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Identity Manager 8.1 - Administration Guide for Connecting to SharePoint Online

Mapping a SharePoint Online environment in One Identity Manager Synchronizing a SharePoint Online environment Managing SharePoint Online user accounts and employees Managing the assignments of SharePoint Online groups and roles Mapping of SharePoint Online objects in One Identity Manager
SharePoint Online tenants SharePoint Online user accounts SharePoint Online groups SharePoint Online permission levels SharePoint Online site collections SharePoint Online sites SharePoint Online roles
Handling of SharePoint Online objects in Web Portal Basic data for managing a SharePoint Online environment Appendix: Configuration parameters for managing SharePoint Online Appendix: Default project template for SharePoint Online Appendix: Editing system objects About us

Entering master data for SharePoint Online user accounts

Each SharePoint Online user account represents an object from an authentication system. This object can be a group or a user. The group authentication and user authenticated user accounts are select separately in the navigation system.

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User authenticated user account master data

Enter the following master data for a user authenticated user account.

Table 25: User authenticated user account master data
Property Description
Employee

Employee that uses this user account. An employee is already entered if the user account was generated by an account definition. If you create the user account manually, you can select an employee in the menu. If an authentication object is assigned, the connected employee is found through the authentication object by using a template. If there is no authentication object assigned, the employee can be assigned automatically or manually.

For a user account with an identity of type Organizational identity, Personalized administrator identity, Sponsored identity, Shared identity or Service identity, you can create a new employee. To do this, click next to the input field and enter the required employee master data. Which login data is required depends on the selected identity type.

Account definition

Account definition through which the user account was created.

Use the account definition to automatically fill user account master data and to specify a manage level for the user account. The One Identity Manager finds the IT operating data of the assigned employee and enters it in the corresponding fields in the user account.

NOTE: The account definition cannot be changed once the user account has been saved.

NOTE: If employees receive their SharePoint Online user accounts via account definitions, the employees must have user accounts in the corresponding Azure Active Directory tenant that is defined on the SharePoint Online tenant
Manage level Manage level of the user account. Select a manage level from the menu. You can only specify the manage level can if you have also entered an account definition. All manage levels of the selected account definition are available in the menu.
Site collection Site collection the user account is used in.

Principal type

Type of the principal (user, domain group)

Authentication mode

Authentication mode used for logging in on the SharePoint Online server with this user account. For SharePoint Online, AzureAD is the only authentication mode.

Authentication object Authentication object referencing the user account. Each SharePoint Online user account represents an object from an authentication system trusted by the SharePoint Online system. In SharePoint Online, the authentication system is Azure Active Directory. The target system, Azure Active Directory, must be administrated in One Identity Manager so that the object used for authentication on the SharePoint Online user account can be saved as the authentication object.

The authentication object is assigned during automatic synchronization. You can assign an authentication object when setting up a new user account in Manager. The authentication object cannot be changed after saving.

The following authentication objects can be assigned to a user-authenticated user account:

  • Azure Active Directory user accounts from the tenant that is assigned to the SharePoint Online tenant

NOTE: The SharePoint Online user account is also created if the user account that is used as the authentication object is disabled or locked.
Title Any display name for the user account. By default, the display name is taken from the authentication object display name. Enter the display name by hand if no authentication object is assigned.
Login name User account login name. It is found using a template. Enter the login name by hand if no authentication object is assigned.
Email address User account email address. It is formatted using templates from the authentication object's email address.

Risk index (calculated)

Maximum risk index value of all assigned SharePoint Online roles and groups. The property is only visible if the QER | CalculateRiskIndex configuration parameter is enabled. For more detailed information, see the One Identity Manager Risk Assessment Administration Guide.

Category Categories for the inheritance of groups by the user account. Groups can be selectively inherited by user accounts. To do this, groups and user accounts or contacts are divided into categories. Select one or more categories from the menu.

Identity

User account's identity type Permitted values are:

  • Primary identity: Employee's default user account.

  • Organizational identity: Secondary user account used for different roles in the organization, for example for subcontracts with other functional areas.

  • Personalized administrator identity: User account with administrative entitlements, used by one employee.

