Policies of this category are intended to automatically generate and send e-mail notifications upon deprovisioning requests. The primary purpose of such a policy is to notify designated persons about a request to deprovision a given object so as to take additional deprovisioning-related actions on that object, if necessary. When configuring a policy of this category, you can specify a list of notification recipients, and customize the subject and body of the notification message.
When processing a deprovisioning request, Active Roles uses this policy to determine whether anybody must be notified of the deprovisioning operation that is requested. Then, it generates a notification message and sends it to the recipients, if any specified in the policy configuration.
When a deprovisioning operation is requested, Active Roles issues a notification message regardless of operation results. Hence, a notification message cannot be considered as an indication of success or failure of the operation. Rather, it only indicates that deprovisioning has been requested. If you need to inform anybody of deprovisioning results, you should use a policy of the Report Distribution category, discussed in the next section.
Notification performs on a per-object basis: each notification message contains information about a request to deprovision one object. When deprovisioning multiple objects, Active Roles sends multiple notification messages, one message per object.
Active Roles sends notification messages via an SMTP server. The policy configuration specifies the outbound SMTP server by using Active Roles e-mail settings that include the name of the SMTP server and information required to connect to the SMTP server.
To configure a Notification Distribution policy, select Notification Distribution on the Policy to Configure page in the New Deprovisioning Policy Object wizard or in the Add Deprovisioning Policy wizard. Then, click Next to display the Notification Recipients and Message page.
If you need to modify the notification message, type in the Message subject or Message body box. You can use macros to enter information about the object being deprovisioned, to make the message more meaningful to the recipients.
Macros have the same syntax and semantics as values for policy conditions in Property Generation and Validation policies: an attribute’s LDAP display name enclosed in angle brackets (<>) and prefixed with the percent character (%) represents the value of that attribute. For instance, before sending a message, Active Roles replaces %<name> with the name of the object to deprovision.
When you are done, click Next to display the Outgoing Mail Server page.
First, from the Outgoing mail server (SMTP) list, select the e-mail configuration you want the policy to use.
NOTE: By default, the Outgoing mail server (SMTP) list includes a single entry. You can add more entries to the list using the Active Roles console. In the console tree, expand Configuration/Server Configuration, right-click Mail Configuration, select New | Mail Configuration, and then follow the instructions in the wizard.
Each e-mail configuration specifies an SMTP server and provides information required to connect to that server. You can view and modify configuration parameters by clicking the Settings button.
Figure 94: Mail Setup
When you are done configuring the e-mail server-related settings, click OK to close the Properties dialog box for the e-mail configuration. Then, click Next and follow the instructions in the wizard to create the Policy Object.