Identity Manager 8.1 - Administration Guide for Connecting to SharePoint Online

Privileged User Accounts

Privileged user accounts are used to provide employees with additional privileges. This includes administrative user accounts or service accounts, for example. The user accounts are marked as Privileged user account (Column IsPrivilegedAccount).

To create privileged users through account definitions

1. Create an account definition. Create a new manage level for privileged user accounts and assign this manage level to the account definition.
2. If you want to prevent the properties for privileged user accounts from being overwritten, set the IT operating data overwrites property for the manage level to Only initially. In this case, the properties are populated just once when the user accounts is created.
3. Specify the effect of temporarily or permanently disabling or deleting, or the security risk of an employee on its user accounts and group memberships for each manage level.
4. Create a formatting rule for IT operating data.

   You use the mapping rule to define, for example, which rules are used to map the IT operating data for the user accounts, and which default values are used if no IT operating data can be determined via a person's primary roles.

   Which IT operating data is required depends on the target system. The following settings are recommended for privileged user accounts:

   • In the mapping rule for the IsPrivilegedAccount column, use the default value 1 and enable Always use default value.
   • You can also specify a mapping rule for the IdentityType column. The column owns different permitted values that represent user accounts.
   • To prevent privileged user accounts from inheriting the Entitlements of the default user, define a mapping rule for the IsGroupAccount column with a default value of 0 and enable Always use default value.
5. Enter the effective IT operating data for the target system.

   Specify in the departments, cost centers, locations, or business roles which IT operating data should apply when you set up a user account.

6. Assign the account definition directly to employees who work with privileged user accounts.

   When the account definition is assigned to an employee, a new user account is created through the inheritance mechanism and subsequent processing.

Related Topics

• Account definitions for SharePoint Online user accounts

Managing the assignments of SharePoint Online groups and roles

User accounts inherit SharePoint Online permissions through SharePoint Online roles and SharePoint Online groups. SharePoint Online groups are always defined for one site collection in this way. SharePoint Online roles are defined for sites. They are assigned to groups, and the user accounts that are members of these groups inherit SharePoint Online permissions through them. SharePoint Online roles can also be assigned directly to user accounts. User account permissions on individual sites in a site collection are restricted through the SharePoint Online roles that are assigned to it.

In a SharePoint Online, the users can have different entitlements, which are mapped in One Identity Manager as follows:

• Entitlement for the use of SharePoint Online groups

  Table: SharePoint Online groups (O3SGroup)

• Entitlement for the use of SharePoint Online roles

  Table: SharePoint Online roles (O3SRLAsgn)

Terms

• A SharePoint Online Role is the permission level linked to a fixed site.
• The assignment of user account or groups to a SharePoint Online role is called a role assignment.

Entitlement assignments refer to the assignment of the various entitlements to user accounts. These include:

• Assignments to groups (table O3SUserInGroup)

• Assignments to groups (table O3SUserHasRLAsgn)

Detailed information about this topic

• Assigning SharePoint Online entitlements to SharePoint Online user accounts in One Identity Manager

Assigning SharePoint Online entitlements to SharePoint Online user accounts in One Identity Manager

In One Identity Manager, SharePoint Online entitlements can be assigned directly or indirectly to employees.

In the case of indirect assignment, employees and entitlements are organized in hierarchical roles. The number of entitlements assigned to an employee is calculated from the position in the hierarchy and the direction of inheritance. If the employee has a SharePoint Online user account, the entitlements are assigned to this user account.

Entitlements can also be assigned to employees via IT Shop requests. To enable the assignment of entitlements via IT Shop requests, employees are added as customers in a shop. All entitlements assigned to this shop as products can be requested by the customers. After approval is granted, requested entitlements are assigned to the employees.

You can use system roles to group entitlements together and assign them to employees as a package. You can create system roles that contain only SharePoint Online entitlements. System entitlements from different target systems can also be grouped together in a system role.

To react quickly to special requests, you can also assign the entitlements directly to user accounts.

Prerequisites

• The assignment of employees, SharePoint Online roles, and SharePoint Online groups is permitted for departments, cost centers, locations, or business roles.

  NOTE: If a SharePoint Online role refers to a permission level for which Hidden is set, no business roles and organizations can be assigned. These SharePoint Online roles can be neither directly nor indirectly assigned to user accounts or groups.

• Group authenticated is not set in the user accounts.
• The user accounts are marked with the option Groups can be inherited.
• User accounts and SharePoint Online entitlements belong to the same site collection.

For detailed information see the following guides:

Detailed information about this topic

• Assigning SharePoint Online permissions to departments, cost centers, and locations
• Assigning SharePoint Online permissions to business roles
• Assigning SharePoint Online user accounts directly to an entitlement
• Include SharePoint Online entitlements in system roles
• Adding SharePoint Online entitlements to IT Shop
• Assigning SharePoint Online entitlements directly to a user account
• Assigning SharePoint Online roles to SharePoint Online groups

Assigning SharePoint Online permissions to departments, cost centers, and locations

Assign groups and roles to departments, cost centers, and locations in order to assign them to user accounts through these organizations.

To assign a permission to a department, cost center or location (non role-based login):

1. Select one of the following categories.

   • SharePoint Online | Groups

   • SharePoint Online | Roles

2. Select the permissions in the result list.

3. Select Assign organizations.

4. Assign organizations in Add assignments.

   • Assign departments on the Departments tab.

   • Assign locations on the Locations tab.

   • Assign cost centers on the Cost centers tab.

   TIP: In the Remove assignments area, you can remove the assignment of organizations. To remove an assignment Select the organization and double click .

5. Save the changes.

To assign permissions to a department, cost center or location (role-based login)

1. Select Organizations | Departments.

   - OR -

   Select the category Organizations | Cost centers.

   - OR -

   Select the category Organizations | Locations.

2. Select the department, cost center or location in the result list.

3. Select one of the following tasks.

   • Assign SharePoint Online groups

   • Assign SharePoint Online roles

4. Assign the permissions in the Add assignments view.

   - OR -

   Remove the permissions in the Remove assignments area.

5. Save the changes.

Related Topics

• Assigning SharePoint Online permissions to business roles
• Assigning SharePoint Online user accounts directly to an entitlement
• Include SharePoint Online entitlements in system roles
• Adding SharePoint Online entitlements to IT Shop
• One Identity Manager users for managing a SharePoint Online environment