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Identity Manager On Demand Hosted - Attestation Administration Guide

Attestation and recertification
One Identity Manager users for attestation Attestation base data Attestation policies Sample attestation Custom mail templates for notifications Suspending attestation
Approval processes for attestation cases
Approval policies for attestations Approval workflow for attestations Selecting attestors Setting up multi-factor authentication for attestation Prevent attestation by employee awaiting attestation Attestation by peer group analysis Managing attestation cases
Attestation sequence Default attestation and withdrawal of entitlements User attestation and recertification Mitigating controls Setting up attestation in a separate database Configuration parameters for attestation

Starting attestation

There are two ways for you to add attestation cases in the One Identity Manager. You can trigger attestation through a scheduled task or start selected objects individually.

Prerequisite

  • The attestation policy for this attestation is set.

To start attestation using a scheduled task

  1. In the Manager, select the Attestation > Attestation policies category.

  2. Select the attestation policy in the result list and run the Change main data task.

  3. Enable the schedule entered in the Calculation schedule field.

    1. In the navigation view, select the Basic configuration data > Schedules category.

    2. Select the schedule in the result list and run the Change main data task.

    3. Set the Enabled option.

    4. Save the changes.

To start attestation for the selected objects

  1. In the Manager, select the Attestation > Attestation policies category.

  2. Select the attestation policy in the result list. Select the Change main data task.

  3. Select the Run attestation cases for single objects... task.

    This opens a separate window.

  4. In the Attestation column, select every object for which attestation is to be run.

  5. Click Run.

    Attestation cases are generated for the selected attestation objects. As soon as DBQueue Processor has processed the task, you will see the newly created attestation cases in the navigation view under the Attestation runs > <attestation policy> > Attestation runs > <year> > <month> > <day> > Pending attestations menu item.

  6. Click Close.

NOTE: Under certain circumstances, old, closed attestation cases are deleted from the One Identity Manager database when new attestation cases are added.

For more information about configuring schedules, see the One Identity Manager Operational Guide.

TIP: If it takes longer than 48 hours to generate new attestation cases, the process is canceled. You can adjust the timeout for generating attestation cases to suit your requirements. To do this, in Designer, change the value of the QER | Attestation | PrepareAttestationTimeout configuration parameter.

Detailed information about this topic
Related topics

Additional tasks for attestation cases

Once you have started attestation for an attestation policy, you can monitor the attestation case in One Identity Manager. The task view contains different forms with which you can run the following tasks.

Attestation case overview

The overview form supplies you with the most important information about an attestation case. Here you can see the time by which an attestation case will be processed, depending on the processing time. One Identity Manager does not stipulate which actions are carried out if processing times out. Define your own custom actions or evaluations to deal with this situation.

To obtain an overview of an attestation case

  1. In the Manager, select the Attestation > Attestation runs > <attestation policy> > Attestation runs > <year> > <month> > <day> category.

  2. Select the Pending attestations or the Completed attestations filter.

  3. Select an attestation case from the result list.

  4. Select Attestation case overview.

Approval sequence

For pending attestation cases, see the current status of the approval process. The approval sequence is shown as soon as the DBQueue Processor has determined the attestors for the first approval step. In the approval workflow, you can view the approval sequence, the results of each approval step, and the attestors found. If the approval procedure could not find an attestor, the attestation case is canceled by the system.

To display the approval sequence of a pending attestation case

  1. In the Manager, select the Attestation > Attestation runs > <attestation policy> > Attestation Runs > <year> > <month> > <day> > Pending attestations category.

  2. Select an attestation case from the result list.

  3. Select the Approval sequence task.

Each approval level of an approval workflow is represented by a special control. The attestors responsible for a particular approval step are shown in a tooltip. Pending attestation questions are also shown in tooltips. These elements are shown in color, the color code reflecting the current status of the approval level.

Table 33: Meaning of the colors in an approval sequence (in order of decreasing importance)

Color

Meaning

Blue

This approval level is currently being processed.

Green

This approval level has been granted approval.

Red

This approval level has been denied approval.

Yellow

This approval level has been deferred due to a question.

Gray

This approval level has not (yet) been reached.

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