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Active Roles 7.2.1 - Administrator Guide

Introduction About Active Roles Getting Started Rule-based Administrative Views Role-based Administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based Access Rules
Rule-based AutoProvisioning and Deprovisioning
About Policy Objects Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning E-mail Alias Generation Exchange Mailbox AutoProvisioning Home Folder AutoProvisioning Script Execution User Account Deprovisioning Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Workflows
Understanding workflow Workflow activities overview Configuring a workflow
Creating a workflow definition Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Example: Approval workflow E-mail based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic Groups Active Roles Reporting Management History
Understanding Management History Management History configuration Viewing change history
Workflow activity report sections Policy report items Active Roles internal policy report items
Examining user activity
Entitlement Profile Recycle Bin AD LDS Data Management Managing Configuration of Active Roles
Connecting to the Administration Service Adding and removing managed domains Using unmanaged domains Evaluating product usage Configuring replication Using AlwaysOn Availability Groups Using database mirroring Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
Using regular expressions Administrative Template Communication ports

Voluntary thresholds for the managed object count

Managing Configuration of Active Roles > Evaluating product usage > Voluntary thresholds for the managed object count

By default, Active Roles does not limit the number of managed objects. However, as Active Roles’ license fee is based on the managed object count, you may need to verify if the object count is under a certain threshold. You can perform this task by specifying a threshold value for the number of managed objects. The scheduled task that counts managed objects then raises an alert each time it detects that the current number of managed objects exceeds the threshold value. The alert makes the Product Usage Statistics section red on the root page in the Active Roles console, and can send a notification over e-mail.

To configure thresholds and notification for the managed object count

  1. Log on as Active Roles Admin, and open the Active Roles console.

    Only members of the Active Roles Admin account are authorized to configure thresholds and notification for the managed object count.

  1. In the console tree, select the root node: Active Roles.
  2. On the page in the details pane, expand the Product Usage Statistics section, and then click the Change link next to the Threshold value field under Active Directory Domains or AD LDS Directory Partitions.

The console does not display the Change link unless you are logged on as Active Roles Admin.

  1. In the Threshold Value dialog box that appears, specify the desired threshold value for Active Directory domains (AD DS) and for AD LDS directory partitions (AD LDS).

    You can specify an AD DS threshold value and an AD LDS threshold value independently from each other. Active Roles raises an alert if the total number of managed objects in Active Directory domains or AD LDS directory partitions exceeds the corresponding threshold value. You may specify a threshold value for AD DS or AD LDS only. In this case, Active Roles only evaluates the managed object count for Active Directory domains or AD LDS directory partitions, respectively. If neither AD DS threshold value nor AD LDS threshold value is specified, then Active Roles does not evaluate the managed object counts at all.

  1. If you want Active Roles to notify of the threshold violation alert over e-mail, then, in the Threshold Value dialog box, configure the notification settings as follows:
    1. Select the Notify of threshold violations by e-mail check box.
    2. Click the button next to the Recipients field, and specify who you want to receive the notification messages. You can select recipients from an address book (requires Microsoft Outlook to be configured), or supply individual e-mail addresses.
    3. Click the button next to the E-mail server settings field. Then, on the Mail Setup tab in the dialog box that appears, supply the server name and other settings specific to your outgoing SMTP server.

    If multiple mail configuration objects exist in your Active Roles environment, then you may first need to select the appropriate object from the E-mail server settings list. Mail configuration objects can be created in the Configuration/Server Configuration/Mail Configuration container in the Active Roles console.

  1. When finished, click OK to close the Threshold Value dialog box.

Installation label

Managing Configuration of Active Roles > Evaluating product usage > Installation label

The Active Roles console allows you to set a text label that helps you identify your Active Roles installation in the Managed Object Statistics report—a report that lists the managed object counts (see Viewing product usage statistics). You can use the installation label to distinguish, for example, between production and non-production or pilot installations. The label text is displayed in the title of the Managed Object Statistics report.

To set or change the installation label

  1. Log on as Active Roles Admin, and open the Active Roles console.

    Only members of the Active Roles Admin account are authorized to set or change the installation label.

  1. In the console tree, select the root node: Active Roles.
  2. On the page in the details pane, expand the Product Usage Statistics section, and then click the Change link next to the Installation label field.

    The console does not display the Change link unless you are logged on as Active Roles Admin.

  1. In the Installation Label dialog box that appears, type the label text you want, and then click OK.

Configuring replication

Managing Configuration of Active Roles > Configuring replication

Active Roles uses the replication functionality of Microsoft SQL Server to copy and distribute configuration data from one Administration Service database to another, and to synchronize data among the databases for consistency.

Administration Service database servers synchronized by using the SQL Server replication function are referred to as replication partners. Each replication partner maintains a writable copy of the Service’s configuration data. Whenever changes are made to one replication partner, the changes are propagated to the other replication partners.

Understanding the replication model

Managing Configuration of Active Roles > Configuring replication > Understanding the replication model

In the Active Roles environment, the SQL Server replication function is used to propagate changes to configuration data to all the replication partners, as soon as data is modified on one of the replication partners. The replication process is initiated immediately after changes are committed to a replication partner. Active Roles does not offer the facility to change this behavior.

As there is usually a moderate volume of changes, and since replication only propagates modified data (merge replication model), the amount of replication traffic is manageable. Therefore, you do not need to schedule or manually force replication in Active Roles.

A merge replication model normally requires a means of resolving conflicts that could result from changing the same data on different replication partners. In the Active Roles replication model, the outcome of the conflict is decided on a “later wins” basis, that is, the last to modify the data wins the conflict.

In the Active Roles replication model, each Administration Service database server can have one of the following roles:

  • Publisher  The Publisher is the database server that makes data available for replication to other replication partners.

    The Administration Service that uses the Publisher database server is referred to as the Publisher Administration Service.

  • Subscriber  Subscribers are database servers that receive replicated data. Subscribers can receive data changes from the Publisher and propagate data changes back to the Publisher.

    The Administration Service that uses a Subscriber database server is referred to as the Subscriber Administration Service.

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