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Identity Manager 9.0 LTS - Web Designer Web Portal User Guide

General tips and getting started Security keys (WebAuthn) Requests
Setting up and configuring request functions Requesting products Saved for Later list Pending requests Displaying request history Resubmitting requests Canceling requests Renewing products with limit validity periods Unsubscribing products Displaying approvals Undoing approvals Request inquiries Auditing requests Escalated requests
Attestation
Managing attestations Attestors for attestation cases Sending attestation reminders My attestation cases Pending attestations Displaying attestation history Attestation inquiries Auditing attestations Escalation
Compliance Responsibilities
My responsibilities
Specifying keywords for requestable products Managing my departments Managing my application roles Managing my devices Managing my business roles Managing my identities Managing my cost centers Managing my multi-request resources Managing my multi requestable/unsubscribable resources Managing my resources Managing my software applications Managing my locations Managing my system entitlements Managing my system roles Managing my assignment resources
Delegating tasks Ownerships Auditing
Auditing departments Auditing application roles Auditing devices Auditing business roles Auditing identities Auditing cost centers Auditing multi-request resources Auditing multi requestable/unsubscribable resources Auditing resources Auditing software Auditing locations Auditing system roles Auditing system entitlements Auditing assignment resources
Governance administration
Managing departments Managing business roles Managing identities Managing cost centers Managing multi-request resources Managing multi requestable/unsubscribable resources Managing resources Managing locations System entitlements Managing system roles Managing assignment resources
Applications Calls Discovering your statistics on the home page Appendix: Attestation conditions and approval policies from attestation procedures Appendix: Page and menu descriptions
Information (Menu description) My requests (Menu description) Profile (Menu description) Help (Menu description) Request (Menu description) Attestation (Menu description)
My attestation status (page description) My actions (page description)
Pending attestations (page description)
Pending attestations – Attestation policies (page description) Pending attestations: One Identity Manager application roles (page description) Pending attestations: Departments (page description) Pending attestations: System roles (page description) Pending attestations: Locations (page description) Pending attestations: Business roles (page description) Pending attestations: PAM assets (page description) Pending attestations: PAM user accounts (page description) Pending attestations: Employees (page description) Pending attestations: Cost centers (page description) Pending attestations: User accounts (page description) Pending attestations: System entitlements (page description) Pending attestations: Resources (page description) Pending attestations: Assignment resources (page description) Pending attestation: Multi-request resources (page description) Pending attestations: Software (page description) Pending attestations: Multi requestable/unsubscribable resources (page description) Pending attestations: Devices (page description) Pending attestations – approvals (page description)
Attestation history (page description) Attestation inquiries (page description)
Auditing (page description) Governance administration (page description) Attestation escalation approval (page description)
Compliance (Menu description) Responsibilities (Menu description)
My responsibilities (page description)
Identities (page description) System entitlements (page description) Business roles (page description) System roles (page description) Departments (page description) Cost centers (page description) Locations (page description) Application roles (page description) Resources (page description) Assignment resources (page description) Multi-request resources (page description) Software (page description) Multi requestable/unsubscribable resources (page description) Devices (page description)
Delegating tasks (page description) Ownerships (page description) Auditing (page description)
Auditing – Departments (page description) Auditing – Application roles (page description) Auditing – Device (page description) Auditing – Business roles (page description) Auditing – Identity details (page description) Auditing – Cost center (page description) Auditing – Multi-request resources (page description) Auditing – Multi requestable/unsubscribable resources (page description) Auditing - Resources (page description) Auditing – Software (page description) Auditing – Locations (page description) Auditing – System roles (page description) Auditing - Assignment resource (page description) Auditing – Active Directory (page description) Auditing – Azure Active Directory (page description) Auditing – Custom target system group (page description) Auditing – Google Workspace (page description) Auditing – Domino (page description) Auditing – LDAP (page description) Auditing – Oracle E-Business Suite (page description) Auditing – Privileged Account Management (page description) Auditing – SAP R/3 (page description) Auditing – Unix (page description)
Governance administration (page description)
Business roles (page description) Identities (page description) Multi-request resources (page description) Multi requestable/unsubscribable resources (page description) Organization (page description) Resources (page description) System entitlements (page description) System roles (page description) Assignment resources (page description)
Calls (Menu description)

Displaying role memberships of department members

You can see which roles and organizations belong to identities that are assigned departments. . Information is displayed as a hierarchical chart, so you can drill in and see the role inheritance.

MOBILE: This function is not available in the mobile interface.

