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Password Manager 5.14 - Administration Guide

About Password Manager Getting started Password Manager architecture
Password Manager components and third-party applications Typical deployment scenarios Password Manager in a perimeter network Management Policy overview Password policy overview Secure Password Extension overview reCAPTCHA overview User enrollment process overview Questions and Answers policy overview Password change and reset process overview Data replication Phone-based authentication service overview
Management policies
Checklist: Configuring Password Manager Understanding Management Policies Adding or cloning a new Management Policy Configuring access to the Administration Site Configuring access to the Password Manager Self-Service Site Configuring access to the Helpdesk Site Configuring Questions and Answers policy Workflow overview Custom workflows Custom activities Password Manager Self-Service Site workflows Helpdesk workflows Notification activities User enforcement rules
General Settings
General Settings overview Search and logon options Importing and exporting configuration settings Outgoing mail servers Diagnostic logging Scheduled tasks Web Interface customization Instance reinitialization Realm Instances Domain Connections Extensibility features RADIUS Two-Factor Authentication Internal Feedback Customizing help link URL Password Manager components and third-party applications Unregistering users from Password Manager Bulk Force Password Reset Fido2 key management Working with Redistributable Secret Management account Email templates
Upgrading Password Manager Administrative Templates Secure Password Extension Password Policies Enable 2FA for administrators and helpdesk users Reporting Password Manager integration Accounts used in Password Manager Open communication ports for Password Manager Customization options overview Third-party contributions Glossary

Invitation to Create/Update Profile Task

This task is used to enumerate users who are not registered with Password Manager or must update their Q&A profiles and send email notifications to such users. This task is applied to users who have not been invited to create or update their Q&A profiles.

The scope of this task corresponds to the scope of the Invite Users to Create/Update Q&A Profiles user enforcement rule.

To each user from the user scope, the task is applied only once. After a user has been invited to create or update his Q&A profile, the Reminder to Create/Update Profile task will be applied to this user.

You should configure this scheduled task to enable the Invite Users to Create/Update Q&A Profiles user enforcement rule. If you disable this scheduled task, the user enforcement rule will not be implemented. For more information on this user enforcement rule, see Invite users to create/update profiles.

To schedule this task

  1. Connect to the Administration Site by typing the Administration Site URL in the address bar of your Web browser. By default, the URL is http://<ComputerName>/PMAdmin/.

    NOTE: When prompted to log in, provide your domain user name in a domainname\username format.

  2. On the menu bar, click General Settings, then click the Scheduled Tasks tab.

  3. Click Edit under the Invitation to Create/Update Profile task.

  4. From the drop-down list select one of the following options: Run hourly, Run daily or Run weekly.

  5. Depending on the option selected above, specify the time and/or days of the week when this task should be run.

  6. Under Run the task on this Password Manager instance, select the Password Manager server on which the task should be run.

    IMPORTANT: The task status can be viewed only on the Password Manager instance on which the task is scheduled to run.

  7. Click Save.

To force the task to run earlier than scheduled, click the Run now link under the task.

Reminder to Create/Update Profile Task

This task is used to send notifications to users who have been invited to create or update their Q&A profiles. If you configure the notification schedule, the task will send notification messages (email and/or Secure Password Extension notifications) to corresponding users.

The scope of this task corresponds to the scope of the Remind Users to Create/Update Q&A Profiles user enforcement rule.

You should configure this scheduled task to enable the Remind Users to Create/Update Q&A Profiles user enforcement rule. If you disable the scheduled task, the user enforcement rule will not be implemented. For more information on this user enforcement rule, see Remind users to create/update profiles.

To schedule this task

  1. Connect to the Administration Site by typing the Administration Site URL in the address bar of your web browser. By default, the URL is http://<ComputerName>/PMAdmin/.

    NOTE: When prompted to log in, provide your domain user name in a domainname\username format.

  2. On the menu bar, click General Settings, then click the Scheduled Tasks tab.

  3. Click Edit under the Reminder to Create/Update Profile task.

  4. From the drop-down list select one of the following options: Run hourly, Run daily or Run weekly.

  5. Depending on the option selected above, specify the time and/or days of the week when this task should be run.

  6. Under Run the task on this Password Manager instance, select the Password Manager server on which the task should be run.

    IMPORTANT: The task status can be viewed only on the Password Manager instance on which the task is scheduled to run.

  7. Click Save.

To force the task to run earlier than scheduled, click the Run now link under the task.

Reminder to Change Password Task

This task is used to send notifications about password expiration. Notifications will be sent to users whose passwords expire in the number of days specified in the Reminder to Change Password user enforcement rule.

The scope of this task corresponds to the scope of the Remind Users to Change Password user enforcement rule.

You should configure this scheduled task to enable the Remind Users to Change Password user enforcement rule. If you disable the scheduled task, the user enforcement rule will not be implemented. For more information on this user enforcement rule, see Remind users to change password.

To schedule this task

  1. Connect to the Administration Site by typing the Administration Site URL in the address bar of your Web browser. By default, the URL is http://<ComputerName>/PMAdmin/.

    NOTE: When prompted to log in, provide your domain user name in a domainname\username format.

  2. On the menu bar, click General Settings, then click the Scheduled Tasks tab.

  3. Click Edit under the Reminder to Change Password task.

  4. From the drop-down list select one of the following options: Run hourly, Run daily or Run weekly.

  5. Depending on the option selected above, specify the time and/or days of the week when this task should be run.

  6. Under Run the task on this Password Manager instance, select the Password Manager server on which the task should be run.

    IMPORTANT: The task status can be viewed only on the Password Manager instance on which the task is scheduled to run.

  7. Click Save.

To force the task to run earlier than scheduled, click the Run now link under the task.

Active Directory Sites

This task is used to update Active Directory sites in the Domain Connection settings. Currently, it is a manual task where you specify the Active Directory sites in the domain connection settings (by selecting the site in which you want Password Manager to replicate changes as soon as they occur in other sites). You can automate and schedule this task by using this option.

To schedule this task

  1. Connect to the Administration Site by entering the Administration Site URL in the address bar of your web browser. By default, the URL is http://<ComputerName>/PMAdmin/.

    NOTE: When prompted to log in, provide your domain user name in a domainname\username format.

  2. On the menu bar, click General Settings, then click the Scheduled Tasks tab.

  3. Click Edit under the Active Directory Sites task.

  4. From the drop-down list, select one of the following options: Run hourly, Run daily or Run weekly.

  5. Depending on the option selected above, specify the time and/or days of the week when this task must run.

  6. Under Run the task on this Password Manager instance, select the Password Manager server on which the task must run.

    IMPORTANT: The task status can be viewed only on the Password Manager instance on which the task is scheduled to run.

  7. Click Save.

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