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Identity Manager 8.1 - Administration Guide for Connecting to SharePoint Online

Mapping a SharePoint Online environment in One Identity Manager Synchronizing a SharePoint Online environment Managing SharePoint Online user accounts and employees Managing the assignments of SharePoint Online groups and roles Mapping of SharePoint Online objects in One Identity Manager
SharePoint Online tenants SharePoint Online user accounts SharePoint Online groups SharePoint Online permission levels SharePoint Online site collections SharePoint Online sites SharePoint Online roles
Handling of SharePoint Online objects in Web Portal Basic data for managing a SharePoint Online environment Appendix: Configuration parameters for managing SharePoint Online Appendix: Default project template for SharePoint Online Appendix: Editing system objects About us

Assigning SharePoint Online permissions to business roles

Installed modules:

Business Roles Module

You assign permissions to business roles so that these permissions are assigned to user accounts via these business roles.

To assign a permission to business roles (non role-based login):

  1. Select one of the following categories.

    • SharePoint Online | Groups

    • SharePoint Online | Roles

  2. Select the permissions in the result list.

  3. Select Assign business roles in the task view.

  4. Assign business roles in Add assignments.

    TIP: In the Remove assignments area, you can remove the assignment of business roles.

    To remove an assignment

    • Select the business role and double click .

  5. Save the changes.

To assign permissions to a business role (role-based login):

  1. Select the category Business roles | <Role class>.

  2. Select the business role in the result list.

  3. Select one of the following tasks.

    • Assign SharePoint Online groups

    • Assign SharePoint Online roles

  4. Assign the permissions in the Add assignments view.

    - OR -

    Remove the permissions in the Remove assignments area.

  5. Save the changes.
Related Topics

Include SharePoint Online entitlements in system roles

Installed modules:

System Roles Module

Use this task to add an entitlement to system roles. When you assign a system role to an employee, the entitlement is inherited by all user accounts of this employee.

 NOTE: Groups with the option Only use in IT Shop can only be assigned to system roles that also have this option set. For more detailed information, see the One Identity Manager System Roles Administration Guide.

To assign a group to system roles:

  1. Select one of the following categories.

    • SharePoint Online | Groups

    • SharePoint Online | Roles

  2. Select the entitlements in the result list.

  3. Select Assign system roles.

  4. Assign system roles in Add assignments.

    TIP: In the Remove assignments area, you can remove the assignment of system roles.

    To remove an assignment

    • Select the system role and double click .

  5. Save the changes.
Related Topics

Adding SharePoint Online entitlements to IT Shop

When you assign a permission to a IT Shop shelf, it can be requested by the shop customers. To ensure it can be requested, further prerequisites need to be guaranteed.

  • the permission must be marked with the IT Shop option.

  • the permission must be assigned a service item.

    TIP: In Web Portal, all products that can be requested are grouped together by service category. To make the permission easier to find in Web Portal, assign a service category to the service item.

  • If you only want it to be possible for the permission to be assigned to employees through IT Shop requests, the permission must also be labeled with the Use only in IT Shop option. Direct assignment to hierarchical roles or user accounts is no longer permitted.

 NOTE: With role-based login, the IT Shop administrators can assign permissions to IT Shop shelves. Target system administrators are not authorized to add permissions to IT Shop.

To add a permission to IT Shop.

  1. In Manager, select one of the following categories (non-role-based login).

    • SharePoint Online | Groups

    • SharePoint Online | Roles

    - OR -

    In Manager select one of the following categories (role-based login).

    • Entitlements | SharePoint Online Groups

    • Entitlements | SharePoint Online Roles

  2. In the result list, select the permission.
  3. Select Add to IT Shop.
  4. In Add assignments, the entitlement to the IT Shop shelves.
  5. Save the changes.

To remove, an entitlement from individual shelves of the IT Shop

  1. In Manager, select one of the following categories (non-role-based login).

    • SharePoint Online | Groups

    • SharePoint Online | Roles

    - OR -

    In Manager select one of the following categories (role-based login).

    • Entitlements | SharePoint Online Groups

    • Entitlements | SharePoint Online Roles

  2. In the result list, select the permission.
  3. Select Add to IT Shop.
  4. In Remove assignments, the entitlement from the IT Shop shelves.
  5. Save the changes.

To remove, an entitlement from all shelves of the IT Shop

  1. In Manager, select one of the following categories (non-role-based login).

    • SharePoint Online | Groups

    • SharePoint Online | Roles

    - OR -

    In Manager select one of the following categories (role-based login).

    • Entitlements | SharePoint Online Groups

    • Entitlements | SharePoint Online Roles

  2. In the result list, select the group.
  3. Select Remove from all shelves (IT Shop).
  4. Confirm the security prompt with Yes.
  5. Click OK.

    The group is removed from all shelves by the One Identity Manager Service. All requests and assignment requests with this group are canceled.

For detailed information about requesting company resources through IT Shop, see the One Identity Manager IT Shop Administration Guide.

Related Topics

Assigning SharePoint Online user accounts directly to an entitlement

To react quickly to special requests, you can assign the permissions directly to user accounts.

To assign a permission directly to user accounts

  1. Select one of the following categories.

    • SharePoint Online | Groups

    • SharePoint Online | Roles

  2. Select the group in the result list.

    - OR -

    Select the role in the result list.

  3. Select Assign user accounts.

  4. Assign user accounts in Add assignments.

    - OR -

    Remove user accounts from Remove assignments.

  5. Save the changes.
Related Topics
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