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Identity Manager 8.1.5 - Administration Guide for Connecting to IBM Notes

Managing IBM Notes environments Setting up IBM Notes synchronization Basic configuration data Notes domains Notes certificates Notes templates Notes policies Notes user accounts Notes groups Mail-in databases Notes server Using AdminP requests for handling IBM Notes processes Reports about Notes domains Configuration parameters for synchronizing a Notes domain Default project template for IBM Notes

Checking a password

When you check a password, all the password policy settings, custom scripts, and the restricted passwords are taken into account.

To check if a password conforms to the password policy

  1. In the Manager, select the IBM Notes | Basic configuration data | Password policies category.

  2. Select the password policy in the result list.
  3. Select the Change master data task.
  4. Select the Test tab.
  5. Select the table and object to be tested in Base object for test.

  6. Enter a password in Enter password to test.

    A display next to the password shows whether it is valid or not.

Testing password generation

When you generate a password, all the password policy settings, custom scripts and the restricted passwords are taken into account.

To generate a password that conforms to the password policy

  1. In the Manager, select the IBM Notes | Basic configuration data | Password policies category.

  2. In the result list, select the password policy.
  3. Select the Change master data task.
  4. Select the Test tab.

  5. Click Generate.

    This generates and displays a password.

Initial password for new Notes user accounts

Table 19: Configuration parameters for formatting initial passwords for user accounts
Configuration parameter Meaning

QER | Person | UseCentralPassword

This configuration parameter specifies whether the employee's central password is used in the user accounts. The employee’s central password is automatically mapped to the employee’s user account in all permitted target systems. This excludes privileged user accounts, which are not updated.

QER | Person | UseCentralPassword | PermanentStore

This configuration parameter controls the storage period for central passwords. If the configuration parameter is enabled, the central password is stored in the One Identity Manager database and is used for new users. If the configuration parameter is disabled, the central password is deleted from the One Identity Manager database following publishing to the existing user accounts. The central password is not available for new user accounts.

TargetSystem | NDO | Accounts | InitialRandomPassword

This configuration parameter specifies whether a random generated password is issued when a new user account is added. The password must contain at least those character sets that are defined in the password policy.

TargetSystem | NDO | MinPasswordLength

 Specifies the minimum password length that is set in all newly calculated Notes ID files.

You can issue an initial password for a new Notes user account in the following ways:

  • Create user accounts manually and enter a password in their master data.

  • Assign a randomly generated initial password to enter when you create user accounts.

    • In the Designer, set the TargetSystem | NDO | Accounts | InitialRandomPassword configuration parameter.

    • Apply target system specific password policies and define the character sets that the password must contain.

    • Specify which employee will receive the initial password by email.

  • Use the employee's central password. The employee’s central password is mapped to the user account password. For detailed information about an employee’s central password, see the One Identity Manager Identity Management Base Module Administration Guide.

Related topics

Email notifications about login data

You can configure the login information for new user accounts to be sent by email to a specified person. In this case, two messages are sent with the user name and the initial password. Mail templates are used to generate the messages. The mail text in a mail template is defined in several languages. This means the recipient’s language can be taken into account when the email is generated. Mail templates are supplied in the default installation with which you can configure the notification procedure.

The following prerequisites must be fulfilled in order to use notifications:

  1. Ensure that the email notification system is configured in One Identity Manager. For more detailed information, see the One Identity Manager Installation Guide.
  2. In the Designer, set the Common | MailNotification | DefaultSender configuration parameter and enter the sender address for sending the email notifications.
  3. Ensure that all employees have a default email address. Notifications are sent to this address. For more detailed information, see the One Identity Manager Identity Management Base Module Administration Guide.
  4. Ensure that a language can be determined for all employees. Only then can they receive email notifications in their own language. For more detailed information, see the One Identity Manager Identity Management Base Module Administration Guide.

When a randomly generated password is issued for the new user account, the initial login data for a user account is sent by email to a previously specified person.

To send initial login data by email

  1. In the Designer, set the TargetSystem | NDO | Accounts | InitialRandomPassword configuration parameter.
  2. In the Designer, set the TargetSystem | NDO | Accounts | InitialRandomPassword | SendTo configuration parameter and enter the recipient of the notification as a value.
  3. In the Designer, set the TargetSystem | NDO | Accounts | InitialRandomPassword | SendTo | MailTemplateAccountName configuration parameter.

    By default, the message sent uses the Employee - new user account created mail template. The message contains the name of the user account.

  4. In the Designer, set the TargetSystem | NDO | Accounts | InitialRandomPassword | SendTo | MailTemplatePassword configuration parameter.

    By default, the message sent uses the Employee - initial password for new user account mail template. The message contains the initial password for the user account.

TIP: To use custom mail templates for emails of this type, change the value of the configuration parameter.
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