IBM Notes objects such as user accounts, groups, mail-in databases, servers, policies, and certificates can be administrated with One Identity Manager. By defining Notes domains in One Identity Manager, you are able to manage several productive IBM Notes environments in parallel with a One Identity Manager database. Notes users and employee documents are managed as user accounts in One Identity Manager.

One Identity Manager provides company employees with the necessary user accounts. You may use different mechanisms for connecting employees to their Notes user accounts. These user accounts can also be managed separately from employees and therefore administrative user accounts can be set up.

When you certify a new user, a series of user specific files are generated, which must be available to the user for working with IBM Notes. When you add a user with the IBM Notes connector, the user ID file for authentication, the mailbox file, and the user’s personal address book are created.

Groups and mail-in databases are managed by One Identity Manager along side user accounts. Groups are used to provide users the access permissions they need or they can be used for email distribution lists. Users can send or receive messages through shared mail-in databases. Users can access these mail-in databases when access permissions have been granted. If you add a mail-in database using One Identity Manager, the necessary mailbox file is created.

Server documents, certificates, policies, and templates for mailbox files are only loaded into the One Identity Manager database so they can be referenced when you set up user accounts and groups. One Identity Manager access lists can be defined for server documents in order to specify who has access to a server for what reason.