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Identity Manager 8.2 - Administration Guide for Connecting to SAP R/3

Managing SAP R/3 environments Setting up SAP R/3 synchronization Basic data for managing an SAP R/3 environment Basic data for user account administration SAP systems SAP clients SAP user accounts SAP groups, SAP roles, and SAP profiles SAP products Providing system measurement data Reports about SAP objects Removing a Central User Administration Configuration parameters for managing an SAP R/3 environment Default project templates for synchronizing an SAP R/3 environment Referenced SAP R/3 table and BAPI calls Example of a schema extension file

Assigning employees automatically to SAP user accounts

Table 50: Configuration parameters for automatic employee assignment
Configuration parameter Meaning
TargetSystem | SAPR3 | PersonAutoFullsync

Mode for automatic employee assignment for user accounts that are added to or updated in the database by synchronization.

TargetSystem | SAPR3 | PersonAutoDefault

Mode for automatic employee assignment for user accounts added to the database outside synchronization.

TargetSystem | SAPR3 | PersonExcludeList

Listing of all user account without automatic employee assignment. Names are listed in a pipe (|) delimited list that is handled as a regular search pattern.

Example:

SAP*|SAPCPIC|SAPJSF|DDIC|J2EE_ADMIN|J2EE_GUEST

TargetSystem | SAPR3 | PersonAutoDisabledAccounts

Specifies whether employees are automatically assigned to disabled user accounts. User accounts are not given an account definition.

When you add a user account, an existing employee can automatically be assigned to it. If necessary, a new employee can be created. The identity's main data is created on the basis of existing user account main data. This mechanism can be triggered after a new user account is created either manually or through synchronization.When you add a user account, an existing identity can automatically be assigned to it. If necessary, a new identity can be created. The identity's main data is created on the basis of existing user account main data. This mechanism can follow on after a new user account has been created manually or through synchronization.

Define criteria for finding employees to apply to automatic employee assignment. If a user account is linked to an employee through the current mode, the user account is given, through an internal process, the default manage level of the account definition entered in the user account's target system. You can customize user account properties depending on how the behavior of the manage level is defined.

If you run this procedure during working hours, automatic assignment of employees to user accounts takes place from that moment onwards. If you disable the procedure again later, the changes only affect user accounts added or updated after this point in time. Existing employee assignments to user accounts remain intact.

NOTE: It is not recommended to assign employees using automatic employee assignment in the case of administrative user accounts. Use Change main data to assign employees to administrative user accounts for the respective user account.

For more information about assigning employees automatically, see the One Identity Manager Target System Base Module Administration Guide.

Run the following tasks to assign employees automatically:

  • If you want employees to be assigned during the synchronization of user accounts, in the Designer, set the TargetSystem | SAP3 | PersonAutoFullsync configuration parameter and select the required mode.

  • If you want employees to be assigned outside synchronization, in the Designer, set the TargetSystem | SAP3 | PersonAutoDefault configuration parameter and select the required mode.

  • In the TargetSystem | SAP3 | PersonExcludeList configuration parameter, define the user accounts for which no automatic assignment to employees shall take place.

    Example:

    SAP*|SAPCPIC|SAPJSF|DDIC|J2EE_ADMIN|J2EE_GUEST

    TIP: You can edit the value of the configuration parameter in the Exclude list for automatic employee assignment dialog.

    ClosedEditing the excluded list

  • Use the TargetSystem | SAP3 | PersonAutoDisabledAccounts configuration parameter to specify whether employees can be automatically assigned to disabled user accounts. User accounts do not obtain an account definition.

  • Assign an account definition to the client. Ensure that the manage level to be used is entered as the default manage level.

  • Define the search criteria for employee assignment in the client.

NOTE:

The following applies for synchronization:

  • Automatic employee assignment takes effect if user accounts are added or updated.

The following applies outside synchronization:

  • Automatic employee assignment takes effect if user accounts are added.

NOTE:

In the default installation, after synchronizing, employees are automatically created for the user accounts. If an account definition for the client is not known at the time of synchronization, user accounts are linked with employees. However, account definitions are not assigned. The user accounts are therefore in a Linked state.

To manage the user accounts using account definitions, assign an account definition and a manage level to these user accounts.

To manage user accounts through account definitions

  1. Create an account definition.

  2. Assign an account definition to the client.

  3. Assign a user account in the Linked state to the account definition. The account definition's default manage level is applied to the user account.

    1. In the Manager, select the SAP R/3 > User accounts > Linked but not configured > Client> category.

    2. Select the Assign account definition to linked accounts task.

    3. In the Account definition menu, select the account definition.

    4. Select the user accounts that contain the account definition.

    5. Save the changes.

Related topics

Editing search criteria for automatic employee assignment

NOTE: One Identity Manager supplies a default mapping for employee assignment. Only carry out the following steps when you want to customize the default mapping.

The criteria for employee assignments are defined for the client. You specify which user account properties must match the employee’s properties such that the employee can be assigned to the user account. You can limit search criteria further by using format definitions.

The search criterion is written in XML notation to the Search criteria for automatic employee assignment column (AccountToPersonMatchingRule) in the SAPMandant table.

Search criteria are evaluated when employees are automatically assigned to user accounts. Furthermore, you can create a suggestion list for assignments of employees to user accounts based on the search criteria and make the assignment directly.

NOTE: Object definitions for user accounts that can have search criteria applied to them are predefined. For example, if you require other objects definitions that limit a preselection of user accounts, set up the respective custom object definitions in the Designer. For more information, see the One Identity Manager Configuration Guide.

