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Identity Manager 8.2 - Administration Guide for Connecting to SharePoint Online

Mapping a SharePoint Online environment in One Identity Manager Synchronizing a SharePoint Online environment
Setting up initial synchronization with an SharePoint Online tenant SharePoint Online synchronization features Customizing the synchronization configuration Running synchronization Tasks following synchronization Troubleshooting Ignoring data error in synchronization
Managing SharePoint Online user accounts and employees Managing the assignments of SharePoint Online groups and roles Mapping of SharePoint Online objects in One Identity Manager
SharePoint Online tenants SharePoint Online user accounts SharePoint Online groups SharePoint Online permission levels SharePoint Online site collections SharePoint Online sites SharePoint Online roles Setting up SharePoint Online site collections and sites Reports about SharePoint Online objects
Handling of SharePoint Online objects in the Web Portal Basic data for managing a SharePoint Online environment Configuration parameters for managing SharePoint Online Default project template for SharePoint Online Editing system objects

Target system managers

A default application role exists for the target system manager in One Identity Manager. Assign the employees who have permission to edit all tenants in One Identity Manager to this application role.

Define additional application roles if you want to limit the permissions for target system managers to individual tenants. The application roles must be added under the default application role.

For detailed information about implementing and editing application roles, see the One Identity Manager Authorization and Authentication Guide.

Implementing application roles for target system managers
  1. The One Identity Manager administrator allocates employees to be target system administrators.

  2. These target system administrators add employees to the default application role for target system managers.

    Target system managers with the default application role are authorized to edit all the tenants in One Identity Manager.

  3. Target system managers can authorize other employees within their area of responsibility as target system managers and if necessary, create additional child application roles and assign these to individual clients.

Table 35: Default application roles for target system managers
User Tasks

Target system managers

 

Target system managers must be assigned to the Target systems | SharePoint Online application role or a child application role.

Users with this application role:

  • Assume administrative tasks for the target system.

  • Create, change, or delete target system objects.

  • Edit password policies for the target system.

  • Prepare groups to add to the IT Shop.

  • Can add employees who have another identity than the Primary identity.

  • Configure synchronization in the Synchronization Editor and define the mapping for comparing target systems and One Identity Manager.

  • Edit the synchronization's target system types and outstanding objects.

  • Authorize other employees within their area of responsibility as target system managers and create child application roles if required.

To initially specify employees to be target system administrators

  1. Log in to the Manager as a One Identity Manager administrator (Base role | Administrators application role)

  2. Select the One Identity Manager Administration > Target systems > Administrators category.

  3. Select the Assign employees task.

  4. Assign the employee you want and save the changes.

To add the first employees to the default application as target system managers

  1. Log in to the Manager as a target system administrator (Target systems | Administrators application role).

  2. Select the One Identity Manager Administration > Target systems > SharePoint Online category.

  3. Select the Assign employees task.

  4. Assign the employees you want and save the changes.

To authorize other employees as target system managers when you are a target system manager

  1. Log in to the Manager as a target system manager.

  2. Select the application role in the SharePoint Online > Basic configuration data > Target system managers category.

  3. Select the Assign employees task.

  4. Assign the employees you want and save the changes.

To specify target system managers for individual clients

  1. Log in to the Manager as a target system manager.

  2. Select the SharePoint Online > Tenants category.

  3. Select the client in the result list.

  4. Select the Change main data task.

  5. On the General tab, select the application role in the Target system manager menu.

    - OR -

    Next to the Target system manager menu, click to create a new application role.

    1. Enter the application role name and assign the Target systems | SharePoint Online parent application role.

    2. Click OK to add the new application role.

  6. Save the changes.
  7. Assign employees to this application role who are permitted to edit the client in One Identity Manager.

Related topics

Configuration parameters for managing SharePoint Online

The following configuration parameters are additionally available in One Identity Manager after the module has been installed.

Table 36: Configuration parameters

Configuration parameter

Meaning

TargetSystem | SharePointOnline

Preprocessor relevant configuration parameter for controlling the database model components for the administration of the SharePoint Online target system. If the parameter is set, the target system components are available. Changes to this parameter require the database to be recompiled.

If you disable the configuration parameter at a later date, model components and scripts that are not longer required, are disabled. SQL procedures and triggers are still carried out. For more information about the behavior of preprocessor relevant configuration parameters and conditional compiling, see the One Identity Manager Configuration Guide.

TargetSystem | SharePointOnline | Accounts

Parameter for configuring SharePoint Online user account data.

TargetSystem | SharePointOnline | Accounts |
MailTemplateDefaultValues

Mail template used to send notifications about whether default IT operating data mapping values are used for automatically creating a user account. The Employee - new user account with default properties created mail template is used.

TargetSystem | SharePointOnline |
DefaultAddress

Default email address of the recipient for notifications about actions in the target system.

TargetSystem | SharePointOnline |
MaxFullsyncDuration

Maximum runtime of a synchronization in minutes. No recalculation of group memberships by the DBQueue Processor can take place during this time. If the maximum runtime is exceeded, group membership are recalculated.

TargetSystem | SharePointOnline |
PersonAutoDefault

Mode for automatic employee assignment for user accounts added to the database outside synchronization.

TargetSystem | SharePointOnline |
PersonAutoFullsync

Mode for automatic employee assignment for user accounts that are added to or updated in the database by synchronization.

Default project template for SharePoint Online

A default project template ensures that all required information is added in One Identity Manager. This includes mappings, workflows, and the synchronization base object. If you do not use a default project template you must declare the synchronization base object in One Identity Manager yourself.

Use a default project template for initially setting up the synchronization project. For custom implementations, you can extend the synchronization project with the Synchronization Editor.

NOTE: There is only one synchronization template in the One Identity Manager for the target system  SharePoint Online.

To synchronize SharePoint Online user accounts and permissions, you use the SharePoint Online synchronization project template. The project template uses mappings for the following schema types.

Table 37: Mapping SharePoint Online schema types to tables in the One Identity Manager schema
Schema type in SharePoint Online Table in the One Identity Manager Schema

Tenant

O3STenant

Site O3SSite
Group O3SGroup
Web O3SWeb
RoleAssignment O3SRLAsgn
RoleDefinition O3SRole
User O3SUser

WebTemplate

O3SWebTemplate

Editing system objects

The following table describes permitted editing methods for SharePoint Online schema types and names restrictions on editing system objects in the Manager.

Table 38: Methods available for editing objects types
Type Read Add Delete Change
Tenant Yes No No No
Site collection Yes (Yes) (Yes) No

User account

Yes Yes Yes Yes
Group Yes Yes Yes Yes
Site Yes (Yes) (Yes) Yes
Role Yes Yes Yes Yes
Role assignment Yes No No Yes

(Yes): It is technically possible to create and delete site collections and sites. However, the scripts and processes required for this must be customized. For more information, see Setting up SharePoint Online site collections and sites.

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