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Identity Manager 8.2.1 - Administration Guide for Connecting to Google Workspace

Mapping a Google Workspace environment in One Identity Manager Synchronizing a Google Workspace customer
Setting up initial synchronization of a Google Workspace customer Customizing the synchronization configuration for Google Workspace Running synchronization Tasks following synchronization Troubleshooting Ignoring data error in synchronization
Managing Google Workspace user accounts and employees
Account definitions for Google Workspace user accounts Assigning employees automatically to Google Workspace user accounts Manually linking employees to Google Workspace user accounts Supported user account types Specifying deferred deletion for Google Workspace user accounts
Login information for Google Workspace user accounts Managing Google Workspace entitlement assignments Mapping of Google Workspace objects in One Identity Manager
Google Workspace customers Google Workspace user accounts Google Workspace groups Google Workspace products and SKUs Google Workspace organizations Google Workspace domains Google Workspace domain aliases Google Workspace admin roles Google Workspace admin privileges Google Workspace admin role assignments Reports about Google Workspace objects
Handling of Google Workspace objects in the Web Portal Basic configuration data for managing a Google Workspace customer Troubleshooting the connection to a Google Workspace customer Configuration parameters for managing a Google Workspace environment Default project template for Google Workspace API scopes for the service account Processing methods of Google Workspace system objects Special features in the assignment of Google Workspace groups

Managing Google Workspace entitlement assignments

In a customer, users can have different entitlements, which are mapped in One Identity Manager as follows:

  • Entitlement for logging in to Google Workspace

    Table: Google Workspace Products and SKUs (GAPPaSku)

  • Administrative entitlements

    Table: Google Workspace Admin role designations (GAPOrgAdminRole)

  • Entitlement for the use of Google Workspace groups

    Table: Google Workspace Groups (GAPGroup)

Entitlement assignments refer to the assignment of the various entitlements to user accounts. These include:

  • Google Workspace user accounts: assignments to products and SKUs (GAPUserInPaSku table)

  • Google Workspace user accounts: assignments to admin role designations (GAPUserInOrgAdminRole table)

  • Google Workspace user accounts: assignments to groups (GAPUserInGroup table)

  • Google Workspace groups: assignments to customers (GAPCustomerInGroup table)

Detailed information about this topic

Assigning Google Workspace entitlements to user accounts in One Identity Manager

In One Identity Manager, Google Workspace entitlements can be assigned directly or indirectly to employees.

In the case of indirect assignment, employees and entitlements are organized in hierarchical roles. The number of entitlements assigned to an employee is calculated from the position in the hierarchy and the direction of inheritance. If the employee has a Google Workspace user account, the entitlements are assigned to this user account.

Entitlements can also be assigned to employees through IT Shop requests. To enable the assignment of entitlements using IT Shop requests, employees are added as customers in a shop. All entitlements assigned to this shop as products can be requested by the customers. After approval is granted, requested entitlements are assigned to the employees.

You can use system roles to group entitlements together and assign them to employees as a package. You can create system roles that contain only Google Workspace entitlements. You can also group any number of company resources into a system role.

To react quickly to special requests, you can also assign the entitlements directly to user accounts.

For detailed information see the following guides:

Topic

Guide

Basic principles for assigning and inheriting company resources

One Identity Manager Identity Management Base Module Administration Guide

One Identity Manager Business Roles Administration Guide

Assigning company resources through IT Shop requests

One Identity Manager IT Shop Administration Guide

System roles

One Identity Manager System Roles Administration Guide

Detailed information about this topic

Prerequisites for indirect assignment of Google Workspace entitlements to Google Workspace user accounts

In the case of indirect assignment, employees and Google Workspace entitlements are assigned to hierarchical roles, such as departments, cost centers, locations, or business roles. When assigning Google Workspace entitlements indirectly, check the following settings and modify them if necessary.

  1. The assignment of employees, Google Workspace products and SKUs, Google Workspace admin role assignments, and Google Workspace groups is permitted for departments, cost centers, locations, or business roles.

    For more information, see the One Identity Manager Identity Management Base Module Administration Guide.

    ClosedAllow assignments to role classes of departments, cost centers, locations, or roles

  2. Settings for assigning Google Workspace entitlements to Google Workspace user accounts.

    • Google Workspace user accounts are labeled with the Products and SKUs can be inherited, Admin roles assignments can be inherited, and Groups can be inherited options.

    • Google Workspace user accounts are linked with an employee through the UID_Person (Person) column.

    • Google Workspace user accounts and entitlements belong to the same customer.

NOTE: There are other configuration settings that play a role when company resources are inherited through departments, cost centers, locations, and business roles. For example, role inheritance might be blocked or inheritance of employees not allowed. For more detailed information about the basic principles for assigning company resources, see the One Identity Manager Identity Management Base Module Administration Guide.

Related topics

Assigning Google Workspace entitlements to departments, cost centers, and locations

Assign groups and products and SKUs to departments, cost centers, or locations in order to assign them to user accounts through these organizations.

To assign a permission to a department, cost center or location (non role-based login):

  1. In the Manager, select one of the following categories:

    • Google Workspace > Groups

    • Google Workspace > Products and SKUs

    • Google Workspace > Admin role assignments

  2. Select the entitlements in the result list.

  3. Select the Assign organizations task.

  4. In the Add assignments pane, assign the organizations:

    • On the Departments tab, assign departments.

    • On the Locations tab, assign locations.

    • On the Cost centers tab, assign cost centers.

    TIP: In the Remove assignments pane, you can remove assigned organizations.

    To remove an assignment

    • Select the organization and double-click .

  5. Save the changes.

To assign permissions to a department, cost center, or location (role-based login)

  1. In the Manager, select the Organizations > Departments category.

    - OR -

    In the Manager, select the Organizations > Cost centers category.

    - OR -

    In the Manager, select the Organizations > Locations category.

  2. Select the department, cost center, or location in the result list.

  3. Select one of the following tasks.

    • Assign Google Workspace groups

    • Assign Google Workspace products and SKUs

    • Assign Google Workspace admin role assignments

  4. In the Add assignments pane, assign the entitlements.

    TIP: In the Remove assignments pane, you can remove assigned entitlements.

    To remove an assignment

    • Select the entitlement and double-click .
  5. Save the changes.
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