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Identity Manager 9.1.1 - Chargeback Administration Guide

Accounting data
One Identity Manager users for accounting Prerequisites for accounting Compiling price information Basic accounting data Entering and editing service items Entering and editing service categories Vouchers and voucher items

Starting accounting runs for vouchers

Use this task to start accounting for a voucher. All available events and the current processing status of a voucher are displayed on the form. You must customize the events to you want to run.

To start an accounting run

  1. In the Manager, select the Accounting > Vouchers category.

  2. Select the voucher in the result list.

  3. Select the Start accounting run task.

    On the form, start each data collector by using the Start button.

    Update the status of data collectors on the form with the Refresh button.

  4. Save the changes.
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Entering and editing voucher items manually

Voucher items cannot only be automatically entered but you can also enter and handle them manually in the Manager. However, you should only do this if marginal modifications required.

To enter or edit voucher items manually

  1. In the Manager, select the Accounting > Items category.

  2. In the result list, select the voucher item and run the Change main data task.

    - OR -

    Click in the result list.

  3. Enter the voucher item's main data.

  4. Save the changes.
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General main data for voucher items

Enter the following properties for the voucher.

Table 17: General main data of a voucher item
Property Description

Name

Display name of the voucher item. In the default installation of One Identity Manager, the name is formed from the service item and the comment.

Voucher

Voucher into which the voucher item is added.

Service item

Service item to be invoiced.

Description

Text field for additional explanation.

Data source

Data source from which the voucher item comes.

Voucher date

Data of the voucher.

Delivery item

Specifies whether the voucher item is part of a delivery. This means that price entries on the Calculation tab are not mandatory.

If this option is not set, the Amount and Voucher date are required fields. On the Calculation tab, a price must be entered as a minimum requirement.

Delivery date

Delivery date for the IT service.

Desired delivery date.

Target date for delivery.

Supplier

Supplier ID.

Request number

Request number of the IT service for requesting from a supplier.

Product number (foreign)

External product number.

Voucher item (external)

Item information in imported voucher.

Voucher item (consolidated)

Voucher item for accumulating this item.

Quantity

Quantity to book.

Unit of measure

Unit of measure.

Remarks

Text field for additional explanation.

Booked

Specifies whether the voucher item has already been processed or consolidate with another item. If this option is set, the voucher position cannot be processed again.

Denied

Specifies whether approval was granted to the voucher item or not.

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Pricing for voucher items

Enter the required pricing information for booking the voucher item to the accounts on the Calculation tab. At least one price has to be entered as the voucher item value is calculated from the quantity and the price. Specify which available price information is being used to suit your company requirements.

Table 18: Pricing for a voucher item
Property Description

Unit price (purchasing)

Unit price for purchasing the IT service.

Item price (purchasing)

Item price calculated from quantity and unit price (purchasing).

Unit price (sales)

Unit price for selling the IT service.

Item price (sales)

Item price calculated from quantity and unit price (sales).

Unit price (internal)

Internal booking price for the IT service.

Item price (internal)

Item price calculated from quantity and unit price (internal).

Currency

Currency unit

Sales tax (%)

Sale tax to apply in percent.

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