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Identity Manager 8.1 - System Roles Administration Guide

Assigning System Roles to Departments, Cost Centers and Locations

Assign the system role to departments, cost centers and locations for it to be assigned to employees and workdesks through these organizations.

To assign a system role to departments, cost centers and locations

  1. Select the category Entitlements | System Roles.

  2. Select the system role in the result list.

  3. Select Assign organizations.

  4. Assign organizations in Add assignments.

    • Assign departments on the Departments tab.

    • Assign locations on the Locations tab.

    • Assign cost centers on the Cost centers tab.

    TIP: In the Remove assignments area, you can remove the assignment of organizations.

    To remove an assignment

    • Select the organization and double click .

  5. Save the changes.

NOTE: Set Direct assignments allowed for role classes so that company resources assigned to the system role are inherited by departments, cost centers and locations. For more information about setting this option, see the One Identity Manager Identity Management Base Module Administration Guide.

Related Topics

Assigning System Roles to Business Roles

Installed modules: Business Roles Module

Assign the system role to business roles so that the system role can be assigned to employees and workdesks through business roles.

To assign a system role to business roles

  1. Select the category Entitlements | System Roles.

  2. Select the system role in the result list.

  3. Select Assign business roles in the task view.

  4. Assign business roles in Add assignments.

    TIP: In the Remove assignments area, you can remove the assignment of business roles.

    To remove an assignment

    • Select the business role and double click .

  5. Save the changes.

NOTE: Set Direct assignments allowed for role classes so that company resources assigned to the system role are inherited by business roles. For more information about setting this option, see the One Identity Manager Business Roles Administration Guide.

Related Topics

Adding System Roles to the IT Shop

A system role can be requested by shop customers when it is assigned to an IT Shop shelf. There are other prerequisites to take into account so that a system role can be requested.

  • The system role must be labeled with the option IT Shop.

  • The system role must be assigned to a service item.

  • If the system role can only be assigned to employees using IT Shop requests, the system role must be also labeled with Only use in IT Shop. Then, the system role may no longer be assigned directly to hierarchical roles.

To add a system role to the IT Shop

  1. Select the category Entitlements | System Roles.

  2. Select the system role in the result list.

  3. Select Add to IT Shop.

  4. Assign the system role to IT Shop shelves in Add assignments.

  5. Save the changes.

To remove a system role from individual IT Shop shelves

  1. Select the category Entitlements | System Roles.

  2. Select the system role in the result list.

  3. Select Add to IT Shop.

  4. In Remove assignments, remove the system role from the IT Shop shelves.

  5. Save the changes.

To remove a system role from all IT Shop shelves

  1. Select the category Entitlements | System Roles.

  2. Select the system role in the result list.

  3. Select Remove from all shelves (IT Shop).

  4. Confirm the security prompt with Yes.
  5. Click OK.

    The system role is removed from all shelves by the One Identity Manager Service. All requests and assignment requests with this system role are canceled in the process.

For more detailed information about the IT Shop, see the One Identity Manager IT Shop Administration Guide.

Related Topics

Assigning System Roles directly to Employees

System roles can be assigned directly or indirectly to employees. Indirect assignment is carried out by allocating the employee and system roles in company structures, like departments, cost centers, locations or business roles.

To react quickly to special requests, you can assign system roles directly to employees. The employees obtain all company resources assigned to the system role.

NOTE: If the system role is disabled or if the share date is still in the future, the company resources are not inherited.

To assign a system role directly to employees

  1. Select the category Entitlements | System Roles.

  2. Select the system role in the result list.

  3. Select Assign to employees.

  4. Assign employees in Add assignments.

    TIP: In the Remove assignments area, you can remove the assignment of employees.

    To remove an assignment

    • Select the employee and double click .
  5. Save the changes.
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