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Active Roles 7.3.3 - Product Overview

Dynamic groups

Dynamic groups

Active Roles helps streamline group maintenance by defining group membership dynamically, with rule-based membership criteria. Dynamic group membership eliminates the need to manually update membership lists for security and distribution groups.

To automate the maintenance of group membership lists, Active Roles provides:

  • Rule-based mechanism that automatically adds and removes objects to groups whenever object attributes change in Active Directory
  • Flexible membership criteria that enable both query-based and static population of groups

The membership criteria fall into these categories:

  • Include Explicitly  Ensures that specified objects are included in the membership list regardless of any changes made to the objects.
  • Include by Query  Populates the membership list with objects that have certain properties. When an object is created, or when its properties are changed, Active Roles adds or removes it from the membership list depending on whether the object’s properties match the search criteria.
  • Include Group Members  Populates the membership list with members of specified selected groups. When an object is added or removed from the selected groups, Active Roles adds or removes that object from the membership list.
  • Exclude Explicitly  Ensures that specified objects are not in the membership list regardless of any changes made to the objects.
  • Exclude by Query  Ensures that objects with certain properties are not in the membership list. Active Roles automatically removes objects from the membership list depending on whether the objects’ properties match the search criteria.
  • Exclude Group Members  Ensures that members of specified groups are not in the membership list. When an object is added to any one of the selected groups, Active Roles automatically removes that object from the membership list.

These membership criteria are also applicable to Managed Units.

Workflows

Workflows

Active Roles provides a rich workflow system for directory data management automation and integration. Based on Microsoft’s Windows Workflow Foundation technology, this workflow system enables IT to define, automate and enforce management rules quickly and easily. Workflows extend the capabilities of Active Roles by delivering a framework that enables combining versatile management rules such as provisioning and de-provisioning of identity information in the directory, enforcement of policy rules on changes to identity data, routing data changes for approval, e-mail notifications of particular events and conditions, as well as the ability to implement custom actions using script technologies such as Microsoft Windows PowerShell or VBScript.

Suppose you need to provision user accounts based on data from external systems. The data is retrieved and then conveyed to the directory by using feed services that work in conjunction with Active Roles. A workflow can be created to coordinate the operations in account provisioning. For example, different rules can be applied for creating or updating accounts held in different containers.

Workflows may also include approval rules that require certain changes to be authorized by designated persons (approvers). When designing an approval workflow, the administrator specifies which kind of operation causes the workflow to start, and adds approval rules to the workflow. The approval rules determine who is authorized to approve the operation, the required sequence of approvals, and who needs to be notified of approval tasks or decisions.

By delivering e-mail notifications, workflows extend the reach of management process automation throughout the enterprise. Notification activities in a workflow let people be notified via e-mail about events, conditions or tasks awaiting their attention. For example, approval rules can notify of change requests pending approval, or separate notification rules can be applied to inform about data changes in the directory. Notification messages include all necessary supporting information, and provide hyperlinks enabling message recipients to take actions using a standard Web browser.

The logic of an automated management process can be implemented by using administrative policies in Active Roles. Yet creating and maintaining complex, multi-step processes in that way can be challenging. Workflows provide a different approach, enabling IT administrators to define a management process graphically. This can be faster than building the process by applying individual policies, and it also makes the process easier to understand, explain and change.

Operation in multi-forest

Operation in multi-forest environments

Active Directory organizes network elements into a hierarchical structure based on the concept of containers, with the top-level container being referred to as a forest. Today, many real-world Active Directory implementations consist of several forests. Common reasons for multi-forest deployments are the isolation of the administrative authority, organizational structure issues (e.g., autonomous business units and decentralized IT departments), business policy, or legal and regulatory requirements.

This section provides information on the features and benefits of Active Roles as applied to environments where multiple Active Directory forests have been deployed.

With Active Roles, you can create a scalable, secure, and manageable infrastructure that simplifies user and resource management in a multi-forest environment. Benefits of deploying Active Roles in such environments include:

  • Centralized management of directory data in domains that belong to different forests
  • Administrative views spanning forest boundaries
  • The ability to delegate administrative control of directory data where appropriate, without regard to forest boundaries
  • Policy-based control and automation of directory data management across forest boundaries

By registering Active Directory domains with Active Roles, you form a collection of managed domains that represents an Active Roles security and administrative boundary in Active Directory. The collection need not be restricted to domains from a single forest. Rather, you can register domains from any forest in your environment, configuring the Active Roles Administration Service to use the appropriate administrative credentials on a per-domain basis.

To centralize management of directory data across the managed domains, Active Roles retrieves and consolidates the Active Directory schema definitions from all forests to which those domains belong. The consolidated schema description is stored in the Active Roles configuration database, and contains information about the object classes and the attributes of the object classes that can be stored in the managed domains. By using the consolidated schema, Active Roles extends the scope of its administrative operations to cover the entire collection of managed domains regardless of forest boundaries.

