Identity Manager 9.3 - Administration Guide for Connecting to Exchange Online

Moderated distribution groups let a moderator approve or deny messages sent to a mail-enabled distribution group. Only after a message has been approved by a moderator can it be forwarded to members of the mail-enabled distribution group.

To specify moderators for a mail-enabled distribution group

In the Manager, select the Microsoft Entra ID > Mail-enabled distribution groups category.
Select the mail-enabled distribution group in the result list.
Select the Assign moderators task.
Select the table which contains the user from the drop-down at the top of the form. You have the following options:
- Mailboxes
- Mail contacts
- Mail users
In the Add assignments pane, add the moderators.
TIP: In the Remove assignments pane, you can remove assigned moderators.

To remove an assignment
- Select the moderator and double-click .
Save the changes.

Specifying Exchange Online mail-enabled distribution groups

Membership in mail-enabled distribution groups can be applied for and approved. Specify which users manage the mail-enabled distribution group and therefore can grant approval for membership in the group.

To specify a mail-enabled distribution group

In the Manager, select the Microsoft Entra ID > Mail-enabled distribution groups category.
Select the mail-enabled distribution group in the result list.
Select the Assign administrators task.
Select the table which contains the administrators from the drop-down at the top of the form. You have the following options:
- Microsoft Entra ID user accounts
- Mail-enabled distribution groups
In the Add assignments pane, assign the administrators.
TIP: In the Remove assignments pane, you can remove assigned administrators.

To remove an assignment
- Select the administrator and double-click .
Save the changes.

Delete this text and replace it with your own.

Assigning Exchange Online mail-enabled distribution groups to Exchange Online recipients

Exchange Online mail-enabled distribution groups can be assigned directly or indirectly to mailboxes, mail users, and mail contacts.

In the case of indirect assignment, identities and mail-enabled distribution groups are assigned to hierarchical roles, such as departments, cost centers, locations, or business roles. The mail-enabled distribution groups assigned to an identity are calculated from the position in the hierarchy and the direction of inheritance.

If you add an identity in roles and the identity has a mailbox, the mailbox is added to the mail-enabled distribution groups.
If you add an identity to roles and that identity has a mail user, the mail user is added to the mail-enabled distribution groups.
If you add an identity to roles and that identity has a mail contact, the mail contact is added to the mail-enabled distribution groups.

Furthermore, Exchange Online mail-enabled distribution groups can be requested in the Web Portal. To do this, add identities to a shop as customers. All Exchange Online mail-enabled distribution groups that are assigned to this shop as products can be requested by the customers. Requested Exchange Online mail-enabled distribution groups are assigned to the identities after approval is granted.

Through system roles, Exchange Online mail-enabled distribution groups can be grouped together and assigned to identities and workdesks as a package. You can create system roles that contain only Exchange Online mail-enabled distribution groups. You can also group any number of company resources into a system role.

To react quickly to special requests, you can assign Exchange Online mail-enabled distribution groups directly to mailboxes, mail users, and mail contacts.

For more information see the following guides:

Topic	Guide
Basic principles for assigning and inheriting company resources	One Identity Manager Identity Management Base Module Administration Guide One Identity Manager Business Roles Administration Guide
Assigning company resources through IT Shop requests	One Identity Manager IT Shop Administration Guide
System roles	One Identity Manager System Roles Administration Guide

Topic

Guide

Basic principles for assigning and inheriting company resources

One Identity Manager Identity Management Base Module Administration Guide

One Identity Manager Business Roles Administration Guide

Assigning company resources through IT Shop requests

One Identity Manager IT Shop Administration Guide

System roles

One Identity Manager System Roles Administration Guide

Detailed information about this topic

Prerequisites for indirect assignment of Exchange Online mail-enabled distribution groups

In the case of indirect assignment, identities and Exchange Online mail-enabled distribution groups are assigned to hierarchical roles, such as departments, cost centers, locations, or business roles. When assigning Exchange Online mail-enabled distribution groups indirectly, check the following settings and modify them if necessary.

Assignment of identities and Exchange Online mail-enabled distribution groups is permitted for role classes (departments, cost centers, locations, or business roles).

For more information, see the One Identity Manager Identity Management Base Module Administration Guide.
Allow assignments to role classes of departments, cost centers, locations, or roles
To configure assignments to roles of a role class
1. In the Manager, select role classes in the Organizations > Basic configuration data > Role classes category.
  
  - OR -
  
  In the Manager, select role classes in the Business roles > Basic configuration data > Role classes category.
2. Select the Configure role assignments task and configure the permitted assignments.
  - To generally allow an assignment, enable the Assignments allowed column.
  - To allow direct assignment, enable the Direct assignments permitted column.
3. Save the changes.
Setting for assigning mail-enabled distribution groups to mailboxes.
- The mailbox is labeled with the Groups can be inherited option.
- The mailbox's Microsoft Entra ID user account is linked to an identity.
Settings for assigning mail-enabled distribution groups to mail users.
- The mail user is labeled with the Groups can be inherited option.
- The mail user is linked to an identity.
Settings for assigning mail-enabled distribution groups to mail contacts.
- The mail contact is labeled with the Groups can be inherited option.
- The mail contact is linked to an identity.

NOTE: There are other configuration settings that play a role when company resources are inherited through departments, cost centers, locations, and business roles. For example, role inheritance might be blocked or inheritance of identities not allowed. For more information about the basic principles for assigning company resources, see the One Identity Manager Identity Management Base Module Administration Guide.

Identity Manager 9.3 - Administration Guide for Connecting to Exchange Online

Specifying moderators for Exchange Online mail-enabled distribution groups

Specifying Exchange Online mail-enabled distribution groups

Assigning Exchange Online mail-enabled distribution groups to Exchange Online recipients

Detailed information about this topic

Prerequisites for indirect assignment of Exchange Online mail-enabled distribution groups

Related topics

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Identity Manager 9.3 - Administration Guide for Connecting to Exchange Online

Specifying moderators for Exchange Online mail-enabled distribution groups

Specifying Exchange Online mail-enabled distribution groups

Assigning Exchange Online mail-enabled distribution groups to Exchange Online recipients

Detailed information about this topic

Prerequisites for indirect assignment of Exchange Online mail-enabled distribution groups

Related topics