  • Sponsored identity: User account that is used for training purposes, for example.

  • Shared identity: User account with administrative entitlements, used by several employees. Assign all employees show use the user account.

  • Service identity: Service account.

Privileged user account Specifies whether this is a privileged user account.

Groups can be inherited

Specifies whether the user account can inherit SharePoint Online roles and groups via the employee. If this option is set, the user account inherits SharePoint Online roles and groups via hierarchical roles or IT Shop requests.

  • If you add an employee with a user account to a department, for example, and you have assigned groups to this department, the user account inherits these groups.
  • If an employee has requested group membership in the IT Shop and the request is granted approval, the employee's user account only inherits the group if the option is set.
Administrator Specifies whether the user account is a site collection administrator.
Hidden Specifies if the user account is displayed in the user interface.
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Group authenticated user account master data

Enter the following master data for a group authenticated user account.

Table 26: Group authenticated user account master data
Property Description
Employee

Employee that uses this user account. An employee is already entered if the user account was generated by an account definition. If you create the user account manually, you can select an employee in the menu. If an authentication object is assigned, the connected employee is found through the authentication object by using a template. If there is no authentication object assigned, the employee can be assigned automatically or manually.

For a user account with an identity of type Organizational identity, Personalized administrator identity, Sponsored identity, Shared identity or Service identity, you can create a new employee. To do this, click next to the input field and enter the required employee master data. Which login data is required depends on the selected identity type.

Site collection Site collection the user account is used in.
Group authenticated Specifies whether the user account's authentication object is a group.
Authentication mode Authentication mode used for logging in on the SharePoint Online server with this user account. For SharePoint Online, AzureAD is used
Authentication object Authentication object referencing the user account. Each SharePoint Online user account represents an object from an authentication system trusted by the SharePoint Online system. In SharePoint Online, the authentication system is Azure Active Directory. The target system, Azure Active Directory, must be administrated in One Identity Manager so that the object used for authentication on the SharePoint Online user account can be saved as the authentication object.

The authentication object is assigned during automatic synchronization. You can assign an authentication object when setting up a new user account in Manager. The authentication object cannot be changed after saving.

The following authentication objects can be assigned to a group authenticated user account:

  • Azure Active Directory groups with the type "Security group" from the domain assigned to the farm or a trusted domain
Display name Any display name for the user account. By default, the display name is taken from the authentication object display name. Enter the display name by hand if no authentication object is assigned.
Login name User account login name. It is found using a template. Enter the login name by hand if no authentication object is assigned.
Email address User account email address. It is formatted using templates from the authentication object's email address.

Risk index (calculated)

Maximum risk index value of all assigned SharePoint Online roles and groups. The property is only visible if the QER | CalculateRiskIndex configuration parameter is enabled. For more detailed information, see the One Identity Manager Risk Assessment Administration Guide.

Category Categories for the inheritance of groups by the user account. Groups can be selectively inherited by user accounts. To do this, groups and user accounts or contacts are divided into categories. Select one or more categories from the menu.
Advice Spare text box for additional explanation.

Identity

User account's identity type Permitted values are:

  • Primary identity: Employee's default user account.

  • Organizational identity: Secondary user account used for different roles in the organization, for example for subcontracts with other functional areas.

  • Personalized administrator identity: User account with administrative entitlements, used by one employee.

  • Sponsored identity: User account that is used for training purposes, for example.

  • Shared identity: User account with administrative entitlements, used by several employees. Assign all employees show use the user account.

  • Service identity: Service account.

Privileged user account Specifies whether this is a privileged user account.
Administrator Specifies whether the user account is a site collection administrator.
Hidden Specifies if the user account is displayed in the user interface.
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Additional tasks for managing SharePoint Online user accounts

After you have entered the master data, you can apply different tasks to it. The task view contains different forms with which you can run the following tasks.

Task

Theme

Overview of SharePoint Online user accounts

Overview of SharePoint Online user accounts

Assigning extended properties

Assigning extended properties

assign group

Assigning SharePoint Online entitlements directly to a user account

Assign SharePoint Online roles

Assigning SharePoint Online entitlements directly to a user account

Synchronize object

Synchronizing single objects

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