To specify criteria for employee assignment

  1. Select the SAP R/3 > Tenants category.
  2. Select the tenant in the result list.
  3. Select the Define search criteria for employee assignment task.
  4. Specify which user account properties must match with which employee so that the employee is linked to the user account.
    Table 51: Standard search criteria for user accounts
    Apply to Column for employee Column for user account
    SAP user accounts of the type "Dialog" Central SAP user account (CentralSAPAccount) User account (Accnt)
  5. Save the changes.
Direct assignment of employees to user accounts based on a suggestion list

In the Assignments pane, you can create a suggestion list for assignments of employees to user accounts based on the search criteria and make the assignment directly. User accounts are grouped in different views for this.

Table 52: Manual assignment view

View

Description

Suggested assignments

This view lists all user accounts to which One Identity Manager can assign an employee. All employees are shown who were found using the search criteria and can be assigned.

Assigned user accounts

This view lists all user accounts to which an employee is assigned.

Without employee assignment

This view lists all user accounts to which no employee is assigned and for which no employee was found using the search criteria.

TIP: By double-clicking on an entry in the view, you can view the user account and employee main data.

To apply search criteria to user accounts

  • Click Reload.

    All possible assignments based on the search criteria are found in the target system for all user accounts. The three views are updated.

To assign employees directly using a suggestion list

  1. Click Suggested assignments.
    1. Check the Selection box of all the user accounts to which you want to assign the suggested employees. Multi-select is possible.
    2. Click Assign selected.
    3. Confirm the security prompt with Yes.

      The employees found using the search criteria are assigned to the selected user accounts.

    – OR –

  2. Click No employee assignment.
    1. Click the Select employee option of the user account to which you want to assign an employee. Select an employee from the menu.
    2. Check the Selection box of all the user accounts to which you want to assign the selected employees. Multi-select is possible.
    3. Click Assign selected.
    4. Confirm the security prompt with Yes.

      The employees displayed in the Employee column are assigned to the selected user accounts.

To remove assignments

  1. Click Assigned user accounts.
    1. Click the Selection box of all user accounts you want to delete the employee assignment from. Multi-select is possible.
    2. Click Remove selected.
    3. Confirm the security prompt with Yes.

      The assigned employees are removed from the selected user accounts.

For more information about defining search criteria, see the One Identity Manager Target System Base Module Administration Guide.

Related topics

Automatically creating departments based on SAP user account information

You can create new departments in One Identity Manager based on user accounts’ department data. In addition, you can specify that departments of user account’s employees are classified as the primary department. These employees can obtain their company resources through these assignments if One Identity Manager is configured correspondingly.

Prerequisites for using this method
  • Employees must be created automatically when user accounts are added or modified. At least one of the following configuration parameters must be activated and the corresponding method implemented.
    Table 53: Configuration Parameter for automatic employee assignment
    Configuration parameter Effect when set

    TargetSystem | SAPR3 | PersonAutoDefault

    Based on the given mode, employees that were added to the database outside the synchronization are automatically assigned to user accounts.

    TargetSystem | SAPR3 | PersonAutoFullsync

    Based on the given mode, employees that were added to or updated in the database by synchronization are automatically assigned to user accounts.

  • There is no synchronization project set up for personnel planning data.

    During synchronization of personnel planning data, departments that have been created already from SAP user account data are marked as outstanding. Use this method to automatically create departments from user account data only when departments are not added by synchronizing personnel planning data. For more information about synchronizing personnel planning data, see the One Identity Manager Administration Guide for SAP R/3 Structural Profiles Add-on.

To create departments from user account data

  • In the Designer, enable the TargetSystem | SAPR3 | AutoCreateDepartment configuration parameter.

    For all objects imported into the One Identity Manager database in this way, the data source is given as import SAP R/3 (column ImportSource = ‘SAP‘).

Related topics

Locking SAP user accounts

The way you lock user accounts depends on how they are managed.

Scenario:

The user account is linked to employees and is managed through account definitions.

User accounts managed through account definitions are locked when the employee is temporarily or permanently disabled. The behavior depends on the user account manage level. Accounts with the Full managed manage level are disabled depending on the account definition settings. The Lock user account and Unlock user account tasks cannot be applied to these accounts. For user accounts with a manage level, configure the required behavior using the template in the SAPUser.U_Flag column.

Scenario:

The user accounts are linked to employees. No account definition is applied.

User accounts managed through user account definitions are locked when the employee is temporarily or permanently disabled. The behavior depends on the QER | Person | TemporaryDeactivation configuration parameter

  • If the configuration parameter is set, the employee’s user accounts are locked when the employee is permanently or temporarily disabled. The Lock user account and Unlock user account tasks cannot be applied to these accounts.

  • If the configuration parameter is not set, the employee’s properties do not have any effect on the associated user accounts.

To lock the user account when the configuration parameter is disabled

  1. In the Manager, select the SAP R/3 > User accounts category.

  2. Select the user account in the result list.

  3. Select the Lock user account task.

  4. Confirm the prompt with OK.

Scenario:

User accounts not linked to employees.

To lock a user account that is no longer linked to an employee

  1. In the Manager, select the SAP R/3 > User accounts category.

  2. Select the user account in the result list.

  3. Select the Lock user account task.

  4. Confirm the prompt with OK.

A process is generated, which publishes this user account modification in the target system. Once the lock has been published in the target system, the User account locked option is enabled on the Login data tab. The user can no longer log in with this user account.

To unlock a user account

  1. Select the SAP R/3 > User accounts category.
  2. Select the user account in the result list.
  3. Select the Unlock user account task.
  4. Confirm the prompt with OK.

    This generates a process that publishes the change in the target system. The User account locked option is disabled as soon as the process is successfully completed.

Detailed information about this topic

For more information, see theOne Identity Manager Target System Base Module Administration Guide.

Related topics
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