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Identity Manager 9.1.2 - Attestation Administration Guide

Attestation and recertification
One Identity Manager users for attestation Attestation base data Attestation types Attestation procedure Attestation schedules Compliance frameworks Chief approval team Attestation policy owners Standard reasons for attestation Attestation policies Sample attestation Grouping attestation policies Custom mail templates for notifications Suspending attestation
Approval processes for attestation cases
Approval policies for attestations Approval workflow for attestations Selecting attestors Setting up multi-factor authentication for attestation Prevent attestation by employee awaiting attestation Phases of attestation Attestation by peer group analysis Managing attestation cases
Attestation sequence Default attestation and withdrawal of entitlements User attestation and recertification Certifying new roles and organizations Mitigating controls Setting up attestation in a separate database Configuration parameters for attestation

Preparing for recertification

To set up regular user attestation

  1. In the Designer, set the required configuration parameters.

  2. Create a schedule and assign it to the User recertification attestation policy. By doing this, you replace the schedule assigned by default.

    • Enable the schedule.

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The recertification sequence

One Identity Manager uses the same method for recertification as for certification of new users. User recertification is triggered when all the following are true:

  • The QER | Attestation | UserApproval configuration parameter is set.

  • No Import data source is stored with the employee or the Import data source is not E-Business Suite.

  • The processing time in the schedule stored for the User recertification attestation policy has been reached.

Internal employees are attested by their manager. If an employee is not assigned a manager, the employee administrator assigns an initial manager for them. Only employee administrators can ultimately deny recertification. If a manager denies recertification, the case is always returned to the employee administrators to decide approval.

External employees are attested by members of the Identity & Access Governance | Attestation | Attestors for external users application role.

If the External option is not set for an employee, attestation takes place as described in the Adding new employees using a manager or employee administrator section, step 5.

If the External option is set for the employee, attestation takes place as described in the Self-registration of new users in the Web Portal section, steps 4 to 5.

The attestors are determined using the Certification of users approval policy.

Limiting attestation objects for recertification

IMPORTANT: In order to customize the User recertification default attestation policy, you must make changes to One Identity Manager objects. Always use a custom copy of the relevant object to make these changes.

All employees saved in the database are recertified using the User recertification attestation policy supplied in One Identity Manager. It may be necessary to limit recertification of new users to a certain group of employees, for example, if only employees in a specific departments should be attested. To do this, you can extend the condition attached to the attestation policy. Create a custom attestation policy for this.

The following objects must be changed so that recertification of users can be carried out with this attestation policy. Always create a copy of the respective object to do this.

  • User recertification attestation policy

  • VI_Attestation_AttestationCase_Person_Approval_Granted process

  • VI_Attestation_AttestationCase_Person_Approval_Dismissed process

IMPORTANT: In order for recertification to run correctly in the Web Portal, the default Certification of users attestation procedure and the default Certification of users approval policy must be assigned to the attestation policy.

The default attestation procedure, the default approval policy, and the default Certification of users approval workflow must not be changed.

To customize default recertification of users

  1. Copy the User recertification attestation policy and customize it.

    Table 61: Attestation policy properties

    Property

    Value

    Attestation procedure

    Certification of users.

    Approval policies

    Certification of users.

    Editing conditions

    Copy the default condition without modification so that the correct attestation object is selected.

    To limit the number of attestation objects, you can add additional partial conditions to the database query.

  2. In the Designer, copy the VI_Attestation_AttestationCase_Person_Approval_Granted process of the AttestationCase base object and customize the copy.

    Table 62: Process properties with changes

    Process property

    Change

    Pre-script for generating

    Replace the UID of the User recertification attestation policy with the UID of the new attestation policy.

    Generating condition

  3. In the Designer, copy the VI_Attestation_AttestationCase_Person_Approval_Dismissed process of the AttestationCase base object and customize the copy.

    Table 63: Process properties with changes

    Process property

    Change

    Pre-script for generating

    Replace the UID of the User recertification attestation policy with the UID of the new attestation policy.

    Generating condition

For more information about editing processes, see the One Identity Manager Configuration Guide.

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Certifying new roles and organizations

NOTE: This functionality is only available if the Target System Base Module in installed.

One Identity Manager provides default procedures for managers to quickly attest and certify the main data of newly added application roles, business roles, and organizations in the One Identity Manager database. Attestation is performed only for roles and organizations with the New certification status. If the attestation is approved, the certificate status of the attested role or organization is set to Certified and otherwise, to Denied.

Attestation is performed when a new role or organization is created in the Manager or the Web Portal or imported into the One Identity Manager database. No Import data source can be stored for the role or organization.

NOTE: Following attestation, the certification status is changed. If attestation was granted approval, it disables the Employees do not inherit option.

If attestation was denied approval, only the certification status changes. Other behavioral changes, for example in the inheritance calculation, are not associated with this and can be implemented on a custom basis.

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