Identity Manager 8.1 - Administration Guide for Connecting to SharePoint Online

Default user accounts

Normally, each employee obtains a default user account, which has the permissions they require for their regular work. The user accounts are linked to the employee. By default, the link between employee and SharePoint Online user account is set up through the authentication objects to which the user account is assigned. Alternatively, employees can also be directly linked to the user accounts. Such user accounts can be managed through account definitions. The effect of the link and the scope of the employee’s inherited properties on the user accounts can be configured through an account definition and its manage levels.

To create default user accounts through account definitions

1. Create an account definition and assign the Unmanaged and Full managed manage levels.
2. Specify the effect of temporarily or permanently disabling, deleting or the security risk of an employee on its user accounts and group memberships for each manage level.
3. Create a formatting rule for IT operating data.

   You use the mapping rule to define which rules are used to map the IT operating data for the user accounts, and which default values are used if no IT operating data can be determined via a person's primary roles.

   Which IT operating data is required depends on the target system. The following setting are recommended for default user accounts:

   • In the mapping rule for the IsGroupAccount column, use the default value 1 and enable Always use default value.
   • In the mapping rule for the IdentityType column, use the default value Primary and enable Always use default value.
4. Enter the effective IT operating data for the target system. Select the concrete target system under Effects on.

   Specify in the departments, cost centers, locations, or business roles which IT operating data should apply when you set up a user account.

5. Assign the account definition to employees.

   When the account definition is assigned to an employee, a new user account is created through the inheritance mechanism and subsequent processing.

Related Topics

• Account definitions for SharePoint Online user accounts

Administrative user accounts

An administrative user account must be used for certain administrative tasks. Administrative user accounts are usually predefined by the target system and have fixed names and login names, such as Administrator.

Administrative user accounts are imported into One Identity Manager during synchronization.

Related Topics

• Providing administrative user accounts for one employee
• Providing administrative user accounts for multiple employees

Providing administrative user accounts for one employee

Prerequisites

• The user account must be labeled as a personalized admin identity.

• The employee who will be using the user account must be labeled as a personalized admin identity.

• The employee who will be using the user account must be linked to a main identity.

To prepare an administrative user account for a person

1. Label the user account as a personalized admin identity.

   1. In Manager, select SharePoint Online | User accounts (user authenticated).

      - OR -

      In Manager, select SharePoint Online | User accounts (group authenticated).

   2. Select the user account in the result list.

   3. Select Change master data.

   4. On the General tab, in the Identity selection list, select Personalized administrator identity.

2. Link the user account to the employee who will be using this administrative user account.

   1. In Manager, select SharePoint Online | User accounts (user authenticated).

      - OR -

      In Manager, select SharePoint Online | User accounts (group authenticated).

   2. Select the user account in the result list.

   3. Select Change master data.

   4. On the General tab, in the Person selection list, select the employee who will be using this administrative user account.

      TIP: If you are the target system manager, you can choose to create a new person.

Related Topics

• Providing administrative user accounts for multiple employees

• For detailed information about mapping employee identities, see the One Identity Manager Identity Management Base Module Administration Guide.

Providing administrative user accounts for multiple employees

Prerequisite

• The user account must be labeled as a shared identity.

• A dummy employee must exist. The dummy employee must be labeled as a shared identity and must have a manager.

• The employees who are permitted to use the user account must be labeled as a primary identity.

To prepare an administrative user account for multiple employees

1. Label the user account as a shared identity.

   1. In Manager, select SharePoint Online | User accounts (user authenticated).

      - OR -

      In Manager, select SharePoint Online | User accounts (group authenticated).

   2. Select the user account in the result list.

   3. Select Change master data.

   4. On the General tab, in the Identity selection list, select Shared identity.

2. Link the user account to a dummy employee.

   1. In Manager, select SharePoint Online | User accounts (user authenticated).

      - OR -

      In Manager, select SharePoint Online | User accounts (group authenticated).

   2. Select the user account in the result list.

   3. Select Change master data.

   4. On the General tab, select the dummy employee from the Employee selection list.

      TIP: If you are the target system manager, you can choose to create a new dummy employee.

3. Assign the employees who will use this administrative user account to the user account.

   1. In Manager, select SharePoint Online | User accounts (user authenticated).

      - OR -

      In Manager, select SharePoint Online | User accounts (group authenticated).

   2. Select the user account in the result list.

   3. Select the task Assign employees authorized to use.

   4. Assign employees in Add assignments.

      TIP: In the Remove assignments area, you can remove the assignment of employees. To remove an assignment Select the employee and double click .

Related Topics

• Providing administrative user accounts for one employee

• For detailed information about mapping employee identities, see the One Identity Manager Identity Management Base Module Administration Guide.