Identity Manager 8.2.1 - Administration Guide for Connecting to Exchange Online

Enter the following data on the General tab.

Table 13: Mailbox general main data
Property	Description
Employee	Employee using the mailbox.
No link to an employee required	Specifies whether the mailbox is intentionally not assigned an employee. The value is determined from the linked user account.
Not linked to an employee	Indicates why the No link to an employee required option is enabled for this mailbox. The value is determined from the linked user account. Possible values: By administrator: The option was set manually by the administrator. By attestation: The user account was attested. By exclusion criterion: The user account is not associated with an employee due to an exclusion criterion. For example, the user account is included in the exclude list for automatic employee assignment (configuration parameter PersonExcludeList).
Azure Active Directory tenant	The Azure Active Directory tenant’s name.
Azure Active Directory user account	Azure Active Directory user account that uses this mailbox.
Name	Name of the mailbox.
Display name	Name as used in the address book.
Simple display	Simple display name for systems that cannot interpret all the characters of normal display names.
User ID	User ID for the user to log in to the mailbox. Example: <alias>@<domain.com> <user>@yourorganisation.onmicrosoft.com
Alias	Unique email alias for identifying the mailbox.
Proxy addresses	Email addresses for the mailbox. You can also add other mail connectors (for example, CCMail, MS) in addition to the standard address type (SMTP, X400). Use the following syntax to set up other proxy addresses: Address type: new email address
Recipient type (detail)	Type of mailbox. Available mailboxes are: User, Room, Equipment, Shared, and Discovery.
Do not display in address list	Specifies whether the mailbox is visible in address books. Set this option if you want to prevent the mailbox from being displayed in address books. This option applies to all address books.
Risk index (calculated)	Maximum risk index value of all assigned groups. The property is only visible if the QER \| CalculateRiskIndex configuration parameter is set. For detailed information, see the One Identity Manager Risk Assessment Administration Guide.
Category	Categories the mailbox uses to inherit groups. Groups can be selectively inherited by mailboxes. To do this, the groups and mailboxes are divided into categories. Select one or more categories from the menu.
Groups can be inherited	Specifies whether the mailbox can inherit groups through the employee. If the option is set, the mailbox inherits groups through hierarchical roles, in which the employee is a member, or through IT Shop requests. If you add an employee with a mailbox to a department, for example, and you have assigned groups to this department, the mailbox inherits these groups. If an employee has requested group membership in the IT Shop and the request is granted approval, the employee's mailbox only inherits the group if the option is set.
Send and forward	Specifies whether to send and forward messages. Set this option to send messages to alternative recipients and mailbox owners.
Alternative recipient	Alternative recipient to which messages from this mailbox are forwarded. You can either enter an alternative recipient, a recipient group or a receive folder. To specify an alternative recipient Click next to the field. Select the table under Table which maps the recipient. Select the recipient under Alternative recipient. Click OK.
Sender authentication required	Specifies whether authentication data is requested from senders. Set this option to prevent anonymous senders mailing to the mailbox.
Moderation enabled	Specifies whether the mailbox is moderated. Use the Assign moderators task to specify the moderators. Then enable the option.
Sending message	Specifies how senders are notified when they send messages to moderated mailbox. Permitted values are: Do not notify: The sender is not notified. Only notify senders in your exchange organization: Only internal senders receive a notification. Notify all senders: Internal and external senders receive notification.
Message read status tracking enabled	Specifies whether this mailbox can show the read status of sent messages.

Related topics

Limits and usage of Exchange Online mailboxes

The following information is displayed on the Usage tab.

