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Identity Manager 9.1.1 - Administration Guide for Connecting to Google Workspace

Mapping a Google Workspace environment in One Identity Manager Synchronizing a Google Workspace customer
Setting up initial synchronization of a Google Workspace customer Customizing the synchronization configuration for Google Workspace Running synchronization Tasks following synchronization Troubleshooting Ignoring data error in synchronization Pausing handling of target system specific processes (Offline mode)
Managing Google Workspace user accounts and employees
Account definitions for Google Workspace user accounts Assigning employees automatically to Google Workspace user accounts Manually linking employees to Google Workspace user accounts Supported user account types Specifying deferred deletion for Google Workspace user accounts
Login information for Google Workspace user accounts Managing Google Workspace entitlement assignments Mapping of Google Workspace objects in One Identity Manager
Google Workspace customers Google Workspace user accounts Google Workspace groups Google Workspace products and SKUs Google Workspace organizations Google Workspace domains Google Workspace domain aliases Google Workspace admin roles Google Workspace admin privileges Google Workspace admin role assignments Google Workspace external email addresses Reports about Google Workspace objects
Handling of Google Workspace objects in the Web Portal Basic configuration data for managing a Google Workspace customer Troubleshooting the connection to a Google Workspace customer Configuration parameters for managing a Google Workspace environment Default project template for Google Workspace API scopes for the service account Processing methods of Google Workspace system objects Special features in the assignment of Google Workspace groups

Creating Google Workspace groups

To create a group

  1. In the Manager, select the Google Workspace > Groups category.

  2. Click in the result list.

  3. On the main data form, edit the main data of the group.

  4. Save the changes.
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Entering main data of Google Workspace groups

To edit group main data

  1. In the Manager, select the Google Workspace > Groups category.

  2. Select the group in the result list.

  3. Select the Change main data task.

  4. On the main data form, edit the main data of the group.

  5. Save the changes.
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General main data of Google Workspace groups

On the General tab, edit the following main data.

Table 37: Entering main data of a group

Property

Description

Google Workspace customer

Customer to which the group belongs.

Group ID

Unique ID of the group.

Group name

Name of the group.

Email address

Group's email address

Service item

Service item data for requesting the group through the IT Shop.

IT Shop

Specifies whether the group can be requested through the IT Shop. If this option is set, the group can be requested by the employees through the Web Portal and distributed with a defined approval process. The group can still be assigned directly to hierarchical roles.

Only for use in IT Shop

Specifies whether the group can only be requested through the IT Shop. If this option is set, the group can be requested by the employees through the Web Portal and distributed with a defined approval process. Direct assignment of the group to hierarchical roles or user accounts is not permitted.

Risk index

Value for evaluating the risk of assigning the group to user accounts. Set a value in the range 0 to 1. This input field is only visible if the QER | CalculateRiskIndex configuration parameter is activated.

For more information, see the One Identity Manager Risk Assessment Administration Guide.

Category

Categories for group inheritance. Groups can be selectively inherited by user accounts. To do this, groups and user accounts are divided into categories. Select one or more categories from the menu.

Description

Text field for additional explanation.

Is admin created

Specifies whether the group was created by an administrator. If this option is disable, the group was created by a user.

Aliases

List of additional email addresses under which emails can be sent to the group.

Non editable aliases

List of all email addresses that cannot be changed. These email addresses do not belong to the primary domain or its subdomains.

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Additional settings for Google Workspace groups

On the Settings tab, edit the following main data.

Table 38: Additional settings for groups

Property

Description

Contact owners

Specifies who is allowed to contact the group owners.

View members

Defines who can see the members of the group.

View topics

Permissions for showing group topics.

Publish posts

Specifies who can post messages to the group. If None is selected, then the group is deactivated and archived. No user can post messages to the group.

Manage members

Specifies who is allowed to manage memberships.

Join the group

 Specifies which users are permitted to become members of the group. You can only select the Public value if the Allow external members option is set.

Allow external members

 Specifies whether users from other domains are permitted as members. If this option is set, in the Join the group field, define which users are permitted to become members.

Language

 Name of the language, for example, es-ES.

Moderate content

Specifies who can moderate content.

Group visibility

Specifies for which users the group is visible.

Spam messages

Specifies how to handle messages suspected of being spam. Possible values:

  • Allow: Post in the group without moderation.

  • Moderate: Send to the moderation queue and send a message to the moderators.

  • Silently moderate: Send to the moderation queue, but do not send a message to the moderators.

  • Reject: Reject immediately.

Post replies

 Specifies who receives the replies to posts. If Use a custom address to send replies to is selected, a valid email address must be entered in the Post replies to field.

Send replies to

 Email address to which the replies to posts are sent. If Use a custom address to send replies to is selected in the Post replies field, you must enter a valid email address.

Notify authors when their messages are rejected

 Specifies whether the author of a post is informed if their post is rejected by the moderators. If this option is set, enter a notification text in the Rejected author notification field.

Rejected author notification

 Notification that is sent to authors if their post is rejected. The maximum text length is 10,000 characters. Notifications are only sent if the Notify authors when moderators reject their messages option is set.

Max message size

 Maximum size of the messages that can be sent to this group in bytes.

Allow web posting

 Specifies whether users are permitted to post in the group from the web interface. If this option is disabled, the users can only use GMail for communication with the group.

Post as the group

 Specifies whether group members are permitted to use the email address of the group to post posts.

Archive messages to the group

Specifies whether messages sent to the group are archived.

Include in global address list

Specifies whether the group is displayed in the global address list.

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