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Identity Manager 9.1 - Web Designer Web Portal User Guide

General tips and getting started Security keys (WebAuthn) Requests
Setting up and configuring request functions Requesting products Saved for Later list Pending requests Displaying request history Resubmitting requests Canceling requests Renewing products with limit validity periods Unsubscribing products Displaying approvals Undoing approvals Request inquiries Auditing requests Escalated requests
Attestation
Managing attestations Attestors for attestation cases Sending attestation reminders My attestation cases Pending attestations Displaying attestation history Attestation inquiries Auditing attestations Escalation
Compliance Responsibilities
My responsibilities
Specifying keywords for requestable products Managing my departments Managing my application roles Managing my devices Managing my business roles Managing my identities Managing my cost centers Managing my multi-request resources Managing my multi requestable/unsubscribable resources Managing my resources Managing my software applications Managing my locations Managing my system entitlements Managing my system roles Managing my assignment resources
Delegating tasks Ownerships Auditing
Auditing departments Auditing application roles Auditing devices Auditing business roles Auditing identities Auditing cost centers Auditing multi-request resources Auditing multi requestable/unsubscribable resources Auditing resources Auditing software Auditing locations Auditing system roles Auditing system entitlements Auditing assignment resources
Governance administration
Managing departments Managing business roles Managing identities Managing cost centers Managing multi-request resources Managing multi requestable/unsubscribable resources Managing resources Managing locations System entitlements Managing system roles Managing assignment resources
Applications Calls Discovering your statistics on the home page Appendix: Attestation conditions and approval policies from attestation procedures Appendix: Page and menu descriptions
Information (Menu description) My requests (Menu description) Profile (Menu description) Help (Menu description) Request (Menu description) Attestation (Menu description)
My attestation status (page description) My actions (page description)
Pending attestations (page description)
Pending attestations – Attestation policies (page description) Pending attestations: One Identity Manager application roles (page description) Pending attestations: Departments (page description) Pending attestations: System roles (page description) Pending attestations: Locations (page description) Pending attestations: Business roles (page description) Pending attestations: PAM assets (page description) Pending attestations: PAM user accounts (page description) Pending attestations: Employees (page description) Pending attestations: Cost centers (page description) Pending attestations: User accounts (page description) Pending attestations: System entitlements (page description) Pending attestations: Resources (page description) Pending attestations: Assignment resources (page description) Pending attestation: Multi-request resources (page description) Pending attestations: Software (page description) Pending attestations: Multi requestable/unsubscribable resources (page description) Pending attestations: Devices (page description) Pending attestations – approvals (page description)
Attestation history (page description) Attestation inquiries (page description)
Auditing (page description) Governance administration (page description) Attestation escalation approval (page description)
Compliance (Menu description) Responsibilities (Menu description)
My responsibilities (page description)
Identities (page description) System entitlements (page description) Business roles (page description) System roles (page description) Departments (page description) Cost centers (page description) Locations (page description) Application roles (page description) Resources (page description) Assignment resources (page description) Multi-request resources (page description) Software (page description) Multi requestable/unsubscribable resources (page description) Devices (page description)
Delegating tasks (page description) Ownerships (page description) Auditing (page description)
Auditing – Departments (page description) Auditing – Application roles (page description) Auditing – Device (page description) Auditing – Business roles (page description) Auditing – Identity details (page description) Auditing – Cost center (page description) Auditing – Multi-request resources (page description) Auditing – Multi requestable/unsubscribable resources (page description) Auditing - Resources (page description) Auditing – Software (page description) Auditing – Locations (page description) Auditing – System roles (page description) Auditing - Assignment resource (page description) Auditing – Active Directory (page description) Auditing – Azure Active Directory (page description) Auditing – Custom target system group (page description) Auditing – Google Workspace (page description) Auditing – Domino (page description) Auditing – LDAP (page description) Auditing – Oracle E-Business Suite (page description) Auditing – Privileged Account Management (page description) Auditing – SAP R/3 (page description) Auditing – Unix (page description)
Governance administration (page description)
Business roles (page description) Identities (page description) Multi-request resources (page description) Multi requestable/unsubscribable resources (page description) Organization (page description) Resources (page description) System entitlements (page description) System roles (page description) Assignment resources (page description)
Calls (Menu description)

New system role (page description)

To open the New system Roles page go to Responsibilities > My Responsibilities > System Roles > New system role.

On the New System Role page, you can create a new system role for which you are responsible. Do this by entering the new system role's main data (see Creating your own system roles).

Enter the following main data.

Table 335: System role main data

Property

Description

System role

Enter a full, descriptive name for the system role.

Display name

Enter a name for displaying the system role in the One Identity Manager tools.

