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Active Roles 8.0 LTS - Administration Guide

Introduction About Active Roles Getting Started Rule-based Administrative Views Role-based Administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based Access Rules
Rule-based AutoProvisioning and Deprovisioning
About Policy Objects Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning E-mail Alias Generation Exchange Mailbox AutoProvisioning AutoProvisioning for SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Office 365 and Azure Tenant Selection User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Workflows
Understanding workflow Workflow activities overview Configuring a workflow
Creating a workflow definition Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Example: Approval workflow E-mail based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic Groups Active Roles Reporting Management History
Understanding Management History Management History configuration Viewing change history
Workflow activity report sections Policy report items Active Roles internal policy report items
Examining user activity
Entitlement Profile Recycle Bin AD LDS Data Management One Identity Starling Management Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Office 365, and Exchange Online management
Configuring Active Roles to manage hybrid AD objects Managing Hybrid AD Users Unified provisioning policy for Azure O365 Tenant Selection, Office 365 License Selection, and Office 365 Roles Selection, and OneDrive provisioning Office 365 roles management for hybrid environment users Managing Office 365 Contacts Managing Hybrid AD Groups Managing Microsoft 365 Groups Managing Azure Security Groups Managing cloud-only distribution groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Managing Configuration of Active Roles
Connecting to the Administration Service Adding and removing managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server Replication Appendix A: Using regular expressions Appendix B: Administrative Template Appendix C: Communication ports Appendix D: Active Roles and supported Azure environments Appendix E: Active Roles integration with other One Identity and Quest products Appendix F: Active Roles integration with Duo Appendix G: Active Roles integration with Okta Active Roles Language Pack

Native Security

Table 3: Native Security

Display permission entries that are inherited from parent objects.

Display default permission entries specified by the AD schema.

Member Of, Members

Member Of and Members
Table 4: Member Of and Members

Add the selected object to groups.

Set the group as the primary group for the selected object.

Customizable Web Interface

The Active Roles Web Interface is a customizable Web-based application that facilitates administration, while taking full advantage of Active Roles’ security, workflow integration, and reporting benefits. To help distribute administrative tasks, the Web Interface allows you to configure multiple Web sites with individual sets of user interface elements. Each Web site can be customized to meet specific business and organizational needs.

Key features

Key features of the Web Interface include the following.

Role-based suite of interfaces

Customized interfaces (Web Interface sites) can be installed and configured for administrators, help desk operators, and end users. Administrators use an interface that supports a wide range of tasks, whereas help desk operators use a tailored, dedicated interface to expedite the resolution of trouble tickets. Network end users have access to an interface for self-administration. Multiple interfaces with different configurations can be deployed so that there is no need to re-configure the Web Interface for particular roles.

Dynamic configuration based on roles

The Web Interface dynamically adapts to the specific roles assigned to the users. A user can see only the commands, directory objects, and object properties to which the user’s role provides administrative access. Objects and commands beyond the scope of the user are removed from the Web Interface, streamlining the execution of administrative tasks.

Point-and-click customization

It is straightforward to configure the user interface. Administrators can set up a suitable set of user interface elements without writing a single line of code. Administrators can add and remove commands or entire menus, assign tasks and forms to commands, modify forms used to perform tasks, and create new commands, tasks, and forms. All configuration settings are saved in a persistent storage so that the Web Interface users are always presented with the properly configured interfaces that suite their roles.

Instant application of administrative policies

User input is efficiently supplemented and restricted based on administrative policies defined in Active Roles. The Web Interface displays property values generated in accordance with the policies, and prohibits the input of data that violates them. User input is checked against the policies before committing the operation request, and if a violation is detected, the user can immediately correct the input.

Fully-featured management solution

The Web Interface supports all administrative tasks on Active Directory objects such as users, groups, and computers, and on computer resources such as services, printers, network file shares, and local users and groups. With its advanced customization capabilities, the Web Interface serves as a complete administrative tool, providing suitable interfaces for any administrative role.

User Profile Editor

Provided they have the necessary Active Roles permissions, end users can view or change their personal data. Due to the reliable enforcement of business rules based directory entry, the Web Interface makes these tasks safe and secure. With User Profile Editor, Active Roles enables IT to manage, but not necessarily participate, in these time-consuming tasks, resulting in decreased help desk calls and IS administration time.

Support for multiple languages

The Web Interface allows users to select their preferred language. Changing the language affects all menus, commands, and forms associated with the Web Interface, as well as tool tips and help.

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