You can delete account definitions if they are not assigned to target systems, employees, hierarchical roles or any other account definitions.
To delete an account definition
In the Manager, select SharePoint Online | Basic configuration data | Account definitions | Account definitions.
Select an account definition in the result list.
Select Change master data.
Disable Automatic assignment to employees on the General tab.
Save the changes.
In the Manager, select SharePoint Online | Basic configuration data | Account definitions | Account definitions.
Select an account definition in the result list.
Select Assign to employees.
Remove employees from Remove assignments.
Save the changes.
In the Manager, select SharePoint Online | Basic configuration data | Account definitions | Account definitions.
Select an account definition in the result list.
Select Assign organizations.
In Remove assignments, remove the relevant departments, cost centers, and locations.
Save the changes.
In the Manager, select SharePoint Online | Basic configuration data | Account definitions | Account definitions.
Select an account definition in the result list.
Remove the business roles in Remove assignments.
Save the changes.
In the Manager, select SharePoint Online | Basic configuration data | Account definitions | Account definitions.
Select an account definition in the result list.
Delete all mapping rules.
Save the changes.
If the account definition was requested through the IT Shop, it must be canceled and removed from all IT Shop shelves.
For more detailed information about unsubscribing requests, see the One Identity Manager Web Portal User Guide.
To remove an account definition from all IT Shop shelves
- OR -
In Manager, select Entitlements | Account definitions (role-based login).
The account definition is removed from all shelves by One Identity Manager Service. All requests and assignment requests with this account definition are canceled in the process.
In the Manager, select SharePoint Online | Basic configuration data | Account definitions | Account definitions.
Select an account definition in the result list.
Select Change master data.
Remove the account definition in the Required account definition menu.
Save the changes.
In Manager, select the site collection in SharePoint Online | Site collections.
Remove the assigned account definitions on the General tab.
Save the changes.
In the Manager, select SharePoint Online | Basic configuration data | Account definitions | Account definitions.
Select an account definition in the result list.
Click to delete an account definition.
When you add a user account, an existing employee can be assigned automatically. This mechanism can follow after a new user account has been created manually or through synchronization. Define criteria for finding employees to apply to automatic employee assignment. If a user account is linked to an employee through the current mode, the user account is given, through an internal process, the default manage level of the account definition entered in the user account's target system. You can customize user account properties depending on how the behavior of the manage level is defined.
If you run this procedure during working hours, automatic assignment of employees to user accounts takes place from that moment onwards. If you disable the procedure again later, the changes only affect user accounts added or updated after this point in time. Existing employee assignment to user accounts remain intact.
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NOTE: It is not recommended to assign employees using automatic employee assignment in the case of administrative user accounts. Use Change master data to assign employees to administrative user account for the respective user account. |
Prerequisites:
Run the following tasks to assign employees automatically.
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NOTE: The following applies for synchronization:
The following applies outside synchronization:
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NOTE: Following a synchronization, To manage the user accounts using account definitions, assign an account definition and a manage level to these user accounts. For more information, see Managing user accounts through account definitions. |
The criteria for employee assignment are defined
Search criteria are evaluated when employees are automatically assigned to user accounts. Furthermore, you can create a suggestion list for assignments of employees to user accounts based on the search criteria and make the assignment directly.
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NOTE: When the employees are assigned to user accounts on the basis of search criteria, user accounts are given the default manage level of the account definition entered in the user account's target system. You can customize user account properties depending on how the behavior of the manage level is defined. It is not recommended to make assignment to administrative user accounts based on search criteria. Use Change master data to assign employees to administrative user account for the respective user account. |
To specify criteria for employee assignment
Apply to |
Column for employee |
Column for user account |
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SharePoint Online user accounts (user authenticated) |
Default email address(DefaultEmailAddress) |
Email address (EMail) |
For detailed information about defining search criteria, see the One Identity Manager Target System Base Module Administration Guide.
The default manage level is applied if you create user accounts using automatic employee assignment. You can change a user account manage level later.
To change the manage level for a user account
In Manager, select SharePoint Online | User accounts (user authenticated).
Select the user account in the result list.
On the
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