Internal product name

Enter a company internal name for the system role.

System role type

Select the role type of the system role.

The system role type specifies which type of company resources make up the system role.

Service item

Click Create a new service item and create a new service item (a product).

If a service item is already assigned, click Change and select a service item.

You cannot use a system role until a service item has been assigned to it.

System role manager

Click Change and select the identity responsible for the system role. This identity can edit the system role's main data and be used as an attestor for system role properties.

If the system role can be requested in the IT Shop, the manager will automatically be a member of the application role for product owners assigned the service item.

Comment

Enter a comment for the system role.

IT shop

Select the check box if the system role can also be requested through the IT Shop. This system role can be requested by identities through the Web Portal and the request granted by a defined approval process. The system role can still be assigned directly to identities and hierarchical roles. For more information about IT Shop, see the One Identity Manager IT Shop Administration Guide.

Only use in IT Shop

Select the check box if the system role can only be requested through the IT Shop. This system role can be requested by identities through the Web Portal and the request granted by a defined approval process. The system role may not be assigned directly to hierarchical roles.

System role overview page (page description)

To open a system role's overview page go to Responsibilities > My Responsibilities > System Roles and click a system role.

On the system role's overview page, you can perform various actions on the system role you selected beforehand.

To do this, click on one of the tiles:

Table 336: Tiles

Tile

Description

Overview

Opens the Overview - System role page (see Overview – System role (page description)).

Here you can see all the relevant information about departments summarized in an overview. (see Displaying my system roles' overviews). For more information, click on the links inside one of the shapes.

Main data

Opens the Main data - System role page (see Main data – System role (page description)).

Here you can see and edit the system role's main data (see Displaying and editing my system roles' main data).

Memberships

Opens the Memberships - System role page (see Memberships – System role (page description)).

You select the following actions:

Permissions

Opens the Entitlements – System role page (see Entitlements – System role (page description)).

You select the following actions:

Compliance

Opens the Compliance – System role page (see Compliance – System role (page description)).

Here you can see rule violations that were caused by this system role (see Displaying my system roles' rule violations).

Attestation

Opens the Attestation – System role page (see Attestation – System role (page description)).

You select the following actions:

Risk

Opens the Risk – System role page (see Risk – System role (page description)).

Here you can see the system role's risk index (see Displaying my system roles' risk indexes). For more information about risk assessment, see the Risk assessment.

History

Opens the History – System role page (see History – System role (page description)).

Here you can see all the changes made to the system role (see My system roles' history).

Usage

Opens the Usage – System role page (see Usage – System role (page description)).

Here you can see which roles and organizations belong to members of the system role (see Displaying role memberships of my system roles' members).

Compliance reports

Opens the Compliance report – System role page (see Compliance reports – system role (page description)).

You select the following actions:

Overview – System role (page description)

To open the Overview – System role page go to Responsibilities > My Responsibilities > System Roles > select system role > Overview.

On the Overview - System role page, you can see all the information relevant to the system role in summarized in an overview (see Displaying my system roles' overviews).

This information is displayed as shapes. For more information, click on the links inside one of the shapes.

Main data – System role (page description)

To open the Main data – System role page go to Responsibilities > My Responsibilities > System Roles > select system role > Main data.

On the Main data - System role page, you can show and edit the system role's main data (see Displaying and editing my system roles' main data).

The following tables give you an overview of the different functions and content on the Main data – System role page.

Table 337: Controls

Control

Description

Save

Use this button to save the changes to the main data.

You can change the following main data.

Table 338: System role main data

Property

Description

System role

Enter a full, descriptive name for the system role.

Display name

Enter a name for displaying the system role in the One Identity Manager tools.

Internal product name

Enter a company internal name for the system role.

System role type

Select the role type of the system role.

The system role type specifies which type of company resources make up the system role.

Service item

Click Create a new service item and create a new service item (a product).

If a service item is already assigned, click Change and select a service item.

You cannot use a system role until a service item has been assigned to it.

System role manager

Click Change and select the identity responsible for the system role. This identity can edit the system role's main data and be used as an attestor for system role properties.

If the system role can be requested in the IT Shop, the manager will automatically be a member of the application role for product owners assigned the service item.

Comment

Enter a comment for the system role.

IT shop

Select the check box if the system role can also be requested through the IT Shop. This system role can be requested by identities through the Web Portal and the request granted by a defined approval process. The system role can still be assigned directly to identities and hierarchical roles. For more information about IT Shop, see the One Identity Manager IT Shop Administration Guide.

Only use in IT Shop

Select the check box if the system role can only be requested through the IT Shop. This system role can be requested by identities through the Web Portal and the request granted by a defined approval process. The system role may not be assigned directly to hierarchical roles.

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