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Identity Manager 9.1 - Web Designer Web Portal User Guide

General tips and getting started Security keys (WebAuthn) Requests
Setting up and configuring request functions Requesting products Saved for Later list Pending requests Displaying request history Resubmitting requests Canceling requests Renewing products with limit validity periods Unsubscribing products Displaying approvals Undoing approvals Request inquiries Auditing requests Escalated requests
Attestation
Managing attestations Attestors for attestation cases Sending attestation reminders My attestation cases Pending attestations Displaying attestation history Attestation inquiries Auditing attestations Escalation
Compliance Responsibilities
My responsibilities
Specifying keywords for requestable products Managing my departments Managing my application roles Managing my devices Managing my business roles Managing my identities Managing my cost centers Managing my multi-request resources Managing my multi requestable/unsubscribable resources Managing my resources Managing my software applications Managing my locations Managing my system entitlements Managing my system roles Managing my assignment resources
Delegating tasks Ownerships Auditing
Auditing departments Auditing application roles Auditing devices Auditing business roles Auditing identities Auditing cost centers Auditing multi-request resources Auditing multi requestable/unsubscribable resources Auditing resources Auditing software Auditing locations Auditing system roles Auditing system entitlements Auditing assignment resources
Governance administration
Managing departments Managing business roles Managing identities Managing cost centers Managing multi-request resources Managing multi requestable/unsubscribable resources Managing resources Managing locations System entitlements Managing system roles Managing assignment resources
Applications Calls Discovering your statistics on the home page Appendix: Attestation conditions and approval policies from attestation procedures Appendix: Page and menu descriptions
Information (Menu description) My requests (Menu description) Profile (Menu description) Help (Menu description) Request (Menu description) Attestation (Menu description)
My attestation status (page description) My actions (page description)
Pending attestations (page description)
Pending attestations – Attestation policies (page description) Pending attestations: One Identity Manager application roles (page description) Pending attestations: Departments (page description) Pending attestations: System roles (page description) Pending attestations: Locations (page description) Pending attestations: Business roles (page description) Pending attestations: PAM assets (page description) Pending attestations: PAM user accounts (page description) Pending attestations: Employees (page description) Pending attestations: Cost centers (page description) Pending attestations: User accounts (page description) Pending attestations: System entitlements (page description) Pending attestations: Resources (page description) Pending attestations: Assignment resources (page description) Pending attestation: Multi-request resources (page description) Pending attestations: Software (page description) Pending attestations: Multi requestable/unsubscribable resources (page description) Pending attestations: Devices (page description) Pending attestations – approvals (page description)
Attestation history (page description) Attestation inquiries (page description)
Auditing (page description) Governance administration (page description) Attestation escalation approval (page description)
Compliance (Menu description) Responsibilities (Menu description)
My responsibilities (page description)
Identities (page description) System entitlements (page description) Business roles (page description) System roles (page description) Departments (page description) Cost centers (page description) Locations (page description) Application roles (page description) Resources (page description) Assignment resources (page description) Multi-request resources (page description) Software (page description) Multi requestable/unsubscribable resources (page description) Devices (page description)
Delegating tasks (page description) Ownerships (page description) Auditing (page description)
Auditing – Departments (page description) Auditing – Application roles (page description) Auditing – Device (page description) Auditing – Business roles (page description) Auditing – Identity details (page description) Auditing – Cost center (page description) Auditing – Multi-request resources (page description) Auditing – Multi requestable/unsubscribable resources (page description) Auditing - Resources (page description) Auditing – Software (page description) Auditing – Locations (page description) Auditing – System roles (page description) Auditing - Assignment resource (page description) Auditing – Active Directory (page description) Auditing – Azure Active Directory (page description) Auditing – Custom target system group (page description) Auditing – Google Workspace (page description) Auditing – Domino (page description) Auditing – LDAP (page description) Auditing – Oracle E-Business Suite (page description) Auditing – Privileged Account Management (page description) Auditing – SAP R/3 (page description) Auditing – Unix (page description)
Governance administration (page description)
Business roles (page description) Identities (page description) Multi-request resources (page description) Multi requestable/unsubscribable resources (page description) Organization (page description) Resources (page description) System entitlements (page description) System roles (page description) Assignment resources (page description)
Calls (Menu description)

Entitlements – Identity (page description)

To open the Entitlements - Identity page go to Responsibilities > Governance Administration > Identities > click an identity > Entitlements.

On the Entitlements – Identity page, you can:

TIP: Entitlements form the basis for membership in an object (for example in a department).

The following tables give you an overview of the various features and content on the Entitlements – Identity page.

Table 831: Controls

Control

Description

Deleting memberships

Use this button to delete selected entitlements (such as, membership in groups) (see Deleting identity entitlements). To do this, select the check box in front of the entitlement and click the button.

