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Identity Manager 9.2.1 - Administration Guide for Connecting to HCL Domino

Managing HCL Domino environments Synchronizing a Domino environment
Setting up initial synchronization of a Domino environment Domino server configuration Setting up a gateway server Creating a synchronization project for initial synchronization of a Notes domain Adjusting the synchronization configuration for Domino environments Running synchronization Tasks following synchronization Troubleshooting Ignoring data error in synchronization Pausing handling of target system specific processes (Offline mode)
Managing Notes user accounts and identities Managing memberships in Notes groups Login credentials for Notes user accounts Using AdminP requests for handling Domino processes Mapping Notes objects in One Identity Manager
Notes domains Notes user accounts Notes groups Notes certificates Notes templates Notes policies Notes mail-in databases Notes server Reports about Notes objects
Handling of Notes objects in the Web Portal Basic data for managing a Domino environment Troubleshooting a Domino connection Configuration parameters for managing a Domino environment Default project template for Domino Processing methods of Domino system objects Domino connector settings

Finding identities and directly assigning them to user accounts

Based on the search criteria, you can create a suggestion list for the assignment of identities to user accounts and make the assignment directly. User accounts are grouped in different views for this.

  • Suggested assignments: This view lists all user accounts to which One Identity Manager can assign an identity. All identities are shown that were found using the search criteria and can be assigned.

  • Assigned user accounts: This view lists all user accounts to which an identity is assigned.

  • No identity assignment: This view lists all user accounts to which no identity is assigned and for which no identity was found using the search criteria.

NOTE: To display disabled user accounts or deactivated identities in the view, enable the Even locked accounts are mapped option.

If you assign a deactivated identity to a user account, it might be locked or deleted depending on the configuration.

To apply search criteria to user accounts

  1. In the Manager, select the HCL Domino > Domains category.

  2. Select the domain in the result list.

  3. Select the Define search criteria for identity assignment task.

  4. At the bottom of the form, click Reload.

    All possible assignments based on the search criteria are found in the target system for all user accounts. The three views are updated.

TIP: By double-clicking on an entry in the view, you can view the user account and identity main data.

The assignment of identities to user accounts creates connected user accounts (Linked state). To create managed user accounts (Linked configured state), you can assign an account definition at the same time.

To assign identities directly to user accounts

  • Click Suggested assignments.

    1. Click the Selection box of all user accounts to which you want to assign the suggested identities. Multi-select is possible.

    2. (Optional) Select an account definition in the Assign this account definition menu, and select a manage level in the Assign this account manage level menu.

    3. Click Assign selected.

    4. Confirm the security prompt with Yes.

      The identities determined using the search criteria are assigned to the selected user accounts. If an account definition was selected, this is assigned to all selected user accounts.

    - OR -

  • Click No identity assignment.

    1. Click Select identity for the user account to which you want to assign an identity. Select an identity from the menu.

    2. Click the Selection box of all user accounts to which you want to assign the selected identities. Multi-select is possible.

    3. (Optional) Select an account definition in the Assign this account definition menu, and select a manage level in the Assign this account manage level menu.

    4. Click Assign selected.

    5. Confirm the security prompt with Yes.

      The identities displayed in the Identity column are assigned to the selected user accounts. If an account definition was selected, this is assigned to all selected user accounts.

To remove assignments

  • Click Assigned user accounts.

    1. Click the Selection box of all the user accounts with the identity assignment you want to delete. Multi-select is possible.

    2. Click Remove selected.

    3. Confirm the security prompt with Yes.

      The assigned identities are removed from the selected user accounts.

Changing the manage level in Notes user accounts

The default manage level is applied if you create user accounts using automatic identity assignment. You can change a user account manage level later.

To change the manage level for a user account

  1. In the Manager, select the HCL Domino > User accounts category.

  2. Select the user account in the result list.

  3. Select the Change main data task.

  4. Select the manage level in the Manage level list on the General tab.

  5. Save the changes.
Related topics

Assigning account definitions to linked user accounts

An account definition can be subsequently assigned to user accounts with Linked status. This may be necessary, for example, if:

  • Identities and user accounts have been linked manually.
  • Automatic identity assignment is configured, but an account definition is not yet assigned to the customer when inserting a user account.

To manage user accounts through account definitions

  1. Create an account definition.

  2. Assign an account definition to the domain.

  3. Assign a user account in the Linked state to the account definition. The account definition's default manage level is applied to the user account.

    1. In the Manager, select the HCL Domino > User accounts > Linked but not configured > <domain> category.

    2. Select the Assign account definition to linked accounts task.

    3. In the Account definition menu, select the account definition.

    4. Select the user accounts that contain the account definition.

    5. Save the changes.

Detailed information about this topic

Manually linking identities to Notes user accounts

An identity can be linked to multiple Notes user accounts, for example, so that you can assign an administrative user account in addition to the default user account. One identity can also use default user accounts with different types.

To manually assign user accounts to an identity

  1. In the Manager, select the Identities > Identities category.

  2. Select the identity in the result list and run the Assign Notes user accounts task.

  3. Assign the user accounts.

  4. Save the changes.
Related topics
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