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Identity Manager On Demand Hosted - Identity Management Base Module Administration Guide

Basics for mapping company structures in One Identity Manager Dynamic roles Departments, cost centers, and locations
One Identity Manager users for managing departments, cost centers, and locations Basic information for departments, cost centers, and locations Creating and editing departments Creating and editing cost centers Creating and editing locations Setting up IT operating data for departments, cost centers, and locations Assigning employees, devices, and workdesks to departments, cost centers, and locations Assigning company resources to departments, cost centers, and locations Creating dynamic roles for departments, cost centers, and locations Dynamic roles with incorrectly excluded employees Assign organizations Specifying inheritance exclusion for departments, cost centers, and locations Assigning extended properties to departments, cost centers, and locations Reports about departments, cost centers, and locations
Employee administration
One Identity Manager users for employee administration Basic data for employee main data Employee's central user account Employee's default email address Employee's central password Mapping multiple employee identities Password policies for employees Creating and editing employees Disabling and deleting employees Deleting all employee related data Limited access to One Identity Manager Changing the certification status of employees Assigning company resources to employees Displaying the origin of employees' roles and entitlements Analyzing role memberships and employee assignments Displaying the employees overview Displaying and deleting employees' Webauthn security keys Determining the language for employees Determining employees working hours Manually assigning user accounts to employees Entering calls for employees Assigning extended properties to employees Employee reports
Managing devices and workdesks Managing resources Setting up extended properties Configuration parameters for managing departments, cost centers, and locations Configuration parameters for managing employees Configuration parameters for managing devices and workdesks

Assigning system roles directly to employees

NOTE: This function is only available if the System Roles Module is installed.

System roles can be assigned directly or indirectly to employees. Indirect assignment is carried out by allocating the employees and system roles in company structures, such as departments, cost centers, locations, or business roles. For detailed information about working with system roles, see the One Identity Manager System Roles Administration Guide.

To react quickly to special requests, you can assign system roles directly to an employee.

To assign system roles directly to an employee

  1. In the Manager, select the Employees > Employees category.

  2. Select the employee in the result list.

  3. Select the Assign system roles task.

  4. In the Add assignments pane, assign system roles.

    TIP: In the Remove assignments pane, you can remove assigned system roles.

    To remove an assignment

    • Select the system role and double-click .

  5. Save the changes.

Assigning subscribable reports directly to employees

NOTE: This function is only available if the Report Subscription Module is installed.

You can assign subscribable reports directly or indirectly to employees. Indirect assignment is carried out by assigning the employee and subscribable report to company structures, like departments, cost centers, locations, or business roles. For more information about report subscriptions, see the One Identity Manager Report Subscriptions Administration Guide.

In order to react quickly to special requests, you can also assign subscribable reports directly to employees.

To assign user accounts to an employee

  1. In the Manager, select the Employees > Employees category.

  2. Select the employee in the result list.

  3. Select the Assign subscribable reports task.

  4. In the Add assignments pane, assign reports.

    TIP: In the Remove assignments pane, you can remove report assignments.

    To remove an assignment

    • Select the report and double-click .

  5. Save the changes.

Displaying the origin of employees' roles and entitlements

The Show entitlements origin report allows you to determine which entitlements an employee owns and where they come from. You can establish whether the employee obtained an entitlements directly or indirectly. For example, in the case of an indirect assignment, you can determine whether the entitlement resulted from a department memberships or a request,

You can also use the report to discover which departments, cost centers, locations, and business roles are assigned to an employee and how the membership evolved.

To use the origin report

  • In the Designer, set the SysConfig | Display | SourceDetective configuration parameter and compile the database.

    NOTE: If you disable the configuration parameter at a later date, model components and scripts that are not longer required, are disabled. SQL procedures and triggers are still carried out. For more information about the behavior of preprocessor relevant configuration parameters and conditional compiling, see the One Identity Manager Configuration Guide.

To display the origin of an employee's entitlements

  1. In the Manager, select the Employees > Employees category.

  2. Select an employee in the result list and run the Show entitlements origin report.

  3. Under Assigned objects, you will see the employee's entitlements, departments, cost centers, locations, and business roles. Select an entry by double-clicking on it to view more details.

  4. The Origin area displays the details for the selected entry in a hierarchical structure.

    You can see whether the assignment was a direct assignment, dynamic assignment, or a request.

    • You can use the Details button to switch to the dynamic role or to the request.

    • Double-click on some of the entries in the detail view to go to the object.

    • Choose the Inspect button for further information about the assignment of authorizations.

Example: Report on an entitlement's origin

The Show entitlements origin report establishes that Sam Harris is assigned to the Active Directory "Finance" group.

The report answers several questions.

Question Why does Sam Harris have the Active Directory group?
Answer

Sam Harris owns an Active Directory user account and this user account is assigned to the "Finance" group.

Question Why is the user account assigned to the "Finance" group?
Answer

Sam Harris is assigned to the "Finance" department.

 

The "Finance" department inherits from the "Global Finance" department. The "Global Finance" department is directly assigned to the "Finance" group.

Question Why is Sam Harris in the "Finance" department?
Answer

There is a department membership request for Sam Harris.

Analyzing role memberships and employee assignments

The Overview of all assignments report is displayed for some objects, such as authorizations, compliance rules, or roles. The report finds all the roles, for example, departments, cost centers, locations, business roles, and IT Shop structures in which there are employees who own the selected base object. In this case, direct as well as indirect base object assignments are included.

Examples:

  • If the report is created for a resource, all roles are determined in which there are employees with this resource.

  • If the report is created for a group or another system entitlement, all roles are determined in which there are employees with this group or system entitlement.

  • If the report is created for a compliance rule, all roles are determined in which there are employees who violate this compliance rule.

  • If the report is created for a department, all roles are determined in which employees of the selected department are also members.

  • If the report is created for a business role, all roles are determined in which employees of the selected business role are also members.

To display detailed information about assignments

  • To display the report, select the base object from the navigation or the result list and select the Overview of all assignments report.

  • Click the Used by button in the report toolbar to select the role class for which you want to determine whether roles exist that contain employees with the selected base object.

    All the roles of the selected role class are shown. The color coding of elements identifies the role in which there are employees with the selected base object. The meaning of the report control elements is explained in a separate legend. To access the legend, click the icon in the report's toolbar.

  • Double-click a control to show all child roles belonging to the selected role.

  • By clicking the button in a role's control, you display all employees in the role with the base object.

  • Use the small arrow next to to start a wizard that allows you to bookmark this list of employees for tracking. This creates a new business role to which the employees are assigned.

Figure 13: Toolbar of the Overview of all assignments report.

Table 40: Meaning of icons in the report toolbar

Icon

Meaning

Show the legend with the meaning of the report control elements

Saves the current report view as a graphic.

Selects the role class used to generate the report.

Displays all roles or only the affected roles.

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