Privileged user accounts are used to provide employees with additional privileges. This includes administrative user accounts or service accounts, for example. The user accounts are marked as Privileged user account (Column IsPrivilegedAccount).
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NOTE: The criteria according to which user accounts are automatically identified as privileged are defined as extensions to the view definition (ViewAddOn) in the TSBVAccountIsPrivDetectRule table (which is a table of the Union type). The evaluation is done in the script TSB_SetIsPrivilegedAccount. |
To create privileged users through account definitions
You use the mapping rule to define, for example, which rules are used to map the IT operating data for the user accounts, and which default values are used if no IT operating data can be determined via a person's primary roles.
Which IT operating data is required depends on the target system. The following settings are recommended for privileged user accounts:
Specify in the departments, cost centers, locations, or business roles which IT operating data should apply when you set up a user account.
When the account definition is assigned to an employee, a new user account is created through the inheritance mechanism and subsequent processing.
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TIP: If customization requires that the of privileged user accounts follow a defined naming convention, create the template according to which the are formed. |
User accounts inherit SharePoint Online permissions through SharePoint Online roles and SharePoint Online groups. SharePoint Online groups are always defined for one site collection in this way. SharePoint Online roles are defined for sites. They are assigned to groups, and the user accounts that are members of these groups inherit SharePoint Online permissions through them. SharePoint Online roles can also be assigned directly to user accounts. User account permissions on individual sites in a site collection are restricted through the SharePoint Online roles that are assigned to it.
In a SharePoint Online, the users can have different entitlements, which are mapped in One Identity Manager as follows:
Entitlement for the use of SharePoint Online groups
Table: SharePoint Online groups (O3SGroup)
Entitlement for the use of SharePoint Online roles
Table: SharePoint Online roles (O3SRLAsgn)
Entitlement assignments refer to the assignment of the various entitlements to user accounts. These include:
Assignments to groups (table O3SUserInGroup)
Assignments to groups (table O3SUserHasRLAsgn)
In One Identity Manager, SharePoint Online entitlements can be assigned directly or indirectly to employees.
In the case of indirect assignment, employees and entitlements are organized in hierarchical roles. The number of entitlements assigned to an employee is calculated from the position in the hierarchy and the direction of inheritance. If the employee has a SharePoint Online user account, the entitlements are assigned to this user account.
Entitlements can also be assigned to employees via IT Shop requests. To enable the assignment of entitlements via IT Shop requests, employees are added as customers in a shop. All entitlements assigned to this shop as products can be requested by the customers. After approval is granted, requested entitlements are assigned to the employees.
You can use system roles to group entitlements together and assign them to employees as a package. You can create system roles that contain only SharePoint Online entitlements. System entitlements from different target systems can also be grouped together in a system role.
To react quickly to special requests, you can also assign the entitlements directly to user accounts.
The assignment of employees, SharePoint Online roles, and SharePoint Online groups is permitted for departments, cost centers, locations, or business roles.
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NOTE: If a SharePoint Online role refers to a permission level for which Hidden is set, no business roles and organizations can be assigned. These SharePoint Online roles can be neither directly nor indirectly assigned to user accounts or groups. |
For detailed information see the following guides:
Theme |
Guide |
---|---|
Inheritance of company resources |
One Identity Manager Identity Management Base Module Administration Guide One Identity Manager Business Roles Administration Guide |
Assigning company resources via IT Shop requests |
One Identity Manager IT Shop Administration Guide |
System roles |
One Identity Manager System Roles Administration Guide |
Assign groups and roles to departments, cost centers, and locations in order to assign them to user accounts through these organizations.
To assign a permission to a department, cost center or location (non role-based login):
Select one of the following categories.
SharePoint Online | Groups
SharePoint Online | Roles
Select the permissions in the result list.
Select Assign organizations.
Assign organizations in Add assignments.
Assign departments on the Departments tab.
Assign locations on the Locations tab.
Assign cost centers on the Cost centers tab.
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TIP: In the Remove assignments area, you can remove the assignment of organizations. To remove an assignment
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To assign permissions to a department, cost center or location (role-based login)
Select Organizations | Departments.
- OR -
Select the category Organizations | Cost centers.
- OR -
Select the category Organizations | Locations.
Select the department, cost center or location in the result list.
Select one of the following tasks.
Assign SharePoint Online groups
Assign SharePoint Online roles
Assign the permissions in the Add assignments view.
- OR -
Remove the permissions in the Remove assignments area.
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