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Identity Manager 8.1 - Administration Guide for Connecting to SharePoint Online

Mapping a SharePoint Online environment in One Identity Manager Synchronizing a SharePoint Online environment Managing SharePoint Online user accounts and employees Managing the assignments of SharePoint Online groups and roles Mapping of SharePoint Online objects in One Identity Manager
SharePoint Online tenants SharePoint Online user accounts SharePoint Online groups SharePoint Online permission levels SharePoint Online site collections SharePoint Online sites SharePoint Online roles
Handling of SharePoint Online objects in Web Portal Basic data for managing a SharePoint Online environment Appendix: Configuration parameters for managing SharePoint Online Appendix: Default project template for SharePoint Online Appendix: Editing system objects About us

Creating manage levels

The One Identity Manager supplies a default configuration for the Unmanaged and Full managed manage levels. You can define other manage levels depending on your requirements.

IMPORTANT: In Designer, extend the templates by adding the procedure for the additional manage levels. For detailed information about templates, see the One Identity Manager Configuration Guide.

To create a manage level

  1. In Manager, select SharePoint Online | Basic configuration data | Account definitions | Manage levels.

  2. Click in the result list toolbar.

  3. On the master data form, edit the master data for the manage level.
  4. Save the changes.
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Master data for manage levels

Enter the following data for a manage level.

Table 11: Master Data for a Manage Level
Property Description

Manage level

Name of the manage level.

Description

Spare text box for additional explanation.

IT operating data overwrites

Specifies whether user account data formatted from IT operating data is automatically updated. Permitted values are:

  • Never: Data is not updated.

  • Always: Data is always updated.

  • Only initially: The data is only determined at the start.

Retain groups if temporarily disabled

Specifies whether user accounts of temporarily disabled employees retain their group memberships.

Lock user accounts if temporarily disabled *)

Specifies whether user accounts of temporarily disabled employees are locked.

Retain groups if permanently disabled

Specifies whether user accounts of permanently disabled employees retain group memberships.

Lock user accounts if permanently disabled *)

Specifies whether user accounts of permanently disabled employees are locked.

Retain groups on deferred deletion

Specifies whether user accounts of employees marked for deletion retain their group memberships.

Lock user accounts if deletion is deferred*)

Specifies whether user accounts of employees marked for deletion are locked.

Retain groups on security risk

Specifies whether user accounts of employees posing a security risk retain their group memberships.

Lock user accounts if security is at risk*)

Specifies whether user accounts of employees posing a security risk are locked.

Retain groups if user account disabled

Specifies whether locked user accounts retain their group memberships.

NOTE: SharePoint Online user accounts cannot be locked!

When an employee is disabled, deleted (with delay) or rated as a security risk, their SharePoint Online user accounts remain enabled. For logging into a SharePoint Online site collection, you need to know if the user account referenced as an authentication object is locked or disabled. To prevent a disabled, deleted or security risk employee logging into a SharePoint Online site collection, manage the user accounts linked as authentication objects using account definitions.

Creating mapping rules for IT operating data

An account definition specifies which rules are used to form the IT operating data and which default values will be used if no IT operating data can be found through the employee's primary roles.

The following IT operating data is used in the One Identity Manager default configuration for automatic creating and modifying of user accounts for an employee in the target system.

  • SharePoint Online authentication mode

  • Groups can be inherited

  • Privileged user account

To create a mapping rule for IT operating data

  1. In the Manager, select SharePoint Online | Basic configuration data | Account definitions | Account definitions.

  2. Select an account definition in the result list.

  3. Select Edit IT operating data mapping and enter the following data.

    Table 12: Mapping rule for IT operating data

    Property

    Description

    Column

    User account property for which the value is set. In the menu, you can select the columns that use the TSB_ITDataFromOrg script in their template.

    Source

    Specifies which roles to use in order to find the user account properties. You have the following options:

    • Primary department

    • Primary location

    • Primary cost center

    • Primary business roles

      NOTE: Only use the primary business role if the Business Roles Module is installed.

    • Empty

      If you select a role, you must specify a default value and set the option Always use default value.

    Default value

    Default value of the property for an employee's user account if the value is not determined dynamically from the IT operating data.

    Always use default value

    Specifies whether user account properties are always filled with the default value. IT operating data is not determined dynamically from a role.

    Notify when applying the standard

    Specifies whether email notification to a defined mailbox is sent when the default value is used. The Employee - new user account with default properties created mail template is used. To change the mail template, adjust the TargetSystem | SharePointOnline | Accounts | MailTemplateDefaultValues configuration parameter.

  4. Save the changes.

Entering IT operating data

To create user accounts with the Full managed manage level, the required IT operating data must be determined. The operating data required to automatically supply an employee with IT resources is shown in the departments, locations, cost centers, and business roles. An employee is assigned to one primary location, one primary department, one primary cost center or one primary business role. The necessary IT operating data is ascertained from these assignments and used in creating the user accounts. Default values are used if valid IT operating data cannot be found over the primary roles.

You can also specify IT operating data directly for a specific account definition.

Example

Normally, each employee in department A obtains a default user account in the tenantA. In addition, certain employees in department A obtain administrative user accounts in the tenantA.

Create an account definition A for the default user account of the A and an account definition B for the administrative user account of tenant A. Specify the property "Department" in the IT operating data formatting rule for the account definitions A and B in order to determine the valid IT operating data.

Specify the effective IT operating data of department A for the tenant A. This IT operating data is used for standard user accounts. In addition, specify the effective account definition B IT operating data for department A. This IT operating data is used for administrative user accounts.

To define IT operating data

  1. In Manager, select the role in the Organizations or Business roles category.
  2. Select Edit IT operating data in the task view and enter the following data.

    Table 13: IT operating data
    Property Description
    Organization/Business role Department, cost center, location or business role for which the IT operating data is valid.
    Effects on IT operating data application scope. The IT operating data can be used for a target system or a defined account definition.

    To specify an application scope

    1. Click next to the text box.
    2. Under Table, select the table that maps the target system for select the TSBAccountDef table for an account definition.
    3. Select the specific target system or account definition under Effects on.
    4. Click OK.
    Column User account property for which the value is set.

    In the menu, you can select the columns that use the TSB_ITDataFromOrg script in their template.

    Value Concrete value which is assigned to the user account property.
  3. Save the changes.
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