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Identity Manager On Demand - Starling Edition Hosted - Attestation Administration Guide

Attestation and recertification
One Identity Manager users for attestation Attestation base data Attestation types Attestation procedure Attestation schedules Compliance frameworks Chief approval team Attestation policy owners Standard reasons for attestation Attestation policies Sample attestation Grouping attestation policies Custom mail templates for notifications Suspending attestation Automatic attestation of policy violations
Approval processes for attestation cases
Approval policies for attestations Approval workflow for attestations Selecting attestors Setting up multi-factor authentication for attestation Prevent attestation by identity awaiting attestation Automatic acceptance of attestation approvals Phases of attestation Attestation by peer group analysis Approval recommendations for attestations Managing attestation cases
Attestation sequence Default attestations Mitigating controls Setting up attestation in a separate database Configuration parameters for attestation

Limiting attestation objects for certification

IMPORTANT: In order to customize the default New user certification attestation policy, you must make changes to One Identity Manager objects. Always use a custom copy of the respective object to make changes.

It may be necessary to limit attestation of new users to a certain group of identities, for example, if only identities in a specific departments should be attested. To do this, you can extend the condition attached to the attestation policy. Create a custom attestation policy for this.

The following objects must be changed so that attestation of new users can be carried out with this attestation policy. Always create a copy of the respective object to do this.

  • New user certification attestation policy
  • VI_Attestation_Person_new_AttestationCase_for_Certification process
  • VI_Attestation_AttestationCase_Person_Approval_Granted process
  • VI_Attestation_AttestationCase_Person_Approval_Dismissed process

IMPORTANT: In order for attestation to run correctly in the Web Portal, the default Certification of users attestation procedure and the default Certification of users approval policy must be assigned to the attestation policy.

The default attestation procedure, the default approval policy, and the default Certification of users approval workflow must not be changed.

To customize default attestation of new users

  1. Copy the Certification of users attestation policy and customize it.

    Table 57: Attestation policy properties

    Property

    Value

    Attestation procedure

    Certification of users.

    Approval policies

    Certification of users.

    Editing conditions

    Copy the default condition without modification so that the correct attestation object is selected.

    To limit the number of attestation objects, you can add additional partial conditions to the database query.

  2. In the Designer, copy the VI_Attestation_AttestationCase_Person_Approval_Certification process of the Person base object and customize the copy.

    Table 58: Process properties with changes

    Process step

    Parameter

    Change

    Create attestation instance

    WhereClause

    Replace the UID of the New user certification attestation policy with the UID of the new attestation policy.

  3. In the Designer, copy the VI_Attestation_AttestationCase_Person_Approval_Granted process of the AttestationCase base object and customize the copy.

    Table 59: Process properties with changes

    Process property

    Change

    Pre-script for generating

    Replace the UID of the New user certification attestation policy with the UID of the new attestation policy.

    Generating condition

  4. In the Designer, copy the VI_Attestation_AttestationCase_Person_Approval_Dismissed process of the AttestationCase base object and customize the copy.

    Table 60: Process properties with changes

    Process property

    Change

    Pre-script for generating

    Replace the UID of the New user certification attestation policy with the UID of the new attestation policy.

    Generating condition

For more information about editing processes, see the One Identity Manager Configuration Guide.

Detailed information about this topic

Recertifying existing users

IMPORTANT: Access to connected target systems may possibly be denied to One Identity Manager users as a result of recertification. You can configure this behavior to meet your company’s requirements. Read the following section thoroughly before you use the recertification function.

One Identity Manager provides an attestation policy for performing cyclical attestation of existing users allowing companies to regularly test and authorize identity main data stored in the One Identity Manager database. Cyclical attestation is triggered through a scheduled task. This resets the certification status for all identities stored in the database. One Identity Manager uses the same procedure for this as for attesting new users. The case is referred to as recertification.

Result of recertification
  • Certified, activated identities who can access all entitlements assigned to them in One Identity Manager and the connected target systems.

    Company resources are inherited. Account definitions are assigned to internal identities.

    - OR -

  • Denied and permanently deactivated identities.

    Disable identities cannot log in to One Identity Manager tools. Company resources are not inherited. Account definitions are not automatically assigned. User accounts associated with the identity are also locked or deleted. You can customize the behavior to meet your requirements.

Preparing for recertification

To set up regular user attestation

  1. In the Designer, set the required configuration parameters.

  2. Create a schedule and assign it to the User recertification attestation policy. By doing this, you replace the schedule assigned by default.

    • Enable the schedule.
Detailed information about this topic
Related topics

The recertification sequence

One Identity Manager uses the same method for recertification as for certification of new users. User recertification is triggered when all the following are true:

  • The QER | Attestation | UserApproval configuration parameter is set.

  • No Import data source is stored with the identity or the Import data source is not E-Business Suite.

  • The processing time in the schedule stored for the User recertification attestation policy has been reached.

Internal identities are attested by their manager. If an identity is not assigned a manager, the identity administrator assigns an initial manager for them. Only identity administrators can ultimately deny recertification. If a manager denies recertification, the case is returned to the identity administrators for approval in any case.

External identities are attested by members of the Identity & Access Governance | Attestation | Attestors for external users application role.

If the External option is not set for an identity, attestation takes place as described in the Adding new identities using a manager or administrator for identities section, step 5.

If the External option is set for the identity, attestation takes place as described in the Self-registration of new users in the Web Portal section, steps 4 to 5.

The attestors are determined using the Certification of users approval policy.

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