Identity Manager 8.2.1 - Administration Guide for Connecting to Oracle E-Business Suite

Specify the manage level for an account definition for managing user accounts. The user account’s manage level specifies the extent of the employee’s properties that are inherited by the user account. This allows an employee to have several user accounts in one target system, for example:

Default user account that inherits all properties from the employee.
Administrative user account that is associated to an employee but should not inherit the properties from the employee.

One Identity Manager supplies a default configuration for manage levels:

Unmanaged: User accounts with the Unmanaged manage level are linked to the employee but they do no inherit any further properties. When a new user account is added with this manage level and an employee is assigned, some of the employee's properties are transferred initially. If the employee properties are changed at a later date, the changes are not passed onto the user account.
Full managed: User accounts with the Full managed manage level inherit defined properties of the assigned employee. When a new user account is created with this manage level and an employee is assigned, the employee's properties are transferred in an initial state. If the employee properties are changed at a later date, the changes are passed onto the user account.

NOTE: The Full managed and Unmanaged manage levels are analyzed in templates. You can customize the supplied templates in the Designer.

You can define other manage levels depending on your requirements. You need to amend the templates to include manage level approaches.

Specify the effect of temporarily or permanently disabling, deleting, or the security risk of an employee on its user accounts and group memberships for each manage level. For detailed information about manage levels, see the One Identity Manager Target System Base Module Administration Guide.

Employee user accounts can be locked when they are disabled, deleted, or rated as a security risk so that permissions are immediately withdrawn. If the employee is reinstated at a later date, the user accounts are also reactivated.
You can also define group membership inheritance. Inheritance can be discontinued if desired when, for example, the employee’s user accounts are disabled and therefore cannot be members in groups. During this time, no inheritance processes should be calculated for this employee. Existing group memberships are deleted.

IMPORTANT: The Unmanaged manage level is assigned automatically when you create an account definition and it cannot be removed.

To assign manage levels to an account definition

In the Manager, select the Oracle E-Business Suite > Basic configuration data > Account definitions > Account definitions category.
Select an account definition in the result list.
Select the Assign manage level task.
In the Add assignments pane, assign the manage level.
TIP: In the Remove assignments pane, you can remove assigned manage levels.

To remove an assignment
- Select the manage level and double-click .
Save the changes.

To edit a manage level

In the Manager, select the Oracle E-Business Suite > Basic configuration data > Account definitions > Manage levels category.
Select the manage level in the result list. Select Change main data.

- OR -

Click in the result list.
Edit the manage level's main data.
Save the changes.

Main data for manage levels

Enter the following data for a manage level.

Table 16: Main data for manage levels
Property	Description
Manage level	Name of the manage level.
Description	Text field for additional explanation.
IT operating data overwrites	Specifies whether user account data formatted from IT operating data is automatically updated. Permitted values are: Never: Data is not updated. (Default) Always: Data is always updated. Only initially: Data is only determined at the start.
Retain groups if temporarily disabled	Specifies whether user accounts of temporarily deactivated retain their group memberships.
Lock user accounts if temporarily disabled	Specifies whether user accounts of temporarily deactivated employees are locked.
Retain groups if permanently disabled	Specifies whether user accounts of permanently deactivated employees retain group memberships.
Lock user accounts if permanently disabled	Specifies whether user accounts of permanently deactivated employees are locked.
Retain groups on deferred deletion	Specifies whether user accounts of employees marked for deletion retain their group memberships.
Lock user accounts if deletion is deferred	Specifies whether user accounts of employees marked for deletion are locked.
Retain groups on security risk	Specifies whether user accounts of employees posing a security risk retain their group memberships.
Lock user accounts if security is at risk	Specifies whether user accounts of employees posing a security risk are locked.
Retain groups if user account disabled	Specifies whether disabled user accounts retain their group memberships.

Related topics

Invalid entitlement assignments

Creating mapping rules for IT operating data

An account definition specifies which rules are used to form the IT operating data and which default values will be used if no IT operating data can be found through the employee's primary roles.

The following IT operating data is used in the One Identity Manager default configuration for automatically creating user accounts for an employee in the target system and modifying them.

Groups can be inherited
Identity
Privileged user account.

To create a mapping rule for IT operating data

In the Manager, select the Oracle E-Business Suite > Basic configuration data > Account definitions > Account definitions category.
Select an account definition in the result list.
Select the Edit IT operating data mapping task.
Click Add and enter the following information:
- Column: User account property for which the value is set. In the menu, you can select the columns that use the TSB_ITDataFromOrg script in their template. For more information about this, see the One Identity Manager Target System Base Module Administration Guide.
- Source: Specifies which roles to use in order to find the user account properties. You have the following options:
  - Primary department
  - Primary location
  - Primary cost center
  - Primary business roles
    
    NOTE: The business role can only be used if the Business Roles Module is available.
  - Empty
    
    If you select a role, you must specify a default value and set the Always use default value option.
- Default value: Default value of the property for an employee's user account if the value is not determined dynamically from the IT operating data.
- Always use default value: Specifies whether the user account property is always set with the default value. IT operating data is not determined dynamically from a role.
- Notify when applying the default: Specifies whether an email is sent to a specific mailbox when the default value is used. The Employee - new user account with default properties created mail template is used.
  
  To change the mail template, in the Designer, adjust the TargetSystem | EBS | Accounts | MailTemplateDefaultValues configuration parameter.
Save the changes.

Entering IT operating data

To create user accounts with the Full managed manage level, the required IT operating data must be determined. The operating data required to automatically supply an employee with IT resources is shown in the business roles, departments, locations, or cost centers. An employee is assigned a primary business role, primary location, primary department, or primary cost center. The necessary IT operating data is ascertained from these assignments and used in creating the user accounts. Default values are used if valid IT operating data cannot be found over the primary roles.

You can also specify IT operating data directly for a specific account definition.

Example:

In the IT operating data mapping rule for the account definitions A and B, specify the Department property in order to determine the valid IT operating data.

This IT operating data is used for standard user accounts. In addition, for department A, specify the effective IT operating data of account definition B. This IT operating data is used for administrative user accounts.

To define IT operating data

In the Manager, select the role in the Organizations or Business roles category.
Select the Edit IT operating data task.
Click Add and enter the following data.
- Effects on: Specify an IT operating data application scope. The IT operating data can be used for a target system or a defined account definition.
  
  To specify an application scope
  1. Click next to the field.
  2. Under Table, select the table that maps the target system for select the TSBAccountDef table or an account definition.
  3. Select the specific target system or account definition under Effects on.
  4. Click OK.
- Column: Select the user account property for which the value is set.
  
  In the menu, you can select the columns that use the TSB_ITDataFromOrg script in their template. For more information about this, see the One Identity Manager Target System Base Module Administration Guide.
- Value: Enter a fixed value to assign to the user account's property.
Save the changes.

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