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Identity Manager 9.1.1 - Administration Guide for Connecting to Google Workspace

Mapping a Google Workspace environment in One Identity Manager Synchronizing a Google Workspace customer
Setting up initial synchronization of a Google Workspace customer Customizing the synchronization configuration for Google Workspace Running synchronization Tasks following synchronization Troubleshooting Ignoring data error in synchronization Pausing handling of target system specific processes (Offline mode)
Managing Google Workspace user accounts and employees
Account definitions for Google Workspace user accounts Assigning employees automatically to Google Workspace user accounts Manually linking employees to Google Workspace user accounts Supported user account types Specifying deferred deletion for Google Workspace user accounts
Login information for Google Workspace user accounts Managing Google Workspace entitlement assignments Mapping of Google Workspace objects in One Identity Manager
Google Workspace customers Google Workspace user accounts Google Workspace groups Google Workspace products and SKUs Google Workspace organizations Google Workspace domains Google Workspace domain aliases Google Workspace admin roles Google Workspace admin privileges Google Workspace admin role assignments Google Workspace external email addresses Reports about Google Workspace objects
Handling of Google Workspace objects in the Web Portal Basic configuration data for managing a Google Workspace customer Troubleshooting the connection to a Google Workspace customer Configuration parameters for managing a Google Workspace environment Default project template for Google Workspace API scopes for the service account Processing methods of Google Workspace system objects Special features in the assignment of Google Workspace groups

Creating account definitions

To create a new account definition

  1. In the Manager, select the Google Workspace > Basic configuration data > Account definitions > Account definitions category.

  2. Click in the result list.

  3. On the main data form, enter the main data of the account definition.

  4. Save the changes.

Related topics

Editing account definitions

To edit an account definition

  1. In the Manager, select the Google Workspace > Basic configuration data > Account definitions > Account definitions category.

  2. Select an account definition in the result list.

  3. Select the Change main data task.

  4. Enter the account definition's main data.

  5. Save the changes.

Related topics

Main data for account definitions

Enter the following data for an account definition:

Table 11: Main data for an account definition

Property

Description

Account definition

Account definition name.

User account table

Table in the One Identity Manager schema that maps user accounts.

Target system

Target system to which the account definition applies.

Required account definition

Specifies the required account definition. Define the dependencies between account definitions. When this account definition is requested or assigned, the required account definition is assigned automatically.

Leave empty for Google Workspace customers.

Description

Text field for additional explanation.

Manage level (initial)

Manage level to use by default when you add new user accounts.

Risk index

Value for evaluating the risk of assigning the account definition to employees. Set a value in the range 0 to 1. This input field is only visible if the QER | CalculateRiskIndex configuration parameter is set.

For more information, see the One Identity Manager Risk Assessment Administration Guide.

Service item

Service item through which you can request the account definition resource in the IT Shop. Assign an existing service item or add a new one.

IT Shop

Specifies whether the account definition can be requested through the IT Shop. The account definition can be requested by an employee through the Web Portal and distributed using a defined approval process. The resource can also be assigned directly to employees and roles outside the IT Shop.

Only for use in IT Shop

Specifies whether the account definition can only be requested through the IT Shop. The account definition can be requested by an employee through the Web Portal and distributed using a defined approval process. The account definition cannot be directly assigned to roles outside the IT Shop.

Automatic assignment to employees

Specifies whether the account definition is automatically assigned to all internal employees. To automatically assign the account definition to all internal employee, use the Enable automatic assignment to employees The account definition is assigned to every employee that is not marked as external. Once a new internal employee is created, they automatically obtain this account definition.

To automatically remove the account definition assignment from all employees, use the Disable automatic assignment to employees. The account definition cannot be reassigned to employees from this point on. Existing account definition assignments remain intact.

Retain account definition if permanently disabled

Specifies the account definition assignment to permanently deactivated employees.

Option set: The account definition assignment remains in effect. The user account remains intact.

Option not set (default): The account definition assignment is not in effect. The associated user account is deleted.

Retain account definition if temporarily disabled

Specifies the account definition assignment to temporarily deactivated employees.

Option set: The account definition assignment remains in effect. The user account remains intact.

Option not set (default): The account definition assignment is not in effect. The associated user account is deleted.

Retain account definition on deferred deletion

Specifies the account definition assignment on deferred deletion of employees.

Option set: The account definition assignment remains in effect. The user account remains intact.

Option not set (default): The account definition assignment is not in effect. The associated user account is deleted.

Retain account definition on security risk

Specifies the account definition assignment to employees posing a security risk.

Option set: The account definition assignment remains in effect. The user account remains intact.

Option not set (default): The account definition assignment is not in effect. The associated user account is deleted.

Resource type

Resource type for grouping account definitions.

Spare field 01 - spare field 10

Additional company-specific information. Use the Designer to customize display names, formats, and templates for the input fields.

Groups can be inherited

Specifies whether the user account can inherit groups through the linked employee. If the option is set, the user account inherits groups through hierarchical roles, in which the employee is a member, or through IT Shop requests.

  • If you add an employee with a user account to a department, for example, and you have assigned groups to this department, the user account inherits these groups.

  • If an employee has requested group membership in the IT Shop and the request is granted approval, the employee's user account only inherits the group if the option is set.

Products and SKUs can be inherited

Specifies whether the user account can inherit products and SKUs through the linked employee. If the option is set, the user account inherits profiles through hierarchical roles, in which the employee is a member, or through IT Shop requests.

Admin roles assignments can be inherited

Specifies whether the user account can inherit admin role assignments through the linked employee. If the option is set, the user account inherits admin role assignments through hierarchical roles, in which the employee is a member, or through IT Shop requests.

Editing manage levels

One Identity Manager supplies a default configuration for manage levels:

  • Unmanaged: User accounts with the Unmanaged manage level are linked to the employee but they do no inherit any further properties. When a new user account is added with this manage level and an employee is assigned, some of the employee's properties are transferred initially. If the employee properties are changed at a later date, the changes are not passed onto the user account.

  • Full managed: User accounts with the Full managed manage level inherit defined properties of the assigned employee. When a new user account is created with this manage level and an employee is assigned, the employee's properties are transferred in an initial state. If the employee properties are changed at a later date, the changes are passed onto the user account.

NOTE: The Full managed and Unmanaged manage levels are analyzed in templates. You can customize the supplied templates in the Designer.

You can define other manage levels depending on your requirements. You need to amend the templates to include manage level approaches.

Specify the effect of temporarily or permanently disabling, deleting, or the security risk of an employee on its user accounts and group memberships for each manage level. For more information about manage levels, see the One Identity Manager Target System Base Module Administration Guide.

  • Employee user accounts can be locked when they are disabled, deleted, or rated as a security risk so that permissions are immediately withdrawn. If the employee is reinstated at a later date, the user accounts are also reactivated.

  • You can also define group membership inheritance. Inheritance can be discontinued if desired when, for example, the employee’s user accounts are disabled and therefore cannot be members in groups. During this time, no inheritance processes should be calculated for this employee. Existing group memberships are deleted.

To edit a manage level

  1. In the Manager, select the Google Workspace > Basic configuration data > Account definitions > Manage levels category.

  2. Select the manage level in the result list.

  3. Select the Change main data task.

  4. Edit the manage level's main data.

  5. Save the changes.

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