You can configure the Approval activity to specify how the approval tasks created by that activity are to be identified in the Approval section of the Web Interface. The Approval section contains a list of approval tasks, with each task identified by a header that provides basic information about the task, including the title of the task and information about the target object of the operation that is subject to approval. The title of the task is located in the middle of the task’s header. The properties that identify the operation target object are displayed above the title of the task.
You can configure the Approval activity to specify the actions the approver can take on the approval task. On the pages for performing the approval task, in the Approval section of the Web Interface, the task header contains the action buttons that are intended to apply the appropriate resolution to the task, such as Approve or Reject. The action buttons are located at the bottom of the header area. Which buttons are displayed depends upon configuration of the Approval activity.
The pages for configuring an Approval activity in the Active Roles console provide the following customization options related to the action buttons:
Notification is used to subscribe recipients to the notifications of approval-related events, configure notification e-mails, and set up e-mail transport. Approval rules provide e-mail notifications to workflow users in association with various events, such as the creation of approval tasks upon operation requests. Thus, approvers can be notified of the requests awaiting their approval via e-mails that include hypertext links to the approval-related section in the Web Interface. An Approval activity has the following notification settings.
Notification recipients are the users or groups to which the activity sends e-mails. A recipient can be any mailbox-enabled user or mail-enabled group. There are also a number of options allowing you to select recipients based on their role, such as operation requestor, approver, manager of operation requestor, or manager of object affected by the operation.
The delivery options determine whether notifications are to be sent immediately or on a scheduled basis. The option of immediate delivery causes the activity to generate a separate message upon every occurrence of the event to notify of. The option of scheduled delivery can be used for aggregating notifications. If you select the scheduled delivery option, all notifications about the event occurrences within a time period of your choice are grouped and sent as a single message.