Chat now with support
Chat with Support

Identity Manager 8.0 - Administration Guide for Connecting to Microsoft Exchange

Managing Microsoft Exchange Environments Setting up Microsoft Exchange Synchronization Base Data for Managing Microsoft Exchange Microsoft Exchange Structure Mailboxes E-Mail Users and E-Mail Contacts Mail-enabled Distribution Groups Dynamic Distribution Group Mail-Enabled Public Folder Extensions for Supporting Exchange hybrid Troubleshooting Appendix: Configuration Parameters for Managing a Microsoft Exchange Environment Appendix: Default Project Template for Microsoft Exchange

Limits for a Mailbox

Limits for a Mailbox

Enter the following master data on the Limits tab.

Table 34: Limits for a Mailbox
Property Description
Number of saved messages Number of saved messages. This data is determined through synchronization and cannot be edited manually.
Used disk space [KB] Used disk space in KB. This data is determined through synchronization and cannot be edited manually.
Max. send size [KB] Maximum size for message in KB that a mailbox can send. The Microsoft Exchange organization global settings in the Microsoft Exchange System Manager come into effect for message delivery if there are no limitations.
Max. receiving size [KB]

Maximum size for message in KB that a mailbox can receive. The Microsoft Exchange organization global settings in the Microsoft Exchange System Manager come into effect for message delivery if there are no limitations.

Use default database values

Specifies whether the mailbox database limits are used.

Option set: Mailbox database limits are in use.

Option not set: Mailbox database limits are not in use.

Prohibit transfer at [KB] Size of mailboxes in KB above which, sending and receiving messages is prohibited.
Prohibit send at [KB] Size of mailboxes in KB above which, sending messages is prohibited. If this size is exceeded the user is sent a message that messages must be deleted in the archive mailbox. The user is not able to send more messages until the size of the mailbox has been reduced.
Warn at [KB] Maximum size in MB of the mailbox. If this size is exceeded the user is sent a warning that messages must be deleted in the archive mailbox.
Use default retention settings

Specifies whether to use the mailbox's default retention settings.

Option set: Mailbox database default settings are in use.

Option not set: Mailbox database default settings are not in use.

Store deleted objects [days] Number of days the deleted objects (email message for example) remain on the server before being removed.
Do not delete permanently before a backup is made Specifies whether objects are allowed to be deleted after a final backup is run.
Max. number subfolders Maximum number of subfolders allowed in a mailbox. This property is available from Microsoft Exchange Server 2013 or later.
Warn at [subfolder] Number of subfolders which can be created before the user is sent a warning. This property is available from Microsoft Exchange Server 2013 or later.
Max. folder levels Maximum number of levels in the mailbox folder structure. This property is available from Microsoft Exchange Server 2013 or later.
Warn at [folder levels] Number of folder levels which can be created before the user is sent a warning. This property is available from Microsoft Exchange Server 2013 or later.
Max. recoverable items Maximum number of messages allowed in a folder in the "Recoverable items" folder. This property is available from Microsoft Exchange Server 2013 or later.
Warn at [recoverable items] Number of item a folder in the "Recoverable items" folder can contain before a warning is sent to the user. This property is available from Microsoft Exchange Server 2013 or later.
Related Topics

Mailbox Archive

You can configure personal archives with which users can save messages in an archive mailbox.

Enter the following master data on the Archive tab.

Table 35: Archiving a Mailbox
Property Description
Archiving enabled Specifies whether a personal archive is created for this mailbox. Set this option if you want to set up a personal archive for this mailbox.
Archive mailbox database Name of the archive mailbox database.
Archive name Name of the archive.
Max. size of archive [MB] Maximum size in MB that the personal archive of a mailbox may reach.
Archive warning from [MB] Maximum size in MB of the archive mailbox. If this size is exceeded the user is sent a warning that messages must be deleted in the archive mailbox.

Mailbox Retention

Enter the following data on the Retention tab.

Table 36: Mailbox Retention Master Data
Property Description
Retention policy Retention policy applying to this mailbox.
Retention hold during this period Specifies whether retention is temporary stopped during this period. Set this option if the policy for retention hold needs to be temporarily deferred, for example, during vacation. Specify the time period using Start date and End date.
Start date Start date on which to stop retention actions.
End date Date on which to end retention actions.
Litigation hold

Specifies whether mailbox retention is mandatory.

Website for litigation hold Website or document with more information to keep the user informed, when the option Litigation hold is set. This data is displayed to the user in Outlook.
Comment for litigation hold Additional comment with more information to keep the user informed, when the option Litigation hold is set. This data is displayed to the user in Outlook.
Related Topics

Mailbox Functions

Enter the following master data on the Functions tab.

Table 37: Mailbox Functions
Property Description
Outlook Web Access enabled Specifies whether the function for Microsoft Office Outlook Web App is enabled. Office Outlook Web App allows mailbox access over the web browser.
Mobile access Specifies whether mobile devices can access the mailbox.
Email policy Mailbox policy for mobile email queries. Mailbox policies for mobile email queries contain settings that come into effect when data is accessed in the Microsoft Exchange organization with mobile devices through the synchronization protocol Exchange ActiveSync.
MAPI enabled Specifies whether the function for MAPI access is enabled. MAPI allows mailbox access through a MAPI client, like Outlook.
POP3 enabled Specifies whether the function for POP3 access is enabled.
IMAP4 enabled Specifies whether the function for IMAP4 access is enabled.
Related Topics
Related Documents