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Active Roles 8.1.1 - Administration Guide

Introduction Getting started Rule-based administrative views Role-based administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based access rules
Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configure an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Managing Hybrid AD users
Creating a new Azure AD user with the Web Interface Viewing or updating the Azure AD user properties with the Web Interface Viewing or modifying the manager of a hybrid Azure user Disabling an Azure AD user Enabling an Azure AD user Deprovisioning of an Azure AD user Undo deprovisioning of an Azure AD user Adding an Azure AD user to a group Removing an Azure AD user from a group View the change history and user activity for an Azure AD user Deleting an Azure AD user with the Web Interface Creating a new hybrid Azure user with the Active Roles Web Interface Converting an on-premises user with an Exchange mailbox to a hybrid Azure user Licensing a hybrid Azure user for an Exchange Online mailbox Viewing or modifying the Exchange Online properties of a hybrid Azure user Creating a new Azure AD user with Management Shell Updating the Azure AD user properties with the Management Shell Viewing the Azure AD user properties with the Management Shell Delete an Azure AD user with the Management Shell Assigning Microsoft 365 licenses to new hybrid users Assigning Microsoft 365 licenses to existing hybrid users Modifying or removing Microsoft 365 licenses assigned to hybrid users Updating Microsoft 365 licenses display names
Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Microsoft 365 roles management for hybrid environment users Managing Microsoft 365 contacts Managing Hybrid AD groups Managing Microsoft 365 Groups Managing cloud-only distribution groups Managing cloud-only dynamic distribution groups Managing Azure security groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Modern Authentication Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Report contents

The following tables list the possible report items, one table per report section. The items in each section describe results of the actions that were taken in accordance with the respective deprovisioning policy. Report items also inform about success or failure of each action. In the event of a failure, the report item includes an error description.

Not all the listed items must necessarily be present in a report. An actual report only includes the report items corresponding to the configured policy options. For example, if the policy is not configured to disable user accounts, the report does not include the item regarding disabling user accounts.

Report section: User Account Deprovisioning

Table 31: User Account Deprovisioning

Report item (Success)

Report item (Failure)

The user account is disabled.

Failed to disable the user account.

The user password is reset to a random value.

Failed to reset the user password.

The user logon name is changed to a random value.

Failed to change the user logon name.

The user logon name (pre-Windows 2000) is changed to a random value.

Failed to change the user logon name (pre-Windows 2000).

The user name is changed.

Original name: <name>.

New name: <name>.

Failed to change the user name.

Current name: <name>.

Failed to set this name: <name>.

User properties are changed. List:

  • User properties, old and new property values.

Failed to change user properties. List:

  • User properties, error description.

Report section: Group Membership Removal

Table 32: Group Membership Removal

Report item (Success)

Report item (Failure)

In accordance with policy, the user is not removed from security groups, except for Dynamic Groups and groups controlled by Group Family. Details:

  • Security groups to which the user belongs.

Not applicable

The user is removed from all security groups. Details:

  • Security groups from which the user is removed

Failed to remove the user from some security groups. Details:

  • Security groups from which the user is removed.

  • Security groups from which the user is not removed due to an error.

In accordance with policy, the user is retained in some security groups. Details:

  • Security groups from which the user is removed.

  • Security groups from which the user is not removed in accord with policy.

Failed to remove the user from some security groups. Details:

  • Security groups from which the user is removed.

  • Security groups from which the user is not removed in accord with policy.

  • Security groups from which the user is not removed due to an error.

In accordance with policy, the user is not removed from distribution groups or mail-enabled security groups, except for Dynamic Groups and groups controlled by Group Family. Details:

  • Distribution groups and mail-enabled security groups to which the user belongs.

Not applicable

The user is removed from all distribution groups and mail-enabled security groups. Details:

  • Distribution groups and mail-enabled security groups from which the user is removed.

Failed to remove the user from some distribution groups or mail-enabled security groups. Details:

  • Distribution groups and mail-enabled security groups from which the user is removed.

  • Distribution groups or mail-enabled security groups from which the user is not removed due to an error.

In accordance with policy, the user is retained in some distribution groups or mail-enabled security groups. Details:

  • Distribution groups and mail-enabled security groups from which the user is removed.

  • Distribution groups or mail-enabled security groups from which the user is not removed in accord with policy.

Failed to remove the user from some distribution groups or mail-enabled security groups. Details:

  • Distribution groups and mail-enabled security groups from which the user is removed.

  • Distribution groups or mail-enabled security groups from which the user is not removed in accord with policy.

  • Distribution groups or mail-enabled security groups from which the user is not removed due to an error.

Report section: Exchange Mailbox Deprovisioning

Table 33: Exchange Mailbox Deprovisioning

Report item (Success)

Report item (Failure)

Mailbox deprovisioning is skipped because the user does not have an Exchange mailbox.

Not applicable

The user mailbox is removed (hidden) from the Global Address List (GAL).

Failed to remove (hide) the user mailbox from the Global Address List (GAL).

The user mailbox is configured to suppress non-delivery reports (NDR).

Failed to configure the user mailbox to suppress non-delivery reports (NDR).

The manager of the user is provided with full access to the user mailbox.

Manager name: <name>

Failed to provide the manager of the user with access to the user mailbox.

Manager name: <name>

N/A

Failed to provide the user’s manager with access to the user mailbox. Reason: The user’s manager is not specified in the directory.

The required users and groups are provided with full access to the user mailbox. List:

  • Users and groups

Failed to provide the required users or groups with access to the user mailbox. List:

  • Users and groups

Forwarding messages to alternate recipients is disallowed on the user mailbox.

Failed to disallow forwarding messages to alternate recipients on the user mailbox.

The user mailbox is configured to forward incoming messages to the user’s manager.

Failed to configure the user mailbox to forward incoming messages to the user’s manager.

The user mailbox is configured to forward incoming messages to the user’s manager, with the option to leave message copies in the mailbox.

Failed to configure the user mailbox to forward incoming messages to the user’s manager.

Failed to configure the user mailbox to forward incoming messages to the user’s manager. Reason: the user’s manager is not specified in the directory.

Not applicable

Automatic replies turned on.

Failed to turn on automatic replies.

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