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Password Manager 5.7.1 - Administration Guide

About Password Manager Getting Started Password Manager Architecture
Password Manager Components and Third-Party Solutions Typical Deployment Scenarios Password Manager in Perimeter Network Management Policy Overview Password Policy Overview Secure Password Extension Overview reCAPTCHA Overview User Enrollment Process Overview Questions and Answers Policy Overview Password Change and Reset Process Overview Data Replication Phone-Based Authentication Service Overview
Management Policies
Checklist: Configuring Password Manager Understanding Management Policies Configuring Access to the Administration Site Configuring Access to the Self-Service Site Configuring Access to the Helpdesk Site Configuring Questions and Answers Policy Workflow Overview Custom Workflows Custom Activities Self-Service Workflows Helpdesk Workflows Notification Activities User Enforcement Rules
General Settings Upgrading Password Manager Secure Password Extension Password Policies Reporting Password Manager Integration Appendixes Glossary About us

Reminder to Change Password Task

This task is used to send notifications about password expiration. Notifications will be sent to users whose passwords expire in the number of days specified in the Remind Users to Change Password user enforcement rule.

The scope of this task corresponds to the scope of the Remind Users to Change Password user enforcement rule.

You should configure this scheduled task to enable the Remind Users to Change Password user enforcement rule. If you disable the scheduled task, the user enforcement rule will not be implemented. For more information on this user enforcement rule, see Remind Users to Change Password.

To schedule this task

  1. Connect to the Administration site by typing the Administration site URL in the address bar of your Web browser. By default, the URL is http://<ComputerName>/PMAdmin/.
  2. On the menu bar, click General Settings, then click the Scheduled Tasks tab.
  3. Click Edit under the Reminder to Change Password task.
  4. From the drop-down list select one of the following options: Run hourly, Run daily or Run weekly.
  5. Depending on the option selected above, specify the time and/or days of the week when this task should be run.
  6. Under Run the task on this Password Manager instance, select the Password Manager server on which the task should be run.

    IMPORTANT: The task status can be viewed only on the Password Manager instance on which the task is scheduled to run.

 

  1. Click Save.

To force the task to run earlier than scheduled, click the Run now link under the task.

Maximum Password Age Policy Task

This task is used to force users to change passwords at next logon if password’s maximum age is reached.

The scope of this task is the scopes of all configured One Identity password policies. For more information on the One Identity password policies, see Creating and Configuring a Password Policy.

This task applies the maximum password age rule set in the configured One Identity password policies. If the maximum password age is reached, users will be required to change password at next logon.

To schedule this task

  1. Connect to the Administration site by typing the Administration site URL in the address bar of your Web browser. By default, the URL is http://<ComputerName>/PMAdmin/.
  2. On the menu bar, click General Settings, then click the Scheduled Tasks tab.
  3. Click Edit under the Maximum Password Age Policy task.
  4. From the drop-down list select one of the following options: Run hourly, Run daily or Run weekly.
  5. Depending on the option selected above, specify the time and/or days of the week when this task should be run.
  6. Under Run the task on this Password Manager instance, select the Password Manager server on which the task should be run.

    IMPORTANT: The task status can be viewed only on the Password Manager instance on which the task is scheduled to run.
  7. Click Save.

To force the task to run earlier than scheduled, click the Run now link under the task.

User Status Statistics Task

By default, the User Status Statistics task runs every day. Normally, it is not recommended to change the schedule, although if you have other heavy-duty tasks (for instance, an Active Directory backup task) running at that time, we recommend that you reschedule the User Status Statistics task to run in off-peak hours. The User Status Statistics task is used to do the following:

  • Enumerating users for licensing purposes. Password Manager is licensed for a specific number of user accounts enabled for management by Password Manager in all managed domains. The task checks whether the managed user count is within the license limit.
  • Collecting statistic information about users. including the total user count, the number of users registered and the users not-registered with Password Manager, number of users required to register with Password Manager, and the number of users required to update profile. This information is collected for all the domains managed by a specific Password Manager instance and displayed on the Reports page of the Administration site.

The scope of this task corresponds to user scopes of all configured Management Policies.

To schedule this task

  1. Connect to the Administration site by typing the Administration site URL in the address bar of your Web browser. By default, the URL is http://<ComputerName>/PMAdmin/.
  2. On the menu bar, click General Settings, then click the Scheduled Tasks tab.
  3. Click Edit under the User Status Statistics task.
  4. From the drop-down list select one of the following options: Run hourly, Run daily or Run weekly.
  5. Depending on the option selected above, specify the time and/or days of the week when this task should be run.
  6. Under Run the task on this Password Manager instance, select the Password Manager server on which the task should be run.

    IMPORTANT: The task status can be viewed only on the Password Manager instance on which the task is scheduled to run.
  1. Click Save.

To force the task to run earlier than scheduled, click the Run now link under the task.

Environment Health Checker Task

This scheduled task is used to check the status of all domain controllers from all domain connections and select the best available domain controller for each connection.

For example, to connect to a managed domain “mydomain.com” three domain controllers can be used: domain controller (DC)1, 2 and 3; the best available domain controller is DC 1. By default, the best available domain controller is used to connect to the domain. If this domain controller becomes unavailable, the next available domain controller is automatically selected. For example, DC 2 is now used to connect to the domain. But if DC 1 becomes available again, the connection will not be automatically switched to DC 1. To switch back to DC 1, the environment health checker task should be run. This task checks the availability of domain controllers for domain connections, and selects the best domain controller for each connection.

To schedule this task

  1. Connect to the Administration site by typing the Administration site URL in the address bar of your Web browser. By default, the URL is http://<ComputerName>/PMAdmin/.
  2. On the menu bar, click General Settings, then click the Scheduled Tasks tab.
  3. Click Edit under the Environment Health Checker task.
  4. To enable the task select the The task is enabled check box.
  5. From the drop-down list select one of the following options: Run hourly, Run daily or Run weekly.
  6. Depending on the option selected above, specify the time and/or days of the week when this task should be run.
  7. Under Run the task on this Password Manager instance, select the Password Manager server on which the task should be run.

    IMPORTANT: The task status can be viewed only on the Password Manager instance on which the task is scheduled to run.
  1. Click Save.

To force the task to run earlier than scheduled, click the Run now link under the task.

 

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