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Active Roles 8.2 - Administration Guide

Introduction Getting started with Active Roles Configuring rule-based administrative views Configuring role-based administration Configuring rule-based autoprovisioning and deprovisioning
Configuring Provisioning Policy Objects
User Logon Name Generation E-mail Alias Generation Exchange Mailbox AutoProvisioning Group Membership AutoProvisioning Home Folder AutoProvisioning Property Generation and Validation Script Execution O365 and Azure Tenant Selection AutoProvisioning in SaaS products
Configuring Deprovisioning Policy Objects
User Account Deprovisioning Group Membership Removal User Account Relocation Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Permanent Deletion Office 365 Licenses Retention Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Script Execution Notification Distribution Report Distribution
Configuring entry types Configuring a Container Deletion Prevention policy Configuring picture management rules Managing Policy Objects Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Configuring policy extensions
Using rule-based and role-based tools for granular administration Workflows
About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Migrating Active Roles configuration with the Configuration Transfer Wizard Managing Skype for Business Server with Active Roles
About Skype for Business Server User Management Active Directory topologies supported by Skype for Business Server User Management User Management policy for Skype for Business Server User Management Master Account Management policy for Skype for Business Server User Management Access Templates for Skype for Business Server Configuring the Skype for Business Server User Management feature Managing Skype for Business Server users
Exchanging provisioning information with Active Roles SPML Provider Monitoring Active Roles with Management Pack for SCOM Configuring Active Roles for AWS Managed Microsoft AD Azure AD, Microsoft 365, and Exchange Online Management
Azure tenant types and environment types supported by Active Roles Using Active Roles to manage Azure AD objects Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Changes to Active Roles policies for cloud-only Azure objects
Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Configuring federated authentication Communication ports and URLs used by Active Roles Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Enforce this home folder setting in Active Directory

Use this option to have Active Roles verify whether the Home Drive and Home Directory properties on user accounts in Active Directory are in compliance with the Connect: <drive letter> To: <network path> setting specified by this policy.

For example, with the Connect: Z: To: \\Server\Share\%username% policy setting, this option causes a policy violation condition in Active Roles upon an attempt to modify a user account so that the Home Drive property is assigned a drive letter other than Z: or the Home Directory property is assigned a network path other than \\Server\Share\LogonName where LogonName stands for the pre-Windows 2000 logon name of the user account.

When this option is turned off, the policy allows a home folder path and name that differs from the path and name prescribed by this policy. A Property Generation and Validation policy can be configured to generate the Home Drive and Home Directory properties on user accounts, or those properties can be specified manually. In either case, Active Roles updates the user account so that the folder with the specified path and name is set as the user home folder. If necessary, Active Roles creates the folder.

When this option is turned on, the policy behaves as follows:

  • It ensures that the path and name of the home folder is in compliance the policy settings. If a different path or name is specified upon creation or modification of a user account, the policy does not allow the changes to the home folder path and name to be committed to the directory.

  • The Check Policy command causes the policy to verify the existing home folder settings. The policy check results inform about policy violations, if any, and provide the ability to fix the home folder path and name settings on user accounts so as to bring them into compliance with the policy settings.

By selecting the Enforce this home folder setting in Active Directory check box, you ensure that the home folders on user accounts are set in compliance with this policy.

By clearing the check box, you get the option of applying a Property Generation and Validation policy in order to generate and validate the Home Drive and Home Directory properties, and thus have Active Roles create and assign home folders in accordance with the flexible, highly customizable rules provided by a Property Generation and Validation policy.

IMPORTANT: When setting the Home Drive and Home Directory properties, Active Roles does not create the home folder if the network path of the folder to hold the home folder is not listed in the Home Folder Location Restriction policy. The policy defines a list of the folders on network file shares in which creation of home folders is allowed, and prevents Active Roles from creating home folders in other network locations. For instructions on how to view or modify the policy settings, see Configuring the Home Folder Location Restriction policy.

Apply this home folder setting when user account is created

Upon creation of a user account, this option causes Active Roles to configure the user account in Active Directory in accord with the Connect: <drive letter> To: <network path> setting specified by this policy.

For example, with the Connect: Z: To: \\Server\Share\%username% policy setting, selecting this check box ensures that a newly created user account has the Home Drive property set to Z: and the Home Directory property set to \\Server\Share\LogonName where LogonName stands for the pre-Windows 2000 logon name of the user account.

Apply this home folder setting when user account is renamed

Upon renaming a user account, this option causes Active Roles to configure the user account in Active Directory in accord with the Connect: <drive letter> To: <network path> setting specified by this policy.

For example, with the Connect: Z: To: \\Server\Share\%username% policy setting, renaming a user account causes the policy to set the Home Directory property to \\Server\Share\NewLogonName where NewLogonName stands for the pre-Windows 2000 logon name that is assigned to the user account by the rename operation.

Create or rename home folder on file server as needed

When selected, this option directs Active Roles to attempt the creation or renaming of a (non-local) home folder on the file server when the Home Directory property is set or modified on a user account in Active Directory. The renaming of the home folder is attempted if the Home Directory property value contains the %username% notation and the changes to the user account include modification of the pre-Windows 2000 logon name of the user account. In other cases, the creation of a new home folder is attempted.

For example, with the Connect: Z: To: \\Server\Share\%username% policy setting, selecting this check box together with the option to apply the policy setting upon creation of a user account causes Active Roles to attempt the creation of the home folder for the user account. Active Roles attempts to create the holder with the following network path: \\Server\Share\LogonName, where LogonName stands for the pre-Windows 2000 logon name of the user account.

Another example is setting the Home Drive and Home Directory properties on an existing user account in Active Directory: With this check box selected, Active Roles attempts to create the folder specified by the network path that is assigned to the Home Directory property.

If creation or renaming of the home folder fails on the file server, then the creation or modification of the user account fails as well. To prevent such an error condition, you could clear this check box.

The result is that Active Roles applies the changes to the Home Drive and Home Directory properties in Active Directory without attempting an operation on the file server, which allows the use of a different tool for creating home folders on the file server.

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