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Active Roles 7.6 - User Guide

Introduction Getting Started One Identity Starling Two-factor Authentication for Active Roles User or Service Account Management Group Management Computer Account Management Organizational Unit Management Management of Contacts Management of Exchange Recipients

Resource_Policy

Resource Policy

Use the Resource Policy dialog box to specify under which conditions the resource mailbox automatically accepts requests:

  • Allow conflict meeting requests  Select this check box to allow conflicting meeting requests to be scheduled by the Resource Booking Attendant.
  • Allow repeating meetings  Select this check box to allow repeating or recurring meetings to be scheduled.
  • Allow scheduling only during working hours  Select this check box to allow scheduling for the resource to occur during working hours. Users can set working hours by using Outlook or Outlook Web App.
  • Reject repeating meetings that have an end date beyond the booking window  Select this check box to allow the Resource Booking Attendant to reject recurring meeting requests that are outside of the resources booking window.
  • Booking window (days)  Use this box to specify the number of days that the resource can be booked in advance. For example, if the booking window is set for 90 days and a request is received for scheduling the resource 4 months from today’s date, the Resource Booking Attendant rejects the request.
  • Maximum duration (minutes)  Use this box to specify the maximum number of minutes that the resource can be scheduled for.
  • Maximum conflict instances  Use this box to specify the maximum number of conflicts allowed for recurring meetings. If the number of instances for a recurring meeting in conflict exceeds this number, the recurring meeting request is declined.
  • Conflict percentage allowed  Use this box to specify the conflict percentage threshold from recurring meetings. If the percentage of instances of a recurring meeting that conflicts with other meetings exceeds the threshold, the recurring meeting request is declined.
  • Specify delegates of this mailbox  Click Add to add delegates who can control the scheduling options for the resource mailbox. Click Remove to remove delegates from this resource mailbox.
  • Forward meeting requests to delegates  Select this check box to forward all meeting requests to the delegates.

Resource_Information

Resource Information

Use the Resource Information dialog box to specify the meeting information that appears in the resource’s calendar:

  • Delete attachments  Select this check box to remove attachments from all incoming requests.
  • Delete comments  Select this check box to remove any text in the message body of incoming requests.
  • Delete the subject  Select this check box to remove the subject of all incoming requests.
  • Delete non-calendar items  Select this check box to remove all non-calendar Outlook items received by the mailbox.
  • Add the organizer’s name to the subject  Select this check box to specify whether the resource requester’s name is added to the subject of the request.
  • Remove the private flag on an accepted meeting  Select this check box to clear the private flag for all incoming requests.
  • Send organizer information when a meeting request is declined because of conflicts Select this check box to send the meeting organizer information regarding declined requests.
  • Customize the response message that organizers will receive  Select the Add additional text check box to customize the message that the requester receives when the meeting has been declined, and then type the additional information in the Additional text field.
  • Mark pending requests as Tentative on the calendar  Select this check box to specify that all pending requests are marked as Tentative in the resource’s calendar. The delegate can then accept or deny the request as needed.

Resource_In_Policy_Reque

Resource In-Policy Requests

Use the Resource In-Policy Requests dialog box to specify the users who are allowed to submit requests within the resource policy’s configuration:

  • Specify users who are allowed to submit in-policy meeting requests that will be automatically approved  Click All users or Selected recipients. If you click Selected recipients, you need to click Add to select the recipients. You can also remove selected recipients by clicking Remove.
  • Specify who can submit in-policy meeting requests that are subject to approval by a resource mailbox delegate  Click All users or Selected recipients. If you click Selected recipients, you need to click Add to select the recipients. You can also remove selected recipients by clicking Remove.

Resource_Out_of_Policy_R

Resource Out-of-Policy Requests

Use the Resource Out-of-Policy Requests dialog box to specify the users who are allowed to submit resource requests that don’t meet the resource’s policy configuration. Users who have permission to submit out-of-policy requests won’t have their request denied, but the requests require approval by one of the resource’s delegates:

  • All users  Choose this option to allow all users to submit out-of-policy requests.
  • Selected recipients  Choose this option to allow specific users to submit out-of-policy requests. If you choose this option, you need to click Add to select the users. You can also remove selected users by clicking Remove.
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