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Identity Manager 8.1 - Administration Guide for Connecting to SharePoint Online

Mapping a SharePoint Online environment in One Identity Manager Synchronizing a SharePoint Online environment Managing SharePoint Online user accounts and employees Managing the assignments of SharePoint Online groups and roles Mapping of SharePoint Online objects in One Identity Manager
SharePoint Online tenants SharePoint Online user accounts SharePoint Online groups SharePoint Online permission levels SharePoint Online site collections SharePoint Online sites SharePoint Online roles
Handling of SharePoint Online objects in Web Portal Basic data for managing a SharePoint Online environment Appendix: Configuration parameters for managing SharePoint Online Appendix: Default project template for SharePoint Online Appendix: Editing system objects About us

Creating SharePoint Online groups

To create a group

  1. In Manager, select SharePoint Online | Groups.

  2. Click in the result list toolbar.

  3. On the master data form, edit the master data for the group.

  4. Save the changes.
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Editing master data for SharePoint Online groups

To edit group master data

  1. Select the category SharePoint Online | Groups.
  2. Select the group in the result list. Select Change master data.

    - OR -

    Click in the result list toolbar.

  3. Enter the required data on the master data form.
  4. Save the changes.
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Entering master data for SharePoint Online groups

Enter the following master data for a group.

Table 27: SharePoint Online Group Master Data
Property Description
Title Display name of the group.
Site collection Site collection the group is used in.
Owner Owner of the group. A SharePoint Online user account or a SharePoint Online group can be selected.
Service item Service item data for requesting the group through the IT Shop.
Risk index

Value for evaluating the risk of assigning the group to user accounts. Enter a value between 0 and 1. This input field is only visible if the configuration parameter QER | CalculateRiskIndex is activated.

Category Categories for group inheritance. Groups can be selectively inherited by user accounts. To do this, groups and user accounts are divided into categories. Select one or more categories from the menu.
Description Spare text box for additional explanation.

Hidden

Specifies whether or not the group is displayed in the user interface.

Memberships only visible to members Specifies whether only group members can see the list of members.
Group members can edit memberships Specifies whether all group members can edit the group memberships.
Request for membership permitted Specifies whether SharePoint Online users can request or end membership in these groups themselves.
Automatic membership on request Specifies whether SharePoint Online users automatically become members in the group once they request membership. The same applies when user end their membership.
Email address membership requested Email address that the group membership request or closure is sent to.

IT Shop

Specifies whether the group can be requested through the IT Shop. If this option is set, the group can be requested by the employees through the Web Portal and distributed with a defined approval process. The group can still be assigned directly to hierarchical roles.

Only for use in IT Shop

Specifies whether the group can only be requested through the IT Shop. If this option is set, the group can be requested by the employees through the Web Portal and distributed with a defined approval process. Direct assignment of the group to hierarchical roles or user accounts is no permitted.

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Additional tasks for managing SharePoint Online groups

After you have entered the master data, you can apply different tasks to it. The task view contains different forms with which you can run the following tasks.

Task

Theme

Overview of SharePoint Online Groups

Overview of SharePoint Online groups

assign user accounts

Assigning SharePoint Online user accounts directly to an entitlement

Assign SharePoint Online roles

Assigning SharePoint Online roles to SharePoint Online groups

Assign system roles

Include SharePoint Online entitlements in system roles

Assign business roles

Assigning SharePoint Online permissions to business roles

Assign organizations

Assigning SharePoint Online permissions to departments, cost centers, and locations

Exclude groups

Effectiveness of SharePoint Online entitlement assignments

Add to IT Shop

Adding SharePoint Online entitlements to IT Shop

Assigning extended properties

Assigning extended properties to a SharePoint Online group

Synchronize object

Synchronizing single objects

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