Step 1: Creating and configuring the Policy Object
Step 1: Creating and configuring the Policy Object
You can create and configure the Policy Object you need by using the New Deprovisioning Policy Object wizard. For information about the wizard, see Creating a Policy Object in the Policy Object management tasks section earlier in this chapter.
To configure the policy, click Group Membership Removal on the Select Policy Type page of the wizard. Then, click Next and follow these steps:
- On the Removal from Security Groups page:
- Click Remove from all security groups, with optional exceptions.
- Verify that the Keep the user account in these security groups check box is cleared.
- Click Next.
- On the Removal from Mail-enabled Groups page:
- Click Remove from all mail-enabled groups, with optional exceptions.
- Verify that the Keep the user account in these mail-enabled groups check box is cleared.
- Click Next.
- Click Next and follow the instructions in the wizard to create the Policy Object.
Step 2: Applying the Policy Object
Step 2: Applying the Policy Object
You can apply the Policy Object by using the Enforce Policy page in the New Provisioning Policy Object wizard, or you can complete the wizard and then use the Enforce Policy command on the domain, OU, or Managed Unit where you want to apply the policy.
For more information on how to apply a Policy Object, see Applying Policy Objects and Managing policy scope earlier in this chapter.
Exchange Mailbox Deprovisioning
Policies of this category are intended to automate the following tasks on deprovisioning Microsoft Exchange resources for deprovisioned users:
When configuring a policy of this category, you specify how you want Active Roles to modify the user’s account and mailbox upon a request to deprovision a user. The purpose is to reduce the volume of e-mail sent to the mailbox of the deprovisioned user, and to authorize designated persons to monitor such e-mail.
How this policy works
When processing a request to deprovision a user, Active Roles uses this policy to determine the Exchange mailbox deprovisioning options, and then updates the user’s account and mailbox accordingly.
The available mailbox-deprovisioning options are summarized in the following table. For each option, the table outlines the policy effect on a user’s mailbox.
Table 25: Policy effect on a user’s mailbox
Hide the mailbox from the Global Address List (GAL) |
Prevents the deprovisioned user from appearing in your Exchange organization’s address lists. If you select this option, the deprovisioned user is hidden from all address lists.
This option renders the mailbox inaccessible. You cannot log on to Exchange Server as the mailbox user or otherwise access the hidden mailbox. |
Prevent non-delivery reports (NDR) from being sent |
Prevents non-delivery reports from being generated when e-mails are sent to the deprovisioned mailbox. (Non-delivery report is a notice that a message was not delivered to the recipient.) |
Grant the user’s manager full access to the mailbox |
Provides the person designated as the deprovisioned user’s manager with full access to the mailbox of that user. The manager is determined based on the Manager attribute of the deprovisioned user account in Active Directory. |
Grant the selected users or groups full access to the mailbox |
Provides the specified users or groups with full access to the deprovisioned user’s mailbox. |
Disallow forwarding messages to alternate recipients |
E-mail addressed to the deprovisioned user is not forwarded to an alternate recipient. |
Forward all incoming messages to the user’s manager |
E-mail addressed to the deprovisioned user is forwarded to the user’s manager. The manager is determined based on the Manager attribute of the deprovisioned user account in Active Directory. |
Leave copies in the mailbox |
E-mail addressed to the deprovisioned user is delivered to both the mailbox of the user’s manager and the mailbox of the deprovisioned user. If you do not select this option, such e-mail is only delivered to the manager’s mailbox. |
Don’t change the mailbox autoreply settings |
Active Roles makes no changes to the Automatic Replies configuration of the mailbox. Thus, if the mailbox is configured to send automatic replies, deprovisioning the mailbox user does not cause the mailbox to stop sending automatic replies. |
Automatically reply with the following messages (once for each sender) |
Active Roles configures the mailbox to send the Automatic Replies messages specified by the policy. This option provides for the following policy settings:
- The Automatic Replies message that is sent to senders within the organization.
- Whether to send an Automatic Replies message to senders outside of the organization (external senders).
- Whether to send an Automatic Replies message to all external senders or only to the user’s contacts.
- The Automatic Replies message that is sent to external senders.
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