Table 832: Columns

Column

Description

Entitlement

Shows you the entitlement's name.

Object type

Shows you the entitlement type (for example, if it is a system role)

Origin

Shows you how the entitlement was assigned. For example, the entitlement might have been assigned through a dynamic role.

TIP: You can show less data by using the column filters. For more information, see Filtering.

Delegations – Identity (page description)

To open the Delegations - Identity page go to Responsibilities > Governance Administration > Identities > click an identity > Delegations.

On the Delegations – Identity page, you can:

The following tables give you an overview of the various features and content on the Delegations – Identity page.

Table 833: Controls

Control

Description

Actions > Delete all delegations

Use this action to delete all existing delegations that the identity has triggered (see Deleting identities' delegations).

NOTE: You cannot delete responsibilities that you have delegated to the identity here. Delete this delegation instead as described in Deleting delegations.

Actions > Delete delegation

Use this action to delete delegations that you have previously selected using the Select button (see Deleting identities' delegations).

Actions > Select all

Use this action to select all the delegations and then delete them (see Deleting identities' delegations).

New delegation

Use this button to add a new delegation (see Adding delegations for identities).

Table 834: Controls in the details pane of a delegation

Control

Description

Withdraw request

Use this button to cancel the selected delegation (see Canceling identity delegations).

Details

You can use this function to view details of all objects involved in the delegation (see Displaying identity delegations).

Table 835: Columns

Column

Description

Name

Shows you the name of the object whose responsibility has been delegated.

Delegator

Shows you the name of the identity that created the delegation.

Delegation recipient

Shows you the name of the identity to which the responsibility was delegated.

Criteria

Shows you what type of delegated responsibility it is. For example, if you delegate responsibility through an identity, the criteria is Employee manager.

Delete

Use the buttons to select delegations that you want to delete later using Actions > Delete delegation.

TIP: You can show less data by using the column filters. For more information, see Filtering.

TIP: You can view more information about each delegation on the tabs in the detail pane.

Attestation – Identity (page description)

To open the Attestation – Identity page go to Responsibilities > Governance Administration > Identities > click an identity > Attestation.

On the Attestation - Identity page you can:

The following tables give you an overview of the various features and contents of the Attestation – Identity page.

Table 836: Controls

Control

Description

View approvers for pending cases

Use this button to display all identities that still have to make approval decisions about attestation cases (see Displaying attestors of identity pending attestation cases) Then you can send them reminder mails.

Send reminder

You can use this button to send reminder mails to all identities that still have attestation cases to approve on the current tab (see Sending reminders about identity pending attestation cases).

Approve

Opens the Pending Attestations – Identity page (see Pending attestations – Identity (page description)).

Use this button to make approval decisions about attestation cases pending for the identity (see Approving and denying identity attestation cases).

Table 837: Controls in the attestation case's details pane

Control

Description

Actions > Send a reminder mail

Use this action to display all identities that can make approval decisions about the attestation case (see Displaying attestors of identity pending attestation cases) Then you can send reminder emails to these identities (see Sending reminders about identity pending attestation cases).

Show details

You can use this button to display details about all the objects that are included in this attestation case (see Displaying identity attestation cases)

Table 838: Columns

Column

Description

Display name

Shows the name of the object included in the attestation case.

Attestation policy

Shows the name of the attestation policy in use.

State

Shows the current status of the attestation case.

The following status' are possible:

  • Pending: The attestation case is not closed yet and must still be approved.

  • Approved: The attestation case was approved. In the details pane, on the Workflow tab, you can see why the attestation case was granted approval.

  • Denied: The attestation case was denied. In the details pane, on the Workflow tab, you can see why the attestation case was denied approval.

New

Shows whether the attestation case is new. New cases have not been granted approval yet but might have been denied approval before.

Due date

Shows by when the attestation case must be completed.

Risk index

Show the attestation case's risk index.

TIP: You can show less data by using the column filters. For more information, see Filtering.

Risk – Identity (page description)

To open the Risk – Identity page go to Responsibilities > Governance Administration > Identities > click an identity > Risk.

On the Risk – Identity page, you can:

The risk index is calculated from the sum of all attribute-based values and the maximum of all assignment-based values.

The following tables give you an overview of the various features and content on the Risk – Identity page.

Table 839: Controls

Control

Description

View risk functions

Use this button to show the attributes and assignments that contribute to the calculated risk index.

Table 840: Columns

Column

Description

Risk index

Shows which property/assignment affects the risk index.

Risk

  • At root level: Shows the summarized risk index of the property/assignment.

  • At other levels: Shows other details about the properties/assignments.

Weighting/change value

Shows, depending on the type of calculation, the value used to weigh the determined risk index in the overall calculation or the value used to alter the risk index respectively.

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