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Identity Manager 9.3 - Administration Guide for Connecting to Exchange Online

About this guide Managing Exchange Online environments Synchronizing an Exchange Online environment
Setting up Exchange Online synchronization Customizing the synchronization configuration Running synchronization Tasks following synchronization Troubleshooting Ignoring data error in synchronization Pausing handling of target system specific processes (Offline mode)
Basic data for managing an Exchange Online environment Exchange Online organization configuration Exchange Online mailboxes Exchange Online mail users Exchange Online mail contacts Exchange Online mail-enabled distribution groups
Creating Exchange Online mail-enabled distribution groups Editing main data for Exchange Online mail-enabled distribution groups Main data for Exchange Online mail-enabled distribution groups Receive restrictions for Exchange Online mail-enabled distribution groups Customizing send permissions for Exchange Online mail-enabled distribution groups Specifying moderators for Exchange Online mail-enabled distribution groups Specifying Exchange Online mail-enabled distribution groups Assigning Exchange Online mail-enabled distribution groups to Exchange Online recipients Exchange Online mail-enabled distribution group inheritance based on categories Adding Exchange Online dynamic distribution groups to Exchange Online mail-enabled distribution groups Adding an Exchange Online dynamic distribution group to Exchange Online mail-enabled distribution groups Adding Exchange Online mail-enabled public folder to Exchange Online mail-enabled distribution groups Assigning extended properties to Exchange Online mail-enabled distribution groups Deleting Exchange Online mail-enabled distribution groups
Exchange Online Microsoft 365 groups Exchange Online dynamic distribution groups Exchange Online mail-enabled public folders Reports about Exchange Online objects Configuration parameters for managing an Exchange Online environment Default project template for Exchange Online Editing Exchange Online system objects Exchange Online connector settings

Adding Exchange Online mail-enabled public folder to Exchange Online mail-enabled distribution groups

To add mail-enabled public folders to a mail-enabled distribution group

  1. In the Manager, select the Microsoft Entra ID > Mail-enabled distribution groups category.

  2. Select the mail-enabled distribution group in the result list.

  3. Select the Assign mail-enabled public folder task.
  4. In the Add assignments pane, assign mail-enabled public folders.

    TIP: In the Remove assignments pane, you can remove assigned mail-enabled public folders.

    To remove an assignment

    • Select the mail-enabled public folder and click .

  5. Save the changes.

Assigning extended properties to Exchange Online mail-enabled distribution groups

Extended properties are meta objects, such as operating codes, cost codes, or cost accounting areas that cannot be mapped directly in One Identity Manager.

For more information about using extended properties, see the One Identity Manager Compliance Rules Administration Guide.

To specify extended properties for mail-enabled distribution groups

  1. In the Manager, select the Microsoft Entra ID > Mail-enabled distribution groups category.

  2. Select the mail-enabled distribution group in the result list.

  3. Select Assign extended properties.

  4. In the Add assignments pane, assign extended properties.

    TIP: In the Remove assignments pane, you can remove assigned extended properties.

    To remove an assignment

    • Select the extended property and double-click .

  5. Save the changes.

Deleting Exchange Online mail-enabled distribution groups

When you delete a mail-enabled distribution group, the Microsoft Entra ID group associated with the mail-enabled distribution group is also deleted.

To delete a mail-enabled distribution group

  1. In the Manager, select the Microsoft Entra ID > Mail-enabled distribution groups category.

  2. Select the mail-enabled distribution group in the result list.

  3. Click in the result list.

  4. Confirm the security prompt with Yes.

Exchange Online Microsoft 365 groups

Microsoft 365 groups are loaded into One Identity Manager by synchronization. You can create and edit Microsoft 365 groups in One Identity Manager. When you create a Microsoft 365 group, a Microsoft Entra ID group is also created and linked to the Microsoft 365 group.

In One Identity Manager, you can assign Microsoft 365 groups directly to mailboxes, mail users, and mail contacts or they can be inherited through departments, cost centers, locations, or business roles. Users can also request Microsoft 365 groups through the Web Portal. To do this, Microsoft 365 groups are supplied by the IT Shop.

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