One Identity Manager allows you to settle the costs incurred of all internal and external IT services rendered by a company. Not only physical devices and software, leasing or rental, but also storage space for repositories and mailboxes or time related factors such as accrued help desk calls can be entered and invoiced.
Accounting of IT expenditure is a very company specific procedure. Therefore, the One Identity Manager accounting module provides a basic structure for entering, evaluating and invoicing accrued costs. It is important to customize this to suit your the company's needs.
One Identity Manager supports you with your question:
Who, when, what and how much to whom at which price?
The following users are used for setting up and administration of accounting.
One Identity Manager administrators
Attestors for requests
Attestors must be assigned to the Request & Fulfillment | IT Shop | Attestors application role.
Users with this application role:
One Identity Manager components are available for accounting if the Accounting configuration parameter is set.
Internal as well as external data sources can be used to invoice IT services supplies and their costs. All company resources stored in the One Identity Manager database and their assigned price information are available as internal data sources. You can use a CSV file as an external data source, for example.
Price information is entered in the One Identity Manager database for service items. Add a service item for every company resource to be invoiced. You can group individual service items into service categories.
The supplied services are grouped together in voucher for accounting. You can create voucher automatically or manually.
All price information, whether purchase price, sales price, or internal transfer price, relates to one unit of the given goods or services. This applies to service items, service categories, and voucher items. In the case of voucher items, item prices are also calculated from the amount and price. Item prices are rounded to 2 decimal places. The price supplies the voucher value for vouchers. This means they are the sum of the item prices of all the voucher's items.
Amounts are displayed by default to three decimal places, prices to two decimal places in Manager. The number of decimal places to enter can be modified in Designer. For more detailed information, see the One Identity Manager Configuration Guide.
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