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Identity Manager 9.1 - Administration Guide for Connecting to HCL Domino

Managing HCL Domino environments Synchronizing a Domino environment
Setting up initial synchronization of a Domino environment Domino server configuration Setting up a gateway server Creating a synchronization project for initial synchronization of a Notes domain Adjusting the synchronization configuration for Domino environments Running synchronization Tasks following synchronization Troubleshooting Ignoring data error in synchronization Pausing handling of target system specific processes (Offline mode)
Managing Notes user accounts and employees Managing memberships in Notes groups Login information for Notes user accounts Using AdminP requests for handling Domino processes Mapping of Notes objects in One Identity Manager
Notes domains Notes user accounts Notes groups Notes certificates Notes templates Notes policies Notes mail-in databases Notes server Reports about Notes objects
Handling of Notes objects in the Web Portal Basic data for managing a Domino environment Configuration parameters for managing a Domino environment Default project template for Domino Processing methods of Domino system objects Domino connector settings

Notes user account email system

Select the email system that the user uses from the Email system menu on the general main data form. You have the following options:

  • 1 - Notes

  • 2 - cc:Mail

  • 3 - Other

  • 4 - X.400

  • 5 - Other Internet Mail

  • 6 - POP or IMAP

  • 100 - None

    If no mail system is used, enter None.

The properties described in the following are displayed depending on the selected email system.

NOTE: Check whether the mail server and the mailbox file name are required for the selected email system. Enter the data necessary to create the mailbox file.

Table 31: Notes user account email system data

Email system

Property

Description

Notes

POP or IMAP

Mail server

Notes server used as a mail server. All Notes servers marked with the Has Notes mailbox files option are available.

Notes

Mailbox template

Name of the Notes template to use for creating the mail-in database. The template determines which client version is used to create the mailbox file for a user. The template must exist on the gateway server.

The data can be determined with the employee’s IT operating data. If you do not enter a template, the template entered in TargetSystem | NDO | DefTemplatePath is used.

Notes

POP or IMAP

Mailbox file

Name and path of the mailbox file. These are created using the template.

The mailbox file is stored on the given mail server in a special directory under the installation directory. The directory name is given in the TargetSystem | NDO | MailFilePath configuration parameter. To use another directory, edit the value of this configuration parameter in the Designer.

Notes

POP or IMAP

Mailbox file display name

Display name of the mailbox file. A template is used to make up the name from the first and last names and the postfix Mailfile.

Notes

Other

Other Internet Mail

POP or IMAP

Forwarding address

Email address to which to forward messages. The email address must be complete (including domain).

Notes

POP or IMAP

Message storage

Visible part of the mailbox storage. You have the following options:

  • 0 - Notes

  • 1 - Notes and Internet Mail

  • 2 - Internet Mail

Notes

cc:Mail

Other

Other Internet Mail

POP or IMAP

Internet address

Complete SMTP address of the user account. The Internet address is used to identify the message recipient when a message is received through SMTP in the Domino environment. The Internet address is created from the employee’s default email address depending on the manage level of the user account.

cc:Mail

cc:Mail post office

Post office containing the user's mailbox.

cc:Mail

cc:Mail user name

Mailbox's user name.

cc:Mail

cc:Mail location type

Location type of the mailbox. Select LOCAL or REMOTE.

X.400

X.400 server

Notes server used as X.400 server. All Notes servers marked with the Has Notes mailbox files option are available.

X.400

X.400 address

User's mail address in X.400 format (including domain name).

Detailed information about this topic

Notes user account address data

Enter the address and telephone information for contacting the employee that uses this user account on the Company and Private tabs. Enter other known data for describing the employee in more detail. This data is copied from the employee‘s main data depending on the manage level of the user account.

Additional main data of Notes user accounts

Enter the additional data for a user account on the Miscellaneous tab. This data is mainly for the mailbox file and message forwarding. You can find the size of a user account's mailbox on regular basis using a scheduled process plan. Prerequisite for this is that you enter the correct mail server data and the mailbox file path on the General tab.

To find out the size of the user account's mailbox file

  • In the Designer, configure and enable the Domino: Load mailbox file sizes schedule.

    For more information about configuring schedules, see the One Identity Manager Operational Guide.

Table 32: Additional main data of a Notes user account

Property

Description

Size [KB]

Logical size of the mailbox file.

Physical size [KB]

Physical size of the mailbox file.

Max. size [KB]

Maximum permitted size of the mailbox.

Warn at [KB]

When this threshold is exceeded, users are sent an email.

Internet password/Password confirmation

The user's internet password. Web users must use this password for authentication on a Domino web server.

NOTE: One Identity Manager password policies are taken into account when a user password is being verified. Ensure that the password policy does not violate the target system's requirements.

Sametime server

Notes server used as a sametime server. Enter a sametime server for user accounts, which use the Domino sametime function.

Calendar domain

The domain that applies if the user account uses different calendar and schedule functionality.

Website

The user's website.

Comment

 Text field for additional explanation.
Related topics

Administrative data of Notes user accounts

Enter the administrative data of a user account on the Administration tab.

Table 33: Administrative data for a Notes user account

Property

Description

Assigned policy

Policy that is explicitly assigned. You can assign a policy belonging to the same domain as the user account.

NOTE: Policy settings basically replace all the user account settings.

Password check type

Specifies how users must authenticate themselves on the server. Password check types are:

  • 0 - don't check: Do not check password

    The user must not provide a password to log in on the server.

  • 1 - check: Check password

    The user must provide a password to log in to the server.

  • 2 - Lockout ID: Lock the ID

    The user cannot log in on any server in the domain that checks passwords.

When a new user account is created, the 0 - don't check password check type is applied by default.

Password change interval

Interval for changing the password in days. After the password change interval has expired, the user is blocked from accessing servers until the password has been changed.

Time extension

Extension to the password change interval in days. If the password is not changed within the given extension period, the user cannot log in to the server anymore.

Last change date

Date on which the user account was last changed.

Internet password last change date

Last time the internet password was changed.

Password/Password confirmation

Password for the user account. The employee’s central password can be mapped to the user account password. For more information about an employee’s central password, see One Identity Manager Identity Management Base Module Administration Guide.

If you use a random generated initial password for the user accounts, it is automatically entered when a user account is created.

The password is deleted from the database after publishing to the target system.

No password is required for purely employee documents.

NOTE: One Identity Manager password policies are taken into account when a user password is being verified. Ensure that the password policy does not violate the target system's requirements.

Change password at next login

Specifies whether the user account password must be changed on the next login.

Notes client license

License type of the Notes client. The license type determines the range of user access. Possible license types are:

  • 0 - HCL Domino

  • 1 - HCL Domino Mail

  • 2 - HCL Domino Desktop

  • 3 - HCL Domino Designer

  • 4 - HCL Domino Administration

  • 5 - HCL iNotes®/Domino® CAL

When a new user account is created, the 0 - HCL Domino license type is applied by default.

Setup profile

Name of the user configuration profile to apply when the working system is set up.

Allow foreign directory synchronization

Specifies whether the user name is synchronized with other systems.

User account

User account used for synchronizing between Domino and other systems, such as Active Directory.

Full name

Full name of the user account. Full name is made up of the first name, last name, certificate, and organizational unit.

ID expires

User ID file's expiry date. The expiry date is calculated using a template. User ID file for enabled user accounts that will expire in less that 10 days can be extended by two years.

To extend the expiry date

  • In the Designer, configure and enable the Automatically extend Domino ID expiry data schedule.

    For more information about configuring schedules, see the One Identity Manager Operational Guide.

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