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Active Roles 7.5 - Administration Guide

Introduction About Active Roles Getting Started Rule-based Administrative Views Role-based Administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based Access Rules
Rule-based AutoProvisioning and Deprovisioning
About Policy Objects Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning E-mail Alias Generation Exchange Mailbox AutoProvisioning AutoProvisioning for SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Office 365 and Azure Tenant Selection User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Workflows
Understanding workflow Workflow activities overview Configuring a workflow
Creating a workflow definition Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Example: Approval workflow E-mail based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic Groups Active Roles Reporting Management History
Understanding Management History Management History configuration Viewing change history
Workflow activity report sections Policy report items Active Roles internal policy report items
Examining user activity
Entitlement Profile Recycle Bin AD LDS Data Management One Identity Starling Management One Identity Starling Two-factor Authentication for Active Roles Managing One Identity Starling Connect Azure AD, Office 365, and Exchange Online management
Configuring Active Roles to manage hybrid AD objects Managing Hybrid AD Users Unified provisioning policy for Azure O365 Tenant Selection, Office 365 License Selection, and Office 365 Roles Selection, and OneDrive provisioning Office 365 roles management for hybrid environment users Managing Office 365 Contacts Managing Hybrid AD Groups Managing Office 365 Groups Managing Azure Security Groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes
Managing Configuration of Active Roles
Connecting to the Administration Service Adding and removing managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server Replication Appendix A: Using regular expressions Appendix B: Administrative Template Appendix C: Communication ports Appendix D: Active Roles and supported Azure environments Appendix E: Enabling Federated Authentication Appendix F: Active Roles integration with other One Identity and Quest products Appendix G: Active Roles integration with Duo MFA Appendix H: Active Roles integration with Okta MFA

About multi-valued group-by properties

Group Family supports the use of multi-valued group-by properties, such as Keywords (edsvaKeywords). With Group Family configured to perform the grouping by a multi-valued property, Active Roles creates a separate group for each value of that property and populates the group with the objects whose multi-valued property in question contains the given value. Thus, by choosing edsvaKeywords as a group-by property, you can configure Group Family to create a separate group for each keyword of the objects held in a certain container. For each of those objects, Active Roles ensures that the object has membership in each of the groups corresponding to the keywords of that object. To take an example, consider a container that holds 3 objects with the following keywords:

  • Object1 has Keyword1 and Keyword2
  • Object2 has Keyword1 and Keyword3
  • Object3 has Keyword1 and Keyword3

You can configure Group Family so that Active Roles will create 3 groups, each corresponding to one of the three keywords, and populate the groups as follows:

  • Add Object1, Object2 and Object3 to the Keyword1 group
  • Add Object1 to the Keyword2 group
  • Add Object2 and Object3 to the Keyword3 group

Capture existing groups manually

The next page gives you the option to link existing groups to groupings. Normally, the Group Family automatically creates and links a group to each grouping. To override this behavior for certain groupings, you can configure the Group Family to link those groupings to the existing groups you specify.

Figure 99: Capture existing groups manually

On this page, do one of the following:

  • To let the Group Family automatically create and link a group to every grouping it discovers, select the Skip this step, without capturing groups manually check box.
  • To manually establish one or more group-to-grouping links, click Capture Groups.

Clicking Capture Groups displays a window where you can view or modify a list of group-to-grouping links. Each entry in the list includes the following information:

  • Combination of values of the group-by properties  The combination of property values that identifies a grouping.
  • Group Name  Identifies the group linked to the grouping.
  • In Folder  The canonical name of the container holding the group.

The Capture Groups window provides the following buttons for managing the list of group-to-grouping links:

  • Add  Opens a window where you can select a group and specify a grouping. To specify a grouping, you need to enter a certain value of each of the group-by properties. The result is that the group you select is linked to the grouping identified by the combination of values you have entered.
  • Edit  Allows you to modify an entry you select from the list. Opens a window where you can select a different group, or specify a different grouping by making changes to the combination of values of the group-by properties.
  • Remove  Deletes the links you select from the list. The result is that the Group Family will create new groups for the groupings you remove from the list.

Group naming rule

On the next page of the wizard, you can view or modify the group naming rules used by the Group Family.

When creating a new group, the Group Family generates the group naming properties such as Group name, Display name, Group name (pre-Windows 2000) and, optionally, E-mail alias. Unless otherwise specified, the Group Family uses a certain default rule to generate those properties based on the values of the group-by properties.

Figure 100: Group naming rule

By default, the Group Family generates the group naming properties based on the following syntax: CG-%<key.property1>-%<key.property2>... In this syntax, CG is the abbreviation for Controlled Group, whereas each of the %<...> entries is used to represent a value of a certain group-by property. When creating a group for a given grouping, the Group Family substitutes the grouping-specific value of the group-by property for the entry containing the name of that property. For example, with a grouping identified by the Operations value of the Department property, the group name is set to CG-Operations. With two group-by properties, such as Department and City, an example of the group name could be CG-Operations-London.

You can modify the group naming rule by clicking the Configure button. This displays the Configure Value dialog box, discussed earlier in this document (see How to configure a Property Generation and Validation policy). You can use that dialog box to set up a value for the ‘name’ must be condition, in the same way as you do when configuring a Property Generation and Validation policy.

A value is a concatenation of one or more entries. The Configure Value dialog box provides the Add, Edit, and Remove buttons for managing the list of entries. Clicking Add displays the Add Entry window.

In the Add Entry window, you can select the type of the entry to add, and then configure the entry. The available types of entries are as follows:

  • Text  Adds a text string to the group naming rule.
  • Group-by Property  Adds a group-by property or a part of a group-by property to the group naming rule.

To add a text string, you simply type a text in Add Entry window. The next subsection elaborates on the Group-by Property entry.

Entry type: Group-by Property

When you select Group-by Property under Entry type in the Add Entry window, the Entry properties area looks similar to the following figure.

Figure 101: Group-by property

Using the Group-by Property entry type, you can add an entry representing a value (or a part of a value) of a group-by property. Select a group-by property from the list, and then do one of the following:

  • If you want the entry to include the entire value of the property, click All characters of the property value.
  • If you want the entry to include a part of the property value, click The first, and specify the number of characters to include in the entry.

If you choose the second option, you can select the If value is shorter, add filling characters at the end of value check box, and type a character in the Filling character box. This character will fill the missing characters in the value of the property if the value is shorter than specified in the box next to The first. For example, if you specify The first 12 characters and enter 0 as the filling character, the Accounting property value results in the Accounting00 entry.

When you are done configuring an entry, click OK to close the Add Entry window. The entry is added to the Configure Value dialog box. When you have completed the list of entries, click OK to close that dialog box. Note that the naming rule must include an entry for each of the group-by properties.

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