Active Roles allows administrators to organize directory objects (such as users, groups, computers, and so on) into a relational structure made up of rule-based administrative views (referred to as Managed Units), each of which includes only the objects that meet certain membership criteria defined by the administrator. This structure can be designed independently from the logical model of Active Directory, which is based on the concept of containers and thus implies rigid boundaries between containers, be it forests, domains or organizational units. Administrators can configure Managed Units so that each Unit represents the appropriate collection of directory objects that reside in the same Active Directory container or in different containers, with different forests not being the exception.

To facilitate the management of directory data, Active Roles provides for administrative delegation at the Managed Unit level as well as at the level of individual containers in Active Directory. Through delegation, authority over directory objects held in a given Unit or container can be transferred to certain users or groups. Delegation of control over Managed Units provides the ability to distribute administration of directory data among individuals trusted to perform management of specific groups and types of objects, without taking into account the location of the objects in the Active Directory structure. Thus, Active Roles makes it easy to delegate control of directory data from one forest to users or groups located in the same forest or in a different forest.

Active Roles also allows policy-based control and automation of directory data management to be implemented at the Managed Unit level. By applying policy and automation rules to Managed Units, administrators can ensure consistent control of the well-defined collections of directory objects located in different organizational units, domains, or forests. In addition, policy and automation rules can be consistently applied to different containers, whether in the same forest or in different forests, which provides the platform for complex automation scenarios that involve cross-forest operations. An example could be provisioning users from one forest with resources in another forest.

When adding objects to a group, Active Roles allows you to select objects from different managed domains, including those that belong to different forests. This operation requires a trust relationship between the domain that holds the group and the domain that holds the object you want to add to the group. Otherwise, Active Directory denies the operation and, therefore, Active Roles does not allow you to select the object. Note that Active Directory automatically establishes trust relationships between domains within one forest. As for domains in different forests, administrators must explicitly establish trust relationships as needed.

The rule-based mechanisms that Active Roles provides for auto-populating groups can also be freely used in multi-forest environments. You can configure rules to have Active Roles populate groups with objects that reside in different domains, whether in the same forest or in different forests. However, the capabilities of Active Roles to automatically manage group membership lists are also restricted by the Active Directory constraints that only allow a group to include objects from the domain that holds the group or from the domains trusted by that domain. In other words, unless a trust relationship is established between the domain that holds the group and the domain that holds a given object, the object cannot be added to the group, neither manually nor automatically by Active Roles.

Features and Benefits

Features and benefits

Active Roles provides out-of-the-box user and group account management, strictly enforced administrator-based role security, day-to-day identity administration and built-in auditing and reporting for Windows-centric environments. The following features and capabilities make Active Roles a practical solution for secure management of users and groups in Active Directory (AD) and AD-joined systems:

  • Secure access  Acts as a virtual firewall around Active Directory, enabling you to control access through delegation using a least privilege model. Based on defined administrative policies and associated permissions generates and strictly enforces access rules, eliminating the errors and inconsistencies common with native approaches to AD management. Plus, robust and personalized approval procedures establish an IT process and oversight consistent with business requirements, with responsibility chains that complement the automated management of directory data.
  • Automate account creation  Automates a wide variety of tasks, including:
    • Creating user and group accounts in Active Directory (AD)
    • Creating mailboxes on Exchange Server
    • Populating groups
    • Assigning resource in Windows

Active Roles also automates the process of reassigning and removing user access rights in AD and AD-joined systems (including user and group de-provisioning) to ensure an efficient and secure administrative process over the user and group lifetimes. When a user’s access needs to be changed or removed, updates are made automatically in Active Directory, Exchange, SharePoint, Skype for Business and Windows, as well as any AD-joined systems such as Unix, Linux and Mac OS X.

  • Day-to-day directory management  Simplifies management of:
  • Exchange recipients, including mailbox assignment, creation, movement, deletion, permissions and distribution list management
  • Groups
  • Computers, including shares, printers, local users and groups
  • Active Directory, including AD LDS

Active Roles also includes intuitive interfaces for improving day-to-day administration and help desk operations via both an MMC snap-in and a Web interface.

  • Manage groups and users in a hosted environment  Provides Synchronization Service to operate in hosted environments where accounts from client AD domains are synchronized with host domains. Active Roles enables user and group account management from the client domain to the hosted domain, while also synchronizing attributes and passwords.

The solution uses out-of-the-box connectors to synchronize your on-premises AD accounts to cloud-based services such as Microsoft Office 365, Skype for Business Online and SharePoint Online.

  • Consolidate management points through integration  Complements your existing technology and identity and access management strategy. Simplifies and consolidates management points by ensuring easy integration with many One Identity products, including One Identity Manager, Privileged Password Manager, Authentication Services, Defender, Password Manager, and ChangeAuditor. Active Roles also automates and extends the capabilities of PowerShell, ADSI, SPML, and customizable Web interfaces.

 

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