To display roles and organizations of members of a department

  1. In the menu bar, click Responsibilities > Governance Administration.

  2. On the Governance Administration page, perform the following actions:

    1. Click Organization.

    2. On the Organization page, click Departments in the Type drop-down.

  3. On the Departments page, click the department whose members you want to know more about.

  4. In the details pane, click Edit.

  5. On the overview page, click Usage.

    This opens the Usage - <department name> page (see Usage – Department (page description)).

  6. In the Role classes menu, select the main category of roles and organizations that you want to display.

  7. (Optional) To find out which members are assigned to a particular object, click (More information) in the specified object.

  8. (Optional) To see the legend, click More information.

Related topics

Copying/splitting departments

You can copy or move memberships and entitlements from departments to new roles (departments, business roles, cost centers, locations).

Any combination of role types is allowed.

To copy a department or move memberships and entitlements

  1. In the menu bar, click Responsibilities > Governance Administration.

  2. On the Governance Administration page, perform the following actions:

    1. Click Organization.

    2. On the Organization page, click Departments in the Type drop-down.

  3. On the Departments page click the department you want to copy or whose memberships and entitlements you want to move.

  4. In the details pane, click Edit.

  5. On the overview page, click Split.

  6. In the Split a role dialog, in the Type of the new role menu, select a type for the new role.

  7. Depending on which role type you have selected, enter the corresponding main data of the new role (see Main data – Department (page description), Main data – Business role (page description), Main data – Cost center (page description), or Main data - Location (page description)).

  8. Click Next.

  9. Perform the following actions:

    • To neither copy nor move a entitlement/membership to a new role, click Actions > Keep this assignment next to the corresponding entitlement/membership. Later, the entitlement/membership is only available in the source role.

    • To copy a entitlement/membership to a new role, click Actions > Keep and copy to new role next to the corresponding entitlement/membership. The entitlement/membership is later included in the source role as well as the target role.

    • To move a entitlement/membership to a new role, click Actions > Move to new role next to the corresponding entitlement/membership. The entitlement/membership is later removed from the source role and is only included in the target role.

  10. Click Next.

  11. (Optional) Verify the actions to run and deselect the check box in front of any actions that should not be run.

  12. Click Next.

  13. Click Close.

Related topics

Comparing and merging departments

You can compare the properties of departments with the properties of other business roles, departments, cost centers, or locations and then select the properties you require and merge them.

To compare and merge a department

  1. In the menu bar, click Responsibilities > Governance Administration.

  2. On the Governance Administration page, perform the following actions:

    1. Click Organization.

    2. On the Organization page, click Departments in the Type drop-down.

  3. On the Departments page, click the department you want to compare and merge.

  4. In the details pane, click Edit.

  5. On the overview page, click Compare and merge.

  6. In the Compare and merge dialog, in the Object type menu, select the business role, department, cost center, or location to compare and merge with your department.

  7. Click Assign.

  8. In the Comparison role dialog, select the business role/department/cost center/location to compare.

    The assigned memberships and entitlements of both objects are listed with the following information:

    Table 45: Overview of the assignments
    Column Description
    Object

    Shows the name of the assigned entitlement/membership that occurs in one of the selected objects being compared.

    Type

    Type of the entitlement/membership.

    <Name of the source object>

    Shows the entitlement/membership's assignment type. The following assignment types are available.

    • Direct
    • Inherited
    • Requested
    • Dynamic
    • Not assigned

    For more detailed information about assigning company resources, see the One Identity Manager Identity Management Base Module Administration Guide.

    <Name of the compare object>
    Comparison

    Show you where the entitlement/membership occurs.

    TIP: To arrange the list of assignments better, use the filters available some of the columns. For more information, see Filtering..

  9. In the Compare and merge dialog, click Merge the selected roles.

  10. (Optional) Verify the actions to run and deselect the check box in front of any actions that should not be run.

  11. Click Next.

  12. Click Close.

Related topics

Displaying department statistics

You can see department statistics. For example, you can see all the identities of a department that have not yet made a request.

To display a department's statistics

  1. In the menu bar, click Responsibilities > Governance Administration.

  2. On the Governance Administration page, perform the following actions:

    1. Click Organization.

    2. On the Organization page, click Departments in the Type drop-down.

  3. On the Organization page, click the department whose statistics you want to display.

  4. In the details pane, click Edit.

  5. On the overview page, click Statistics.

    This opens the Statistics for <department name> dialog and shows the department's statistics.

  6. (Optional) To obtain more information about a chart, click the chart or its header.

Related topics
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