To edit a mailbox
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In the Manager, select the Azure Active Directory > Mailboxes category.
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Select the mailbox in the result list and run the Change main data task.
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Edit the mailbox's main data.
- Save the changes.
To edit a mailbox
In the Manager, select the Azure Active Directory > Mailboxes category.
Select the mailbox in the result list and run the Change main data task.
Edit the mailbox's main data.
Enter the following data on the General tab.
Property | Description |
---|---|
Azure Active Directory tenant |
The Azure Active Directory tenant’s name. |
Azure Active Directory user account |
Azure Active Directory user account that uses this mailbox. |
Name |
Name of the mailbox. |
Display name |
Name as used in the address book. |
Simple display |
Simple display name for systems that cannot interpret all the characters of normal display names. |
User ID |
User ID for the user to log in to the mailbox. Example: <alias>@<domain.com> |
Alias |
Unique email alias for identifying the mailbox. |
Proxy addresses |
Email addresses for the mailbox. You can also add other mail connectors (for example, CCMail, MS) in addition to the standard address type (SMTP, X400). Use the following syntax to set up other proxy addresses: Address type: new email address |
Recipient type (detail) |
Type of mailbox. Available mailboxes are: User, Room, Equipment, Shared, and Discovery. |
Do not display in address list |
Specifies whether the mailbox is visible in address books. Set this option if you want to prevent the mailbox from being displayed in address books. This option applies to all address books. |
Risk index (calculated) |
Maximum risk index value of all assigned |
Category |
Categories the mailbox uses to inherit groups. Groups can be selectively inherited by mailboxes. To do this, the groups and mailboxes are divided into categories. Select one or more categories from the menu. |
Groups can be inherited |
Specifies whether the mailbox can inherit groups through the employee. If the option is set, the mailbox inherits groups through hierarchical roles, in which the employee is a member, or through IT Shop requests.
|
Send and forward |
Specifies whether to send and forward messages. Set this option to send messages to alternative recipients and mailbox owners. |
Alternative recipient |
Alternative recipient to which messages from this mailbox are forwarded. You can either enter an alternative recipient, a recipient group or a receive folder. To specify an alternative recipient
|
Sender authentication required |
Specifies whether authentication data is requested from senders. Set this option to prevent anonymous senders mailing to the mailbox. |
Moderation enabled |
Specifies whether the mailbox is moderated. Use the Assign moderators task to specify the moderators. Then enable the option. |
Sending message |
Specifies how senders are notified when they send messages to moderated mailbox. Permitted values are:
|
Message read status tracking enabled |
Specifies whether this mailbox can show the read status of sent messages. |
The following information is displayed on the Usage tab.
Property | Description |
---|---|
Last login |
Last time this mailbox was logged in to. This is determined during synchronization and cannot be edited. |
Last logout |
Last time this mailbox was logged out of. This is determined during synchronization and cannot be edited. |
Last logged in user account |
Name of the user account that was used for the last login. This data is determined through synchronization and cannot be edited manually. |
Storage limit status |
Information about the current storage state with respect to the specified limits. This data is determined through synchronization and cannot be edited manually. |
Number of saved messages |
Stored message count This data is determined through synchronization and cannot be edited manually. |
Associated items count |
Number of associated elements in this mailbox. This is determined during synchronization and cannot be edited. |
Used disk space [byte] |
Used disk space in bytes. This data is determined through synchronization and cannot be edited manually. |
Recoverable items count |
Number of items in the Recoverable items folder. This data is determined through synchronization and cannot be edited manually. |
Size of recoverable items |
Size of messages in the Recoverable items folder. This data is determined through synchronization and cannot be edited manually. |
Use default database values |
Specifies whether the mailbox database limits are used. This data is determined through synchronization and cannot be edited manually. Option set: Mailbox database limits are in use. Option not set: Mailbox database limits are not in use. |
Max. recoverable items |
Maximum number of messages allowed in a folder in the Recoverable items folder. This data is determined through synchronization and cannot be edited manually. |
Warn at [recoverable items] |
Number of items a folder in the Recoverable items folder can contain before a warning is sent to the user. This data is determined through synchronization and cannot be edited manually. |
Keep deleted items [days] |
Number of days the deleted objects (email message for example) remain on the server before being removed. |
Rules quota [KB] |
Limit on the number of rules. |
Enter the following main data on the Features tab.
Property | Description |
---|---|
Sharing policy |
Sharing policy which applies for this mailbox. |
Role assignment policy |
Role assignment policy that applies to this mailbox. |
Mobile device mailbox policy |
Mobile device mailbox policy that applies to this mailbox. |
Outlook Web App mailbox policy |
Outlook Web App mailbox policy that applies to this mailbox. |
Retention policy |
Retention policy applying to this mailbox. |
Outlook Web App enabled |
Specifies whether the Microsoft Outlook Web App feature is enabled. Office Outlook Web App allows mailbox access over the web browser. |
Mobile access |
Specifies whether mobile devices can access the mailbox. |
Exchange Web Services enabled |
Specifies whether the mailbox can be accessed through Exchange Web Services. |
IMAP4 enabled |
Specifies whether IMAP4 access is enabled. |
POP3 enabled |
Specifies whether POP3 access is enabled. |
MAPI enabled |
Specifies whether MAPI access is enabled. MAPI allows mailbox access through a MAPI client, like Outlook. |
Calendar repair disabled |
Specifies whether it is possible to prevent calendar elements in the mailbox from being repaired by the Calendar Repair Assistant. |
Calendar version disabled |
Specifies whether it is possible to prevent changes to the calendar being entered in the mailbox. |
Archiving enabled |
Specifies whether a personal archive is created for this mailbox. Set this option if you want to set up a personal archive for this mailbox. |
Archive name |
Name of the archive. |
Litigation hold |
Specifies whether mailbox retention is mandatory. |
Put on hold by |
The user that enabled litigation hold. |
Hold date |
Date that litigation hold starts for this mailbox. |
Comment for litigation hold |
Additional comment with more information to keep the user informed, when the Litigation hold option is set. This data is displayed to the user in Outlook. |
Website for litigation hold |
Website or document with more information to keep the user informed, when the Litigation hold option is set. This data is displayed to the user in Outlook. |
Retention policy hold during this period |
Specifies whether retention policy is temporary halted during this period. Set this option if the policy for retention hold needs to be temporarily deferred, for example, during vacation. Specify the time period using the Start date and End date fields. |
Start date |
Start date on which to hold the retention policy. |
End date |
Date on which to end the retention policy hold. |
Audit logging enabled |
Specifies whether mailbox audit logging is enabled for this mailbox. |
Log administrator actions |
Specifies the mailbox operations that are logged for administrators as part of audit logging. For more information about mailbox audit logging and the mailbox actions that are logged, see the Microsoft documentation. |
Log deputy actions |
Specifies the mailbox operations that are logged for deputies as part of audit logging. For more information about mailbox audit logging and the mailbox actions that are logged, see the Microsoft documentation. |
Log owner actions |
Specifies the mailbox operations that are logged for owners as part of audit logging. For more information about mailbox audit logging and the mailbox actions that are logged, see the Microsoft documentation. |
Keep audit log entries [days] |
Maximum age for audit log entries in a mailbox. Log entries that are older than the limit are deleted. |
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