The default manage level is applied if you create user accounts using automatic employee assignment. You can change a user account manage level later.
To change the manage level for a user account
In the Manager, select the HCL Domino > User accounts category.
Select the user account in the result list.
Select the Change main data task.
Select the manage level in the Manage level list on the General tab.
An account definition can be subsequently assigned to user accounts with Linked status. This may be necessary, for example, if:
To manage user accounts through account definitions
Create an account definition.
Assign a user account in the Linked state to the account definition. The account definition's default manage level is applied to the user account.
In the Manager, select the HCL Domino > User accounts > Linked but not configured > Domain> category.
Select the Assign account definition to linked accounts task.
In the Account definition menu, select the account definition.
Select the user accounts that contain the account definition.
Save the changes.
An employee can be linked to multiple Notes user accounts, for example, so that you can assign an administrative user account in addition to the default user account. One employee can also use default user accounts with different types.
NOTE: To enable working with identities for user accounts, the employees also need identities. You can only link user accounts to which an identity is assigned with employees who have this same identity.
To manually assign user accounts to an employee
In the Manager, select the Employees > Employees category.
Select the employee in the result list and run the Assign Notes user accounts task.
Assign the user accounts.
Different types of user accounts, such as default user accounts, administrative user accounts, service accounts, or privileged user accounts, can be mapped in One Identity Manager.
The following properties are used for mapping different user account types.
Identity
The Identity property (IdentityType column) is used to describe the type of user account.
| Identity | Description | Value of the IdentityType column |
|---|---|---|
|
Primary identity |
Employee's default user account. |
Primary |
|
Organizational identity |
Secondary user account used for different roles in the organization, for example for subcontracts with other functional areas. |
Organizational |
|
Personalized admin identity |
User account with administrative permissions, used by one employee. |
Admin |
|
Sponsored identity |
User account used for a specific purpose. For example, for training purposes. |
Sponsored |
|
Shared identity |
User account with administrative permissions, used by several employees. |
Shared |
|
Service identity |
Service account. |
Service |
NOTE: To enable working with identities for user accounts, the employees also need identities. You can only link user accounts to which an identity is assigned with employees who have this same identity.
The primary identity, the organizational identity, and the personalized admin identity are used for different user accounts, which can be used by the same actual employee to perform their different tasks within the company.
To provide user accounts with a personalized admin identity or an organizational identity for an employee, you create subidentities for the employee. These subidentities are then linked to user accounts, enabling you to assign the required permissions to the different user accounts.
User accounts with a sponsored identity, shared identity, or service identity are linked to pseudo employees that do not refer to a real employee. These pseudo employees are needed so that permissions can be inherited by the user accounts. When evaluating reports, attestations, or compliance checks, check whether pseudo employees need to be considered separately.
For more information about mapping employee identities, see the One Identity Manager Identity Management Base Module Administration Guide.
Privileged user account
Privileged user accounts are used to provide employees with additional privileges. This includes administrative user accounts or service accounts, for example. The user accounts are labeled with the Privileged user account property (IsPrivilegedAccount column).
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