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Identity Manager 8.2.1 - Administration Guide for Connecting to HCL Domino

Managing HCL Domino environments Synchronizing a Domino environment
Setting up initial synchronization of a Domino environment Domino server configuration Setting up a gateway server Creating a synchronization project for initial synchronization of a Notes domain Adjusting the synchronization configuration for Domino environments Running synchronization Tasks following synchronization Troubleshooting Ignoring data error in synchronization
Managing Notes user accounts and employees Managing memberships in Notes groups Login information for Notes user accounts Using AdminP requests for handling Domino processes Mapping of Notes objects in One Identity Manager
Notes domains Notes user accounts Notes groups Notes certificates Notes templates Notes policies Notes mail-in databases Notes server Reports about Notes objects
Handling of Notes objects in the Web Portal Basic data for managing a Domino environment Configuration parameters for managing a Domino environment Default project template for Domino Processing methods of Domino system objects Domino connector settings

Changing the manage level in Notes user accounts

The default manage level is applied if you create user accounts using automatic employee assignment. You can change a user account manage level later.

To change the manage level for a user account

  1. In the Manager, select the HCL Domino > User accounts category.

  2. Select the user account in the result list.

  3. Select the Change main data task.

  4. Select the manage level in the Manage level list on the General tab.

  5. Save the changes.
Related topics

Assigning account definitions to linked user accounts

An account definition can be subsequently assigned to user accounts with Linked status. This may be necessary, for example, if:

  • Employees and user accounts have been linked manually.
  • Automatic employee assignment is configured, but an account definition is not yet assigned to the customer when inserting a user account.

To manage user accounts through account definitions

  1. Create an account definition.

  2. Assign an account definition to the domain.

  3. Assign a user account in the Linked state to the account definition. The account definition's default manage level is applied to the user account.

    1. In the Manager, select the HCL Domino > User accounts > Linked but not configured > Domain> category.

    2. Select the Assign account definition to linked accounts task.

    3. In the Account definition menu, select the account definition.

    4. Select the user accounts that contain the account definition.

    5. Save the changes.

Detailed information about this topic

Manually linking employees to Notes user accounts

An employee can be linked to multiple Notes user accounts, for example, so that you can assign an administrative user account in addition to the default user account. One employee can also use default user accounts with different types.

NOTE: To enable working with identities for user accounts, the employees also need identities. You can only link user accounts to which an identity is assigned with employees who have this same identity.

To manually assign user accounts to an employee

  1. In the Manager, select the Employees > Employees category.

  2. Select the employee in the result list and run the Assign Notes user accounts task.

  3. Assign the user accounts.

  4. Save the changes.
Related topics

Supported user account types

Different types of user accounts, such as default user accounts, administrative user accounts, service accounts, or privileged user accounts, can be mapped in One Identity Manager.

The following properties are used for mapping different user account types.

  • Identity

    The Identity property (IdentityType column) is used to describe the type of user account.

    Table 17: Identities of user accounts
    Identity Description Value of the IdentityType column

    Primary identity

    Employee's default user account.

    Primary

    Organizational identity

    Secondary user account used for different roles in the organization, for example for subcontracts with other functional areas.

    Organizational

    Personalized admin identity

    User account with administrative permissions, used by one employee.

    Admin

    Sponsored identity

    User account used for a specific purpose. For example, for training purposes.

    Sponsored

    Shared identity

    User account with administrative permissions, used by several employees.

    Shared

    Service identity

    Service account.

    Service

    NOTE: To enable working with identities for user accounts, the employees also need identities. You can only link user accounts to which an identity is assigned with employees who have this same identity.

    The primary identity, the organizational identity, and the personalized admin identity are used for different user accounts, which can be used by the same actual employee to perform their different tasks within the company.

    To provide user accounts with a personalized admin identity or an organizational identity for an employee, you create subidentities for the employee. These subidentities are then linked to user accounts, enabling you to assign the required permissions to the different user accounts.

    User accounts with a sponsored identity, shared identity, or service identity are linked to pseudo employees that do not refer to a real employee. These pseudo employees are needed so that permissions can be inherited by the user accounts. When evaluating reports, attestations, or compliance checks, check whether pseudo employees need to be considered separately.

    For more information about mapping employee identities, see the One Identity Manager Identity Management Base Module Administration Guide.

  • Privileged user account

    Privileged user accounts are used to provide employees with additional privileges. This includes administrative user accounts or service accounts, for example. The user accounts are labeled with the Privileged user account property (IsPrivilegedAccount column).

Detailed information about this topic
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