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Identity Manager On Demand - Starling Edition Hosted - Web Portal User Guide

General tips and getting started Managing reports Requests
Setting up and configuring request functions Requesting products Managing the Saved for Later list Pending requests Displaying request history Displaying archived requests Resubmitting requests Canceling requests Renewing products with limit validity periods Unsubscribing products Displaying requests Undoing approvals Managing request inquiries directed at you
Attestation
Managing attestation inquiries directed at you Managing attestations Displaying attestation history My attestation cases Undo attestation case approvals Pending attestations
Compliance Managing risk index functions Responsibilities
Managing task delegations Ownerships My responsibilities
Managing my departments Managing my application roles Managing my devices Managing my business roles Managing my identities Managing my cost centers Managing my multi-request resources Managing my multi requestable/unsubscribable resources Managing my resources Managing my software applications Managing my locations Managing my system entitlements Managing my system roles Managing my assignment resources
Managing data
Managing departments Managing user accounts Managing business roles Managing identities Managing cost centers Managing multi-request resources Managing multi requestable/unsubscribable resources Managing resources Managing locations Managing system entitlements Managing system roles Managing assignment resources
Opening other web applications Managing tickets Appendix: Attestation conditions and approval policies from attestation procedures

Analyzing assignments to departments

You can display how a department assignment came about by displaying an assignment analysis for the corresponding membership.

To display the assignment analysis for a membership

  1. In the menu bar click Data administration > Data Explorer.

  2. In the Data Explorer navigation, click Departments.

  3. On the Departments page, click the department whose memberships you want to display.

  4. On the Edit Department pane, click the Memberships tab.

  5. On the Memberships tab, click Secondary memberships.

  6. Click the membership to display its assignment analysis.

Adding identities to departments

You can add identities to departments.

The following assignment options are available:

To assign an identity to a department using a request

  1. In the menu bar click Data administration > Data Explorer.

  2. In the Data Explorer navigation, click Departments.

  3. On the Departments page, click the department to which you want to add an identity.

  4. In the Edit Department pane, click the Memberships tab.

  5. On the Memberships tab, click Secondary memberships.

  6. Click Request memberships.

  7. In the Request Memberships pane, next to the identity to which you want to assign the department, select the check box.

  8. Click Request memberships.

  9. Close the Edit Department pane.

  10. In the menu bar, click Requests > Shopping cart.

  11. On the Shopping Cart page, click Submit.

    Once the request has been granted approval, the identity is assigned to the department.

To add members automatically through a dynamic role

  1. In the menu bar click Data administration > Data Explorer.

  2. In the Data Explorer navigation, click Departments.

  3. On the Departments page, click the department for which you want to create a dynamic role.

  4. In the Edit Department pane, click the Memberships tab.

  5. On the Memberships tab, click Automatic memberships.

  6. Click Create dynamic role.

  7. Use conditions to specify which identities to add over the dynamic role. Perform the following actions to do this:

    1. Click Add condition.

    2. In the Property menu, select the relevant property.

    3. In the Operator menu, select a logical operator.

    4. In the final field, specify a comparison value.

    5. (Optional) To add another condition, click Add another condition and repeat the steps.

    6. (Optional) To change the way the conditions are linked, you can toggle between And and Or by clicking the link.

    TIP: To remove a condition, click (Delete).

    For more information about customizing filter conditions, see Custom filter conditions.

  8. Click Save.

  9. (Optional) In the Calculation schedule menu, select the schedule that specifies when memberships are calculated.

  10. (Optional) To calculate memberships immediately after a relevant object is changed, select the Assignments recalculated immediately check box.

  11. Click Save.

TIP: A membership that was created through a dynamic role is labeled as Assigned by dynamic role in the memberships list.

To re-add an excluded member

  1. In the menu bar click Data administration > Data Explorer.

  2. In the Data Explorer navigation, click Departments.

  3. On the Departments page, click the department to which you want to re-add a member.

  4. In the Edit Department pane, click the Memberships tab.

  5. On the Memberships tab, click Excluded members.

  6. Select the check box next to the identity you want to re-add as a member.

  7. Click Remove exclusion.

Related topics

Removing identities from departments

You can remove identities from departments by deleting the corresponding memberships.

To remove a department from an identity

  1. In the menu bar click Data administration > Data Explorer.

  2. In the Data Explorer navigation, click Departments.

  3. On the Departments page, click the department that has a membership you want to delete.

  4. In the Edit Department pane, click the Memberships tab.

  5. On the Memberships tab, click Secondary Memberships.

  6. Select the check box next to the membership you want to delete.

  7. Click Remove.

  8. (Optional) In the Remove Memberships pane, perform the following:

    • For assignment requests: In the Reason for unsubscribing the membership field, enter why you want to remove the membership.

    • For memberships assigned through dynamic roles: In the Reason for excluding the members field, enter why you want to delete the memberships.

  9. Click Delete memberships.

    TIP: If you only selected direct memberships, confirm the prompt in the Remove Memberships dialog with Yes.

Managing department entitlements

Identities can be assigned entitlements to different objects, such as, groups, accounts, roles, or applications. By assigning entitlements to system roles you avoid having to assign entitlements separately to each identity because all the identities are automatically assigned to the departments.

Detailed information about this topic
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