected role.
  • By clicking the button in a role's control, you display all employees in the role with the base object.
  • Use the small arrow next to to start a wizard that allows you to bookmark this list of employees for tracking. This creates a new business role to which the employees are assigned.

Figure 13: Toolbar of the Overview of all assignments report.

Table 15: Meaning of icons in the report toolbar

Icon

Meaning

Show the legend with the meaning of the report control elements

Saves the current report view as a graphic.

Selects the role class used to generate the report.

Displays all roles or only the affected roles.

Setting up IT operating data

To create user accounts with the Full managed manage level, the required IT operating data must be determined. The operating data required to automatically supply an employee with IT resources is shown in the business roles, departments, locations, or cost centers. An employee is assigned a primary business role, primary location, primary department, or primary cost center. The necessary IT operating data is ascertained from these assignments and used in creating the user accounts. Default values are used if valid IT operating data cannot be found over the primary roles.

You can also specify IT operating data directly for a specific account definition.

Example

Normally, each employee in department A obtains a default user account in the domain A. In addition, certain employees in department A obtain administrative user accounts in the domain A.

Create an account definition A for the default user account of the domain A and an account definition B for the administrative user account of domain A. Specify the "Department" property in the IT operating data formatting rule for the account definitions A and B in order to determine the valid IT operating data.

Specify the effective IT operating data of department A for the domain A. This IT operating data is used for standard user accounts. In addition, for department A, specify the effective IT operating data of account definition B. This IT operating data is used for administrative user accounts.

To define IT operating data

  1. In the Manager, select the Business roles | <role class> category.

  2. Select the role in the result list.

  3. Select the Edit IT operating data task.

  4. Click Add and enter the following data.

    Table 16: IT operating data

    Property

    Description

    Effects on

    IT operating data application scope. The IT operating data can be used for a target system or a defined account definition.

    To specify an application scope

    1. Click next to the field.

    2. Under Table, select the table that maps the target system for select the TSBAccountDef table or an account definition.

    3. Select the specific target system or account definition under Effects on.

    4. Click OK.

    Column

    User account property for which the value is set.

    In the menu, you can select the columns that use the TSB_ITDataFromOrg script in their template. For detailed information, see the One Identity Manager Target System Base Module Administration Guide.

    Value

    Concrete value which is assigned to the user account property.

  5. Save the changes.

The IT operating data necessary in the One Identity Manager default configuration for automatically creating or changing employee user accounts and mailboxes in the target system is itemized in the following table.

NOTE: IT operating data is dependent on the target system and is contained in One Identity Manager modules. The data is not available until the modules are installed.
Table 17: Target system dependent IT operating data
Target system type IT operating data

Active Directory

Container

Home server

Profile server

Terminal home server

Terminal profile server

Groups can be inherited

Identity

Privileged user account

Microsoft Exchange

Mailbox database

LDAP

Container

Groups can be inherited

Identity

Privileged user account

IBM Notes

Server

Certificate

Template for mail file

Identity

SharePoint

Authentication mode

Groups can be inherited

Identity

Privileged user account

SharePoint Online

Groups can be inherited

Privileged user account

Authentication mode

Custom target systems

Container (per target system)

Groups can be inherited

Identity

Privileged user account

Azure Active Directory

Groups can be inherited

Identity

Privileged user account

Change password at next login

Cloud target system

 Container (per target system)
Groups can be inherited

Identity

Privileged user account

Unix-based target system

 Login shell
Groups can be inherited

Identity

Privileged user account

Oracle E-Business Suite

Identity

Groups can be inherited

Privileged user account

Exchange Online

Groups can be inherited

Privileged Account Management

 

 

 

Authentication provider

Identity

Groups can be inherited

Privileged user account

G Suite

Organization

Identity

Groups can be inherited

Privileged user account

Change password at next login

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