Table 14: Limits for a mailbox
Property	Description
Last login	Last time this mailbox was logged in to. This is determined during synchronization and cannot be edited.
Last logout	Last time this mailbox was logged out of. This is determined during synchronization and cannot be edited.
Last logged in user account	Name of the user account that was used for the last login. This data is determined through synchronization and cannot be edited manually.
Storage limit status	Information about the current storage state with respect to the specified limits. This data is determined through synchronization and cannot be edited manually.
Number of saved messages	Stored message count This data is determined through synchronization and cannot be edited manually.
Associated items count	Number of associated elements in this mailbox. This is determined during synchronization and cannot be edited.
Used disk space [byte]	Used disk space in bytes. This data is determined through synchronization and cannot be edited manually.
Recoverable items count	Number of items in the Recoverable items folder. This data is determined through synchronization and cannot be edited manually.
Size of recoverable items	Size of messages in the Recoverable items folder. This data is determined through synchronization and cannot be edited manually.
Use default database values	Specifies whether the mailbox database limits are used. This data is determined through synchronization and cannot be edited manually. Option set: Mailbox database limits are in use. Option not set: Mailbox database limits are not in use.
Max. recoverable items	Maximum number of messages allowed in a folder in the Recoverable items folder. This data is determined through synchronization and cannot be edited manually.
Warn at [recoverable items]	Number of items a folder in the Recoverable items folder can contain before a warning is sent to the user. This data is determined through synchronization and cannot be edited manually.
Keep deleted items [days]	Number of days the deleted objects (email message for example) remain on the server before being removed.
Rules quota [KB]	Limit on the number of rules.

Policies and features of Exchange Online mailboxes

Enter the following main data on the Features tab.

Table 15: Mailbox features
Property	Description
Sharing policy	Sharing policy which applies for this mailbox.
Role assignment policy	Role assignment policy that applies to this mailbox.
Mobile device mailbox policy	Mobile device mailbox policy that applies to this mailbox.
Outlook Web App mailbox policy	Outlook Web App mailbox policy that applies to this mailbox.
Retention policy	Retention policy applying to this mailbox.
Outlook Web App enabled	Specifies whether the Microsoft Outlook Web App feature is enabled. Office Outlook Web App allows mailbox access over the web browser.
Mobile access	Specifies whether mobile devices can access the mailbox.
Exchange Web Services enabled	Specifies whether the mailbox can be accessed through Exchange Web Services.
IMAP4 enabled	Specifies whether IMAP4 access is enabled.
POP3 enabled	Specifies whether POP3 access is enabled.
MAPI enabled	Specifies whether MAPI access is enabled. MAPI allows mailbox access through a MAPI client, like Outlook.
Calendar repair disabled	Specifies whether it is possible to prevent calendar elements in the mailbox from being repaired by the Calendar Repair Assistant.
Calendar version disabled	Specifies whether it is possible to prevent changes to the calendar being entered in the mailbox.
Archiving enabled	Specifies whether a personal archive is created for this mailbox. Set this option if you want to set up a personal archive for this mailbox.
Archive name	Name of the archive.
Litigation hold	Specifies whether mailbox retention is mandatory.
Put on hold by	The user that enabled litigation hold.
Hold date	Date that litigation hold starts for this mailbox.
Comment for litigation hold	Additional comment with more information to keep the user informed, when the Litigation hold option is set. This data is displayed to the user in Outlook.
Website for litigation hold	Website or document with more information to keep the user informed, when the Litigation hold option is set. This data is displayed to the user in Outlook.
Retention policy hold during this period	Specifies whether retention policy is temporary halted during this period. Set this option if the policy for retention hold needs to be temporarily deferred, for example, during vacation. Specify the time period using the Start date and End date fields.
Start date	Start date on which to hold the retention policy.
End date	Date on which to end the retention policy hold.
Audit logging enabled	Specifies whether mailbox audit logging is enabled for this mailbox.
Log administrator actions	Specifies the mailbox operations that are logged for administrators as part of audit logging. For more information about mailbox audit logging and the mailbox actions that are logged, see the Microsoft documentation.
Log deputy actions	Specifies the mailbox operations that are logged for deputies as part of audit logging. For more information about mailbox audit logging and the mailbox actions that are logged, see the Microsoft documentation.
Log owner actions	Specifies the mailbox operations that are logged for owners as part of audit logging. For more information about mailbox audit logging and the mailbox actions that are logged, see the Microsoft documentation.
Keep audit log entries [days]	Maximum age for audit log entries in a mailbox. Log entries that are older than the limit are deleted.

Identity Manager 8.2.1 - Administration Guide for Connecting to Exchange Online

Editing main data of Exchange Online mailboxes

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General main data for Exchange Online mailboxes

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Limits and usage of Exchange Online mailboxes

Policies and features of Exchange Online mailboxes

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Identity Manager 8.2.1 - Administration Guide for Connecting to Exchange Online

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