Controlled Groups tab
The Controlled Groups tab lists the groups that are controlled by this Group Family. The tab includes the following items:
Table 63: Controlled groups tab items
This is a list of all groups that are under the control of this Group Family. For each group, the list displays the name of the group along with the path and name of the container that holds the group.
Click this button to examine the list of controlled groups in detail. For each of the controlled groups, you can identify the grouping assigned to that group.
Click this button to view or change the Group Family settings that determine properties of the controlled groups such as the naming properties, the group type and scope, the container that holds the groups, and Exchange-related properties.
Each of the groups listed on this tab is either created or captured by the Group Family, and linked to a certain grouping. You can view or modify those links by clicking Capture Groups.
NOTE: For a newly created Group Family configuration, the list on this tab only includes the groups specified in the Capture Existing Groups Manually step of the New Group Family wizard. If that step was skipped, the list is empty until the Group Family has been run.
Clicking Capture Groups displays a window where you can view the list of controlled groups in more detail. The Capture Groups window allows you to add, modify, or remove entries from that list.
The Capture Groups window lists all the controlled groups. For each group, you can see which grouping is linked to that group. As usual, groupings are identified by combinations of values of the group-by properties. Thus, each entry in the list includes the following information:
- Combination of values of the group-by properties The combination of property values that identifies a grouping.
- Group Name Identifies the group linked to the grouping.
- In Folder The canonical name of the container holding the group.
- Last Update. The date and time the group was last updated by the Group Family. The update occurs during a Group Family run, when any changes to the grouping are detected and the membership list of the group is modified so as to reflect those changes.
- Members The number of members that the group holds after the last update. Equals to the number of objects the Group Family found in the grouping as of the time of the last update.
The Capture Groups window provides these buttons for managing the list:
- Add Opens a window where you can select a group and specify a grouping to which you want to link (assign) an existing group. To specify a grouping, you need to enter a certain value of each of the group-by properties. The result is that the group you select is linked to the grouping identified by the combination of values you have entered.
- Edit Allows you to modify an entry you select from the list. Opens a window where you can select a different group, or specify a different grouping by making changes to the combination of values of the group-by properties.
- Remove Deletes the entries you select from the list. The result is that the Group Family will create new groups for the groupings you remove from the list.
- Scan Detects new combinations of values of group-by properties, and displays them in the list so that you can link existing groups to new combination manually if you do not want the Group Family to create new groups for those combinations.
When managing the list of groups in the Capture Groups window, consider the following:
- You can assign an existing group to a grouping regardless of whether the grouping actually exists in the directory. For example, you can assign a group to a grouping with a Department property value that is not encountered in the directory. Once the Department property for some users is set to that value, the Group Family will add those users to the specified group instead of creating a new group for the new Department.
- Only one group can be assigned to a grouping. If the list already includes a given grouping, you will not be allowed to add a new entry referring to that same grouping. In this case, you have the option to use the Edit button, to link a different group to the grouping.
- When you edit a list entry to link a different group to a grouping, the group that was earlier linked to the grouping remains intact. It neither is deleted nor has the membership list updated. In other words, the members of the grouping still belong to the group even though you have removed that group from the list, and thus from under the control of the Group Family.
- When you remove an entry from the list, the group that the entry refers to is not deleted. During a subsequent run, the Group Family will detect a grouping that has no group assigned and try to create a group for that grouping. This operation may fail due to a name conflict so long as there is an existing group with the same name—the group that was earlier linked to the grouping. To avoid name conflicts, rename or delete the groups you remove from under the control of the Group Family.
Group creation-related rules
When a Group Family discovers a grouping that is not linked to any group, it creates a new group, links the new group to the grouping, and adds the members of the grouping to that group. The Group Family configuration specifies a number of rules on how to set up certain properties for new groups.
The rules that control the group creation process are defined when the Group Family configuration is created. You can examine or modify those rules by using the Manage Rules button on the Controlled Groups tab, in the Properties dialog box of the Group Family configuration storage group.
- The Manage Rules button gives you access to a series of pages that are similar to those of the New Group Family wizard discussed earlier in this chapter. Clicking Manage Rules starts a step-by-step process organized into these pages:
- Group Naming Rule Group Family uses this rule to generate the Group name, Display name, Group name (pre-Windows 2000), and E-mail alias when creating new groups. For details, refer to the Group naming rule section earlier in this chapter.
- Group Type and Scope The group type and group scope that is assigned to the groups created by the Group Family.
- Location of Groups The rule that determines the container in which the Group Family creates new groups. For details, refer to the Location of groups section earlier in this chapter.
- Exchange-related Settings The rule that determines whether the groups created by the Group Family are mail-enabled, and a number of options pertinent to mail-enabled groups. For details, refer to the Exchange-related settings section earlier in this chapter.
You can navigate through these pages by using the Back and Next buttons. The Finish button on the last page commits the changes, if any, from all pages to the Properties dialog box, and completes the task of managing the group creation rules. The changes are applied when you click OK or Apply in the Properties dialog box, and can be discarded by clicking Cancel.
From the Groupings tab, you can view or change the Group Family settings that control the Group Family calculation processes.
During each run, the Group Family re-calculates groupings by breaking up the set of managed objects (scope) into sub-sets, with each sub-set consisting of the objects that have a particular combination of values assigned to the group-by properties.
The scope and the group-by properties are specified when the Group Family configuration is created, and can be changed on the pages that appear when you click Configure on the Groupings tab. By clicking the Configure button, you can view or change the following settings:
- Location of Managed Objects The containers that hold the objects to be managed by this Group Family. For details, see Location of managed objects earlier in this chapter.
- Selection of Managed Objects The rules that determine what objects are to be managed by this Group Family. For details, see Selection of managed objects earlier in this chapter.
- Group-by Properties The list of properties based on which the Group Family calculates groupings. For details, see Group-by properties earlier in this chapter.
If you add or remove a group-by property, the naming rules that currently exist are replaced with the default naming rule and the list of groups to capture is erased.
The Schedule tab displays Group Family schedule-related information, and allows you to view or modify scheduling settings.
The tab displays the following information:
- Schedule The Group Family is scheduled to run as indicated by this statement.
- Run on this server The Administration Service that performs all operations needed to run the Group Family.
- Last run time The date and time the Group Family was last run.
- Next run time The date and time that the Group Family is next scheduled to run.
You can use the Configure button to examine the Group Family schedule in more detail, and make changes to the schedule as needed.
Clicking Configure displays the Group Family Scheduling page, similar to that of the New Group Family wizard discussed earlier in this chapter (see the Group Family scheduling section). View or modify the schedule settings on that page, and click the Finish button to commit your changes to the Properties dialog box. The changes are applied when you click the OK or Apply button, and can be discarded by clicking Cancel.