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Identity Manager 8.0 - Web Portal User Guide

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Resources

Resources are found in One Identity Manager in IT resources and non-IT resources. Non-IT resources help an employee's work efficiency, for example, mobile phones, desks, company cars or keys. You can assign resources directly to an employee or through classification into hierarchical roles. Similarly, you can resources request for an employee through the IT Shop. Resources are divided up from a functional point of view.

  • Resources
  • Multi-request resources
  • Multi-requestable/unsubscribable resources

An employee can own resources (workstation, device) just once. They can be requested exactly once in the IT Shop. The resources are assigned to the employees after approval has been granted. They remain assigned until the request is canceled. You can request them again a later point. Examples are telephones or company cars.

All resources are displayed in a list in the Auditing view that you select through Resources in the Auditing menu. You can select an employee from here to view more details about their resources.

After you have selected a resource, you can gather more information through various views. You will know many of the views already from the My Responsibilities menu.

Table 74: Overview of Resource Views

View

Description

Usage

Overview

Shows more details about the resource in a Hyper View. This information might be assigned service items or employees, for example.

To view all the information at one glance and navigate quickly to points of interest, click on the linked content in the shapes.

For creating reports.

Memberships

Shows all employees that have access to the selected resource.

You can view the origin of an assignment for a selected employee. An analysis of the assignment is shown in the detailed content view.

Master Data

Shows the properties entered in the master data for the resource.

View of properties entered.

You can edit the service item, for example.

Usage

Shows various role classes for viewing employees who are members of the selected service.

Select a role class to view employee assignments.

Compliance

Lists all compliance rules and their analysis for the selected resource.

For viewing compliance rule analyzes.

Attestations

Lists all attestation cases for the selected resources.

You can selectively search for an attestation case and display attestors for pending attestation cases or send reminders.

Assignment Resources

Assignment resources can be added for each business role. This means you can limit assignment resources to a certain business roles, which makes it unnecessary to select the business role additionally when you request an assignment resource. It is automatically a part of the assignment request. Assignment resources are available for requesting in the shop "Identity & Access Lifecycle". For more information about assignment resources, see the One Identity Manager Business Roles Administration Guide and One Identity Manager IT Shop Administration Guide.

All resources are displayed in a list in the Auditing view that you select through Assignment resources in the Auditing menu. You can select an employee from here to view more details about their resources.

After you have selected an assignment resource, you can gather more information through various views. You will know many of the views already from the My Responsibilities menu.

Table 75: Overview of Assignment Resources

View

Description

Usage

Overview

Shows more details about the resource in a Hyper View. This information might be assigned service items, for example.

To view all the information at one glance and navigate quickly to points of interest, click on the linked content in the shapes.

For creating reports.

Master Data

Shows the properties entered in the master data for the assignment resource.

View of properties entered.

For example, you can edit the resource type or the service item.

Compliance

Lists all compliance rules and their analysis for the selected applassignment resource.

For viewing compliance rule analyzes.

Attestations

Lists all attestation cases for the selected assignment resource.

You can selectively search for an attestation case and display attestors for pending attestation cases or send reminders.

Multi-request Resources

Multi-request resources are resources that employees can request more then once in the IT Shop. Requests are automatically canceled once approved. The resources are not explicitly assigned to employees. Examples are , for example, consumables, like pend or printing paper.

All resources are displayed in a list in the Auditing view that you select through Multi-request resources in the Auditing menu. You can select an employee from here to view more details about their resources.

After you have selected a resource, you can gather more information through various views. You will know many of the views already from the My Responsibilities menu.

Table 76: Overview of Multi-Request Resource Views

View

Description

Usage

Overview

Show more details about the multi-request resources in a hyper view. This information might be assigned service items, for example.

To view all the information at one glance and navigate quickly to points of interest, click on the linked content in the shapes.

For creating reports.

Master Data

Shows the properties entered in the master data for the resource.

View of properties entered.

You can edit the service item, for example.

Compliance

Lists all compliance rules and their analysis for the selected multi-request resource.

For viewing compliance rule analyzes.

Attestations

Lists all attestation cases of the selected multi-request resource.

You can selectively search for an attestation case and display attestors for pending attestation cases or send reminders.

Multi-Requestable/Unsubscribable Resources

Multi-requestable/unsubscribable resources are resources that an employee can request more than once in the IT Shop but must be explicitly returned once they are no longer required. They are assigned to employees after approval has been granted and They remain assigned until the request is canceled.

All resources are displayed in a list in the Auditing view that you select through Multi-requestable/unsubscribable resources in the Auditing menu. You can select an employee from here to view more details about their resources.

After you have selected a resource, you can gather more information through various views. You will know many of the views already from the My Responsibilities menu.

Table 77: Overview of Multi-requestable/unsubscribable Resources Views

View

Description

Usage

Overview

Show more details about the Multi-requestable/unsubscribable resources in a hyper view. This information might be assigned service items, for example.

To view all the information at one glance and navigate quickly to points of interest, click on the linked content in the shapes.

For creating reports.

Master Data

Shows the properties entered in the master data for the resource.

View of properties entered.

For example, you can edit the resource type or the service item.

Compliance

Lists all compliance rules and their analysis for the selected Multi-requestable/unsubscribable resource.

For viewing compliance rule analyzes.

Attestations

Lists all attestation cases of the selected Multi-requestable/unsubscribable resource.

You can selectively search for an attestation case and display attestors for pending attestation cases or send reminders.

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