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Active Roles 8.2.1 - Administration Guide

Introduction Getting started with Active Roles Configuring rule-based administrative views Configuring role-based administration Configuring rule-based autoprovisioning and deprovisioning
Configuring Provisioning Policy Objects
User Logon Name Generation E-mail Alias Generation Exchange Mailbox AutoProvisioning Group Membership AutoProvisioning Home Folder AutoProvisioning Property Generation and Validation Script Execution O365 and Azure Tenant Selection AutoProvisioning in SaaS products
Configuring Deprovisioning Policy Objects
User Account Deprovisioning Group Membership Removal User Account Relocation Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Permanent Deletion Office 365 Licenses Retention Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Script Execution Notification Distribution Report Distribution
Configuring entry types Configuring a Container Deletion Prevention policy Configuring picture management rules Managing Policy Objects Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Configuring policy extensions
Using rule-based and role-based tools for granular administration Workflows
About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Migrating Active Roles configuration with the Configuration Transfer Wizard Managing Skype for Business Server with Active Roles
About Skype for Business Server User Management Active Directory topologies supported by Skype for Business Server User Management User Management policy for Skype for Business Server User Management Master Account Management policy for Skype for Business Server User Management Access Templates for Skype for Business Server Configuring the Skype for Business Server User Management feature Managing Skype for Business Server users
Exchanging provisioning information with Active Roles SPML Provider Monitoring Active Roles with Management Pack for SCOM Configuring Active Roles for AWS Managed Microsoft AD Azure AD, Microsoft 365, and Exchange Online Management
Azure tenant types and environment types supported by Active Roles Using Active Roles to manage Azure AD objects Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Changes to Active Roles policies for cloud-only Azure objects
Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Configuring federated authentication Communication ports and URLs used by Active Roles Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Applying the Policy Object

You can apply the Policy Object without closing its Properties dialog. Go to the Scope tab and do the following:

  1. On the Scope tab, click the Scope button to display the Active Roles Policy Scope window for the Policy Object you are managing.

  2. Click Add and select the domain, OU, or Managed Unit where you want to apply the policy to.

    You can also use the Remove button to remove items where you want the policy to no longer be applied.

  3. Click OK to close the Active Roles Policy Scope window.

  4. Click OK to close the Properties dialog for the Policy Object.

For more information on how to apply a Policy Object, see Linking Policy Objects to directory objects.

Group Membership Removal

Group Membership Removal policies automate the removal of deprovisioned user accounts from groups. You can configure such policies to remove user accounts from all groups, with optional exceptions.

When configuring a Group Membership Removal policy, you can configure policy rules separately for security groups and mail-enabled groups in the New Deprovisioning Policy Object Wizard.

For a detailed description of this policy, see Concept: Group Membership Removal in the Active Roles Feature Guide.

Configuring a Group Membership Removal policy

You can configure a new Group Membership Removal policy with the Active Roles Console.

To configure a Group Membership Removal policy

  1. On the Policy to Configure page, select Group Membership Removal, then click Next.

    Figure 45: Removal from Security Groups

  2. On the Removal from Security Groups page, do one of the following:

    • Click Do not remove from security groups for the policy not to make changes to security group memberships of the user account.

    • Click Remove from all security groups, with optional exceptions for the policy to remove the user account from all security groups.

  3. If you selected Remove from all security groups, with optional exceptions, specify whether you want the policy not to remove the user account from certain security groups. Do one of the following:

    • Select the Keep the user account in these security groups check box and set up the list of security groups from which you want the policy not to remove the user account.

    • If you want the policy to remove the user account from all security groups, leave the check box cleared.

  4. Click Next.

  5. On the Removal from Mail-enabled Groups page, do one of the following:

    • Click Do not remove from mail-enabled groups for the policy not to make changes to mail-enabled group memberships of the user account.

    • Click Remove from all mail-enabled groups, with optional exceptions for the policy to remove the user account from all mail-enabled groups.

    Figure 46: Removal from Mail-enabled Groups

  6. If you selected Remove from all mail-enabled groups, with optional exceptions, specify whether you want the policy not to remove the user account from certain mail-enabled groups. Do one of the following:

    • Select the Keep the user account in these mail-enabled groups check box and set up the list of mail-enabled groups from which you want the policy not to remove the user account.

    • If you want the policy to remove the user account from all mail-enabled groups, leave the check box cleared.

  7. Click Next.

  8. On the Enforce Policy page, you can specify objects to which this Policy Object is to be applied:

    • Click Add, and use the Select Objects dialog to locate and select the objects you want.

  9. Click Next, then click Finish.

Scenario: Removing deprovisioned users from all groups

The policy described in this scenario, removes the deprovisioned users from all groups, both security and distribution.

To implement this scenario, you must perform the following actions:

  1. Create and configure the Policy Object that defines the appropriate policy.

  2. Apply the Policy Object to a domain, OU, or Managed Unit.

As a result, when deprovisioning a user account, Active Roles removes the user account